THENMALA ECOTOURISM PROMOTION SOCIETY (TEPS)
(A Kerala Government Undertaking)
Thenmala Dam Junction, Thenmala, Kollam 691308
Phone: 0475-2344800/2344855/9496344800, Email:
Tender Document
Tender notice no. TEPS/G1/651/2016-17 (4) Date: 24.01.2017
1. / Owner: / Thenmala Ecotourism Promotion Society2. / Tendered by: / Thenmala Ecotourism Promotion Society
3. / Tender No: / TEPS/G1/615/2016-17
4. / Name of work: / Construction of boundary wall in children’s park of TEPS
5. / Cost of Tender form: / Rs750+KVAT
6. / Earnest Money Deposit: / Rs.9100/-
7. / Sale of tender form Date and Time / 08-02-2017 at 1.pm
8. / Date & time of submission of tender: / 08-02-2017 at 2.00 p.m.
9. / Date and time of opening of the tender: / 08-02-2017 at 2.30 p.m.
10. / Place of opening of the tender: / Thenmala Ecotourism Promotion Society, Dam Junction, Thenmala-691308, Ph: 0475-2344800, 2344855, 9496344800.
11. / Security Deposit / 5% Subject to a maximum of 1 lakh
12. / Completion period: / Three months from the 7th date of issue of work order.
13. / Penalty for delay in completion / As per the PWD norms
14. / Defect Liability period / As per the PWD norms
Sd/-
Tourism Promotion Officer
Place: Thenmala
Date:
THENMALA ECOTOURISM PROMOTION SOCIETY (TEPS)
(A Kerala Government Undertaking)
Thenmala Dam Junction, Thenmala, Kollam 691308
Phone: 0475-2344800/0475-2344855, Email:
Tender Document
A. Introduction
Thenmala Ecotourism Promotion Society (TEPS) is a Government of Kerala Undertaking under the administrative control of the Department of Tourism Government of Kerala. TEPS is registered under the Travancore Cochin Literary Scientific and Charitable Societies Act 1955. TEPS is formulated with the following objectives
a. To develop Thenmala Dam and its surroundings as a major tourist destination.
b. To promote ecotourism on the basis of sound principles of ecological sustainability in the surrounding areas of Thenmala.
c. To have a well planned tourism destination with emphasis on sustainable tourism development so as to become a model for other destination development programmes.
TEPS has created various attractions for tourists in and around the Thenmala Dam premises like leisure zone, Adventure Zone, Culture Zone, Deer Rehabilitation Center and Boating the Shenduruney Wildlife Sanctuary Reservoir. The attractions are in the Thenmala Village, Thenmala Panchayat, Anchal Block, Pathanapuram Thaluk, Kollam District, Kerala, India. Thenmala is 62 Kms from Kollam along the NH 208 and 72 Kms from Thiruvananthapuram on the State highway connecting Shenkottai.
TEPS being a Public Sector Undertaking has adopted the Kerala PWD norms for the award and execution of works. Being a Public Sector Undertaking which functions differently to that of Government Departments TEPS has made certain deviations from the Kerala PWD norms suiting its functions.
B. Definitions
a. TEPS: Chief Executive, Thenmala Ecotourism Promotion Society.
b. Chief Executive: Chief Executive of Thenmala Ecotourism Promotion Society.
c. TPO: Tourism Promotion Officer of Thenmala Ecotourism Promotion Society.
d. Tendered/Bidder: Any individual/Firm/Agency/Contractor who has quoted in the tender accepting all its conditions for undertaking the work.
e. Work: Work mentioned as “Name of work” in page 1 of this tender document.
C. Submission of tender
1. The tender is one covers one with prequalification bid, required enclosures and the financial bid to be submitted having required seal superscripting the name of the work “Construction of boundary wall in children’s park of TEPS” name and address of the contract addressed to Tourism Promotion Officer Thenmala Ecotourism ,Thenmala,Pin-691308 on or before the due date and time.
Prequalification and Financial Criteria
1. Valid PWD registration as per the Kerala PWD norms (copy to be enclosed)
2. Filled and signed tender original document.
3. Signed Stamp paper of Rs.200/- or prequalification agreement as per the PWD norms
4 .Prescribed EMD on behalf of TPO, TEPS
5. Financial bid have filled and signed financial bid with quote
D .General Conditions
1. Sealed competitive tenders are invited for undertaking the work from experienced Firms/Agencies/contractors for executing such works.
2. Bidders are strongly advised to go through all the documents in connection with this contract very carefully. The tender documents can be obtained from the above office on cash payment of a registration fee (non-refundable) as mentioned in page 1 of this tender document.
3. Competitive quotations super-scribed with the tender number have to be deposited in the above office before prescribed time in page 1 of this tender document. The Form of Tender duly filled, Signature on all pages, special conditions or omissions if any by the contractor in white paper, preliminary agreement in Rs.200/- stamp paper along with the EMD prescribed time in page 1 of this tender document in the form of DD/RTGS favoring the Tourism Promotion Officer, TEPS shall be put in sealed cover. Any bids received after the due time will be rejected.
4. The bids will be opened in the presence of available bidders or their authorised representatives who are present at prescribed time in page 1 of this tender document.
5. After opening of the bids, the information relating to the pre-qualification, examination, clarification, evaluation and comparison of quotations and recommendations concerning the award of contract shall not disclosed to the bidders and other persons not officially concerned with such process.
6. Subject to the owner right to accept any bid, and to reject any or all bids; the owner will award the contract to the bidder whose bid has been determined to be substantially responsive to the bid documents and who has offered the lowest Evaluated quotation Price provided further that the bidder has the capability and resources to carry out the Contract effectively.
7. Prior to the expiry of the period of validity of the bid the TEPS will notify the selected bidder in writing that his bid has been accepted. This letter herein after referred as letter of acceptance shall name the sum which TEPS will pay to the selected bidder in consideration of the execution, completion, operation, maintenance and guarantee of the works by the selected bidder as specified by the contract (herein after called the contract price). This letter of acceptance will constitute the formation of a contract.
8. Bid notice not properly filled, mutilated with incorrect calculations or generally not complying with the condition will be rejected.
9. If the bid is made by an individual/ partnership firm/ company all related documents showing the identity and involvement shall be provided.
10. Earnest Money Deposit prescribed time in page 1 of this tender document in the form of crossed demand draft/RTGS in favour of Tourism Promotion Officer TEPS payable at Thenmala. E.M.D of the unsuccessful bidders will be refunded without any interest within 30 days from the date of submission of the quotation.
E.M.D may be forfeited.
i. If a bidder withdraws his bid during the period of validity specified.
ii. If the successful bidder fails within the time limit to sign the contract document or fails to furnish the required security deposit.
11. The selected bidder will deposit a Security Deposit amount equal to 5% subject to a maximum of 1 lakh of the awarded contract value in the form of Cash/demand draft/RTGS in favour of Tourism Promotion Officer, Payable at Thenmala, and valid for the entire period of construction within one week of the award of the work.
E.M.D. will be refunded to the contractor after remittance of the security and execution of the agreement. The SECURITY DEPOSIT will be refunded to the contractor after the virtual completion of the work.
12. Retention Money at the rate of 10 % of the value of work done for each running bill will be deducted from first and following certificates until such time as the cumulative total of such deductions (herein referred to as the Retention money) shall amount to 5% of the contract price named in the letter of acceptance. Retention money shall be certified due for payment at the expiration of defect liability period of 12 months provided always that if at such time there shall remain to be executed by the contractor any works ordered during such period the owner shall be entitled to withhold the payment until the completion of such work or so much of the balance of rate may as shall in the opinion of the Chief Executive the cost of the work so remaining to be executed.
13. All the deposits of E.M.D, SECURITY DEPOSIT AND RETENTION MONEY will not bare any interest whatsoever.
14. Income tax at the rate prevailing at the time of payment will be deducted from each running bill and final bill.
15. All statutory payments in connection with the employment of the Workmen for this work will be borne by the selected bidder.
16. The selected bidder is the employer of all the workers engaged for this work and should therefore take all required registrations and pay premiums correctly to labor welfare funds constituted by the union Government and Government of Kerala from time to time.
17. Sales Tax on work (work contract tax) shall be deducted at percentage of the gross payment as stipulated by the Kerala Government Tax Department.
18. The deduction towards work contract tax shall be changed if the government revises the rate. Any tax omitted, to be deducted in any part bill shall be deducted in the subsequent bills/final bill.
19. The bid shall remain valid for acceptance for a period of 30 days from the date of submission of the bids. If any bidder withdraws his bid before the said period or makes any modifications in terms and conditions of the bid, then the Tourism Promotion Officer has the liberty to forfeit the said Earnest Money Deposit.
20. Every bidder is expected to inspect the site of the proposed work and acquaint himself with the site conditions approaches, availability of raw materials, geological and weather conditions etc. before quoting his rates. He must go through all the drawings, specifications and other quotation documents. Any further clarifications in the drawings and documents can be had from the TEPS at the above-mentioned address.
21. A drawing and specification of the work is attached with this bid notice. It shall be definitely understood that the TEPS and TEPS do not accept any responsibility for the correctness or completeness of this drawing and specification in respect of items and quantities and this drawing is liable to alteration by deletions, deductions, or additions at the discretion of the TEPS without affecting the terms of the contract.
22. The bidders rate must be firm and include the cost of transportation of workers to the site, all taxes such as Sales Tax, Excise and Octroi etc. and the fixing or placing in position for which the item of work is intended to be operated. The rates quoted by the bidder shall be firm throughout the contract period and there shall be no upward revision of the rates quoted by the bidder for any reason whatsoever. In addition to the statutory deductions towards Income Tax, work contract tax shall be deducted on the state government at the current rates. However the rate of deduction towards work contract tax shall be changed if the government revises the rates. And also deductions shall be made towards any other tax imposed by the government. It should be clearly understood that any claims for extra. Sales Tax, Excise duty, Construction tax or any additional tax etc. shall not be entertained in any case what so ever once the tenders are opened.
23. In interpreting the specifications, the following order of decreasing importance shall be followed:
a) Drawings
b) General specifications
Matters not covered by the specifications given in the contract, as a whole shall be covered by the relevant Indian Standard Codes. If such codes on a particular subject have not been framed, the decision of the TEPS shall be final.
24. No alterations shall be made by the bidder in the bid notice, drawings and specifications and if any such alterations are made or any special conditions attached, the tender is liable to be rejected.
25. The acceptance of a bid shall rest with the Authorised Representative of the TEPS who does not bind himself to accept the lowest bid and reserves to himself the authority to reject any or all the bids received without assigning any reason(s) whatsoever.
26. The authorised representative of the TEPS reserves the right of accepting the whole or any part of the bid received and the bidder shall be bound to perform the same at the rate quoted.
27. The work shall be carried out under the direction and supervision of the TEPS or their representative at site. On acceptance of the bid, the selected bidder shall intimate the name of his accredited representative who would be supervising the construction and would be responsible for taking instructions for carrying out the work.
28. The decision of Tourism Promotion Officer, TEPS with regard to the quality of the material and workmanship will be final and binding, any material rejected by the TEPS shall be immediately removed by the selected bidder.
29. No part of the contract shall be sublet without the written permission of the TEPS nor shall transfers be made by 'Power of Attorney' authorising others to carry out the work or receive payment on behalf of the selected bidder.
30. Any defect developed within 'Defect Liability Period' of 12 months will have to be rectified by the selected bidder at their own cost and in case the defects are not rectified by the selected bidder, TEPS or their representative shall get the work done at the risk and cost of the selected bidder.
31. The selected bidder shall not be entitled to any compensation for any loss suffered by him on account of delays in commencing or executing the work, whatever the cause for such delays may be including delays in procuring Government Controlled or other materials.
32. If TEPS wants to occupy areas in part, the selected bidder shall complete the work of these areas in conjunction with the TEPS and hand over the same to the TEPS without affecting any of the clauses of contract agreement.
33. The selected bidder should inspect the source of material, their quality, quantity and availability. The material must strictly comply with the relevant I.S. specifications.