The University of Texas Medical Branch at Galvestonissued Date: 11/18/04

THE UNIVERSITY OF TEXAS MEDICAL BRANCH AT GALVESTONISSUED DATE: 11/18/04

LOGISTICS/ACQUISITION OPERATING PROCEDURESREVISED DATE: 05/08/12

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SECTION2PROCUREMENT

SUBJECT2.56PURCHASE OF LASERS AND RELATED MAINTENANCE

GENERAL INFORMATION

This procedure is issued to address State of Texas registrations requirements for the suppliers of lasers and maintenance/repair of lasers.

AUDIENCE

Applicable to all Procurement Staff and designated Satellite Buyers

GUIDELINES

1.In accordance with the Texas Administrative Code Section, Rule 289.301, all suppliers that will perform work on or perform demonstrations in order to sell Class 3b or Class 4 lasers must be registered with State. Therefore, the following clause shall be included in all procurement solicitations for Class 3b or Class 4 lasers and/or maintenance/repair of Class 3b or Class 4 lasers:

“In accordance with the Texas Administrative Code Section, Rule 289.301, all suppliers that perform work onor perform demonstrations in order to sellClass 3b or Class 4 lasers for equipment in this solicitation must be registered with State of Texas. In order to be considered for this solicitation please provide,in your response, the State of Texas registration number and its expiration date for anyone who will be demonstrating, installing or providing maintenance for this equipment.”

2.The Buyer will be responsible for obtaining the State of Texas registration number and its expiration date on procurements for Class 3b or Class 4 lasers as required by Texas Administrative Code Section, Rule 289.301 that did notgo through a solicitation process (i.e., sole-source that was not bid).

3.At the time of award or the issuance of a Purchase Order and/or Contract/Agreement for the demonstration, installation or maintenance & repair of a Class 3b or Class 4 lasers, the Buyer shall provide the following information, via e-mail, to UTMB’s Radiation Safety Officer (Luz Cheng):

PO #: ______

Contract #: ______(if applicable)

Term of PO/Contract: ______(if applicable)

Description of product or service: ______

Vendor: ______

Vendor Contact: ______

Vendor Address: ______

Vendor Phone: ______

Vendor Fax: ______

Vendor e-mail: ______

Registration #:______

Expiration Date: ______

4.The requirements in Sections 2 and 3 above shall also apply to Class 3b or Class 4 lasers that are trial or evaluation products (ref. Logistics/Acquisition Procedure 2.80; Trail, Sample & Evaluation Products)

EXCEPTIONS

There will be no exceptions unless by formal addendum to this procedure or other formal written exception by the Purchasing Agent.

REFERENCES

Logistics/Acquisition Procedure 2.80 (Trail, Sample & Evaluation Products)

2.56 Purchase of Lasers and Related Maintenance

Approved:Kyle Barton, C.P.M.

Interim Chief Purchasing Agent