UNCP Faculty Handbook, 2010-11 2–2
The University of North Carolina
at Pembroke
One University Drive
Post Office Box 1510
Pembroke, NC 28372-1510
910-521-6000
1-800-949-UNCP (8627)
http://www.uncp.edu/aa/handbook/
UNCP Emergency Information Hotline
910-521-6888
UNCP Campus Security
910-521-6235
FACULTY HANDBOOK 2010-2011
UNCP Faculty Handbook, 2010-11 2–2
PREFACE
This Faculty Handbook has been prepared for the faculty of The University of North Carolina at Pembroke and has been designed to provide faculty members with a ready Reference to established policies and procedures at The University of North Carolina at Pembroke. Additionally, the University Catalog is also a very valuable resource regarding academic programs, policies, procedures, regulations, and other important information about the University. Suggestions for additions or revisions are encouraged and should be made directly to the Office for Academic Affairs.
It is hoped that each faculty member will become familiar with the contents of this Handbook and the University Catalog immediately. All members of the University family should use the Handbook and Catalog for reference whenever occasion demands. The UNC Board of Governors policies supersede the Handbook in the possible case of conflict. Also, The Code of the University of North Carolina is available via the internet at http://www.northcarolina.edu/content.php/legal/policymanual/contents.htm.
The University reserves the right to make any necessary changes in the University Calendar or in any other section of this Handbook.
EQUAL OPPORTUNITY
The University of North Carolina at Pembroke is committed to equality of educational opportunity and does not discriminate against applicants, students, or employees based on color, national origin, religion, sex, sexual orientation, age, or disability or veteran status. Moreover, The University of North Carolina at Pembroke is open to people of all races and actively seeks to promote racial integration by recruiting and enrolling a larger number of American Indian, Asian, Black and Hispanic students.
UNCP Fall 2010 Academic Calendar
DATE DAY EVENT
August 16 On-campus housing open for Freshmen Orientation.
August 17 On-campus housing opens for returning students.
August 18 Undergraduate and Graduate classes begin
August 23 Late registration fee applies
August 24 Last day to add/drop a class online
August 31 Census Date
September 6 Labor day Holiday (University Closed)
September 16 Last day to drop 8-week courses with grades of "W"
September 17 Deadline for Immunization
October 1 Deadline for applying for Spring 2011 graduation
October 13 Midterm grades due at noon
October 14 - 16 Fall Break
October 18 Classes Resume
October 18 Last day for undergraduates to drop a class with a "W" grade
October 18 Last day for undergraduates to withdraw from the University without documentation.
October 20 Department Majors Meeting/Advisement for Spring 2011
October 20-21 Grad Finale
October 22 Pre-registration for Spring 2011 Semester (currently enrolled students only)
November 5 Open registration except new freshmen and transfer students
November 16 Last day to drop second session 8-week courses with grade of "W"
November 24 No classes - Student Recess
November 24 Last day for undergraduates to withdraw from the University with documentation.
November 25-27 Thanksgiving Holiday (University Closed)
December 4 Classes End
December 6-10 Final Examinations
December 10 All residence halls close
December 11 Winter Commencement
December 13 Final grades due at noon
Note: UNC Pembroke reserves the right to make any necessary changes in the academic calendar.
The academic calendars and exam schedules are online at http://www.uncp.edu/registrar/calendars/
UNCP Spring 2011 Academic Calendar
DATE DAY EVENT
October 22 Early Registration for Currently enrolled students.
November 5 Open registration (except new freshmen/transfers)
January 9 On-campus housing opens for returning students.
January 10 Undergraduate and Graduate classes begin
January 10 - 14 Late registration fee applies
January 14 Last day for undergraduates to register or add a class online
January 17 Martin Luther King, Jr. Holiday (University closed)
January 24 Census Date
February 10 Deadline for immunizations
March 1 Deadline for applying for Fall 2011 Graduation
March 7 Midterm grades due at noon
March 7-11 Spring Break
March 14 Classes resume
March 14 Last day for undergraduates to drop a class with a "W" grade.
March 14 Last day for undergraduates to withdraw from the University without documentation
March 16-17 Grad Finale
March 23 Department Majors Meeting/Advisement for Summer and Fall 2011
March 28 Pre-registration for Summer and Fall 2011 Semesters for currently enrolled students.
April 11 Last day for undergraduates to withdraw from the University with documentation.
April 11 Open registration except new freshmen and transfer students.
April 11 Last day to drop 8-week course with grade of "W"
April 22 Good Friday Holiday (University Closed)
April 30 Classes end
May 2-6 Final Examinations
May 6 All residence halls close
May 7 Spring Commencement
May 9 Final grades due
May 9 MayMester Starts
Note: UNC Pembroke reserves the right to make any necessary changes in the academic calendar.
The academic calendars and exam schedules are online at http://www.uncp.edu/registrar/calendars/
TABLE OF CONTENTS
1 HISTORY AND MISSION OF UNCP 1–1
1-1 Introduction 1–1
1-2 Mission Statement 1–1
1-3 Vision Statement 1–1
1-4 Core Values Statement 1–1
1-5 Institutional Distinctiveness Statement 1–2
1-6 History of The University of North Carolina 1–2
1-7 History of The University of North Carolina at Pembroke 1–3
1-8 Accreditation and Membership of UNCP 1–5
2 ORGANIZATION OF THE UNIVERSITY 2–1
2-1 General Organization of The University of North Carolina 2–1
2-1.A Board of Governors of The University of North Carolina 2–2
2-1.B Office of the President 2–3
2-2 Organization of The University of North Carolina at Pembroke 2–4
2-2.A Board of Trustees of The University of North Carolina at Pembroke 2–4
2-2.B Officers and Administration of The University Of North Carolina at Pembroke 2–5
2-2.B.1 Office of the Chancellor 2–5
2-2.B.1(a) Provost and Vice Chancellor for Academic Affairs 2–7
2-2.B.1(b) Vice Chancellor for Student Affairs 2–7
2-2.B.1(c) Vice Chancellor for Business Affairs 2–7
2-2.B.1(d) Vice Chancellor for Advancement 2–7
2-2.B.1(e) Vice Chancellor for Enrollment Management 2–8
2-2.B.1(f) Vice Chancellor for University and Community Relations 2–9
2-2.B.1(g) University Counsel and Chief of Staff 2–9
2-2.B.1(h) Director of Athletics 2–9
2-2.B.1(i) Assistant Vice Chancellor for Institutional Effectiveness and Planning 2–10
2-2.B.1(j) Internal Auditor 2–10
2-2.B.2 Office For Academic Affairs 2–11
2-2.B.2(a) Associate Vice Chancellor for Academic Affairs 2–11
2-2.B.2(b) Associate Vice Chancellor for Academic Planning and Special Projects 2–12
2-2.B.2(d) Associate Vice Chancellor for International Programs 2–12
2-2.B.2(e) Associate Vice Chancellor for Information Services and Chief Information Officer 2–13
2-2.B.2(f) Dean, College of Arts and Sciences 2–13
2-2.B.2(g) Dean, School of Business 2–13
2-2.B.2(h) Dean, School of Education 2–13
2-2.B.2(i) Dean, School of Graduate Studies 2–14
2-2.B.2(j) Dean, The Honors College 2–15
2-2.B.2(k) Director, Office of Sponsored Research and Programs 2–15
2-2.B.2(l) Dean of Library Services
2-2.B.3 Office For Student Affairs 2–17
2-2.B.3(a) Associate Vice Chancellor for Student Affairs 2–17
2-2.B.3(e) Director of Counseling and Testing 2–18
2-2.B.3(f) Director of Career Services 2–18
2-2.B.3(g) Director of the James B. Chavis University Center & Annex 2–18
2-2.B.3(h) Executive Director of Givens Performing Arts Center 2–18
2-2.B.3(i) Director of Student Health Services 2–18
2-2.B.3(j) Director of Multicultural and Minority Affairs 2–19
2-2.B.3(k) Director of Student Life 2–19
2-2.B.4 Office For Business Affairs 2–20
2-2.B.4(a) Assistant Vice Chancellor for Business Affairs/Facilities Management 2–20
2-2.B.4(b) Assistant Vice Chancellor for Business Affairs/Controller 2–20
2-2.B.4(c) Director of Financial Planning and Budgets 2–21
2-2.B.4(d) Director of Business Services 2–21
2-2.B.4(e) Bookstore Manager 2–21
2-2.B.4(f) Director of Facility Operations 2–21
2-2.B.4(g) Director of Food Services 2–21
2-2.B.4(h) Director of Human Resources 2–21
2-2.B.4(i) Director of Police and Public Safety 2–21
2-2.B.4(j) Director of Facilities Planning and Construction 2–22
2-2.B.5 Office of University Advancement 2–23
2-2.B.5(a) Director, Office of Alumni Relations 2–23
2-2.B.5(b) Director, Office of Donor Relations 2–23
2-2.B.5(c) Director, Office of Corporate and Foundation Relations 2–23
2-2.B.5(d) Director, Office of Major and Planned Gifts 2–24
2-2.B.6 Office For Enrollment Management 2–24
2-2.B.6(a) Director of Admissions 2–25
2-2.B.6(b) Director of Financial Aid 2–25
2-2.B.6(c) Director of the Center for Academic Excellence 2–25
2-2.B.7 Office for University and Community Relations 2–26
3 FACULTY STATUS: 3–1
3-2 Recruitment And Hiring Policies 3–1
3-2 Faculty Appointments 3–2
3-3 Faculty Rank 3–3
3-4 Special Faculty Appointments (Non-Tenure-Track, Contingent) 3–3
3-4.A Full-Time Appointments: Lecturer, Senior Lecturer, Adjunct, and Visiting Faculty 3–3
3-4.A.1 Orientation, supervision, and mentoring 3–4
3-4.A.2 Appointment contracts 3–4
3-4.B Appointment Of Part-Time Faculty 3–5
3-4.B.1 Orientation of Part-Time Faculty: 3–6
3-4.B.2 Supervision And Evaluation of Part-Time Faculty 3–6
3-4.B.3 Expectations Of The Part-Time Faculty Member 3–6
3-5 Contracts And Renewals for Tenure-Track Faculty 3–7
3-6 Personnel Records 3–7
3-7 Considerations For Tenure, Promotion, And Merit Increases 3–7
3-8 Graduate Faculty Status 3–7
3-8A Appointment and Evaluation 3–7
3-8.B Graduate Faculty Categories and Eligibility Criteria 3–7
3-8.B.1 Graduate Faculty 3–8
3-8.B.2 Adjunct Graduate Faculty 3–8
3-8.B.3 Interim Graduate Faculty 3–8
3-8.B.3(a) Eligibility Criteria for Graduate Faculty Status 3–8
3-8.B.4 Professional Affiliate Graduate Faculty 3–8
3-8.C Renewal of Graduate Faculty Status 3–9
3-9 Honors Faculty Status 3–9
3-9.A Honors Faculty Appointment Criteria 3–9
3-9.B Honors Faculty Nomination Form 3–9
3-10 Resignations of Faculty Members 3–11
3-11 Salary And Payroll 3–11
3-11.A Method And Payment 3–11
3-11.B Salary Distribution 3–11
3-11.C Statutory Deductions (All Earnings Are Subject To These Deductions) 3–11
3-11.C.1 Withholding Tax 3–11
3-11.C.2 Social Security 3–11
3-11.C.3 Retirement 3–11
3-11.C.4 Awards 3–12
3-11.D Optional Deductions 3–12
3-11.D.1 Group Hospitalization 3–12
3-11.D.2 Group Life 3–12
3-11.D.3 NCFLEX 3–12
3-11.D.4 Parking Permits 3–13
3-11.D.5 State Employees' Credit Union 3–13
3-11.D.6 Savings Bonds 3–13
3-11.D.7 The Standard Long Term Disability Plan 3–13
3-11.D.8 Disability Income Plan Of North Carolina 3–13
3-11.D.9 Tax-Sheltered Annuity Plans 3–13
3-11.D.10 Personal Liability Insurance Protection 3–13
3-12 Employee Benefits 3–14
3-12.A Tuition Waiver Privileges For Faculty 3–14
3-12.B Workers' Compensation 3–14
3-12.C Insurance For Study Abroad Programs And Student Internships 3–14
3-12.D Service Awards 3–15
3-12.E Leaves, Absences, And Vacations 3–15
3-12.E.1 Leaves of Absence and Other Adjustments of Employment Obligations 3–15
3-12.E.2 Leaves Of Absence And Absences From Class 3–17
3-12.E.2(a) Leaves Of Absence 3–17
3-12.E.2(b) Educational Leave 3–17
3-12.E.3 Absences 3–17
3-12.E.3(a) Faculty Emergency Absences From Class 3–17
3-12.E.4 Class Absences For Professional Reasons 3–17
3-12.E.5 Military Service Leaves 3–17
3-12.E.6 Vacation Leave 3–18
3-12.E.7 Sick Leave 3–18
3-12.E.8 Other Types of Leave 3–18
3-13 Retirement 3–18
3-13.A Regular Retirement 3–18
3-13.B Phased Retirement 3–18
3-13.C Benefits for Retired Faculty (With or Without Emeritus Designation) 3–18
3-14 Conflicts Of Interest And Commitment 3–19
3-14.A Introduction 3–19
3-14.B Adjudication of Allegations of Conflict 3–19
3-15 Policies On Employee Political Candidacy And Officeholding 3–19
3-16 Faculty Grievance Procedure 3–20
3-17 Policy on Administrative Separations and Retreats to Faculty Positions 3–20
4 FACULTY EVALUATION MODEL 4–1
4-1 General Information And Guiding Principles 4–1
4-2 Faculty Evaluation: Principles And Criteria 4–2
4-2.A Areas of Faculty Evaluation 4–2
4-2.B Evaluation of Teaching 4–2
4-2.B.1 Principles and Definitions 4–2
4-2.B.2 Criteria 4–3
4-2.B.3 Documentation 4–4
4-2.C Evaluation of Scholarship 4–4
4-2.C.1 Principles and Definitions 4–4
4-2.C.2 Criteria 4–5
4-2.C.3 Documentation 4–5
4-2.D Evaluation of Service 4–6
4-2.D.1 Principles and Definitions 4–6
4-2.D.2 Criteria 4–6
4-2.D.3 Documentation 4–7
4-3 Participants In Faculty Evaluation: Principles And Roles 4–7
4-3.A The Faculty Member Being Evaluated 4–7
4-3.B Students 4–8
4-3.C The Department Chair 4–8
4-3.D The Peer Evaluation Committee 4–8
4-3.E The Deans of Schools and Colleges 4–9
4-3.F The Promotion and Tenure Committee 4–9
4-3.G The Faculty Evaluation Review Subcommittee 4–9
4-3.H The Provost and Vice Chancellor for Academic Affairs 4–9
4-3.I The Chancellor 4–10
4-4 Procedures For Evaluating Faculty: General Considerations 4–10
4-4.A Introduction 4–10
4-4.B Annual Evaluation 4–10
4-4.C Evaluation for Tenure and/or Promotion 4–11
4-4.D Contract Renewal Evaluations and Advisory Evaluations 4–11
4-4.E Evaluation of Tenured Faculty (Post-Tenure Review) 4–11
4-5 Optional Departmental Evaluation Plan 4–12
4-6 Procedures For Annual Evaluation 4–12
4-6.A Faculty Self-Evaluation Report 4–12
4-6.A.1 Area Weights 4–12
4-6.A.2 Format of Faculty Self-Evaluation Report 4–13
4-6.B Student Evaluations of Instruction 4–13
4-6.B.1 Policies for Student Evaluations 4–13
4-6.B.2 Collection Procedures for Student Evaluations 4–13
4-6.B.3 Schedule of Student Evaluations 4–14
4-6.B.4 Preparation of Student Evaluation Reports 4–14
4-6.C Annual Chair's Evaluation Report 4–14
4-6.C.1 Policies for Annual Chair's Evaluation Report 4–14
4-6.C.2 Chair's Annual Merit Salary Increase Recommendation Form 4–15
4-6.D Annual Dean's Evaluation Report 4–15
4-6.E Annual Provost's Evaluation Report 4–15
4-6.F Chancellor's Evaluation 4–16
4-7 Procedures And Responsibilities For Promotion And Tenure Of Tenure-Track Faculty 4–16
4-7.A Notification and Scheduling of Tenure and Promotion Evaluations 4–16
4-7.B Responsibilities of the Faculty Member in Relation to Tenure and Promotion 4–16
4-7.B.1 Forms and Documents Submitted by a Faculty Member 4–16
4-7.B.2 Optional External Review 4–18
4-7.B.3 Signing Evaluation Reports and Tenure, Promotion, and Renewal Forms; Optional Rebuttals 4–18
4-7.C Responsibilities of Department Chairs in Relation to Tenure and Promotion Evaluations 4–18
4-7.C.1 Establishment of the Peer Evaluation Committee 4–18
4-7.C.2 Chair's Evaluation Report for Tenure and Promotion Decisions 4–19
4-7.C.3 Discussion and Submission of Chair's Evaluation Report for Tenure and Promotion 4–19
4-7.D Responsibilities of the Peer Evaluation Committee 4–20
4-7.D.1 The Committee Chair 4–20
4-7.D.2 Classroom Observations 4–20
4-7.D.3 Optional External Review 4–20
4-7.D.4 The Decision Process of the Peer Evaluation Committee 4–21
4-7.D.5 The Peer Evaluation Committee's Report 4–21
4-7.E Responsibilities of the Dean 4–21
4-7.F Responsibilities of the Promotion and Tenure Committee 4–22
4-7.F.1 The Decision Process of the Promotion and Tenure Committee 4–22
4-7.F.2 Recommendation of the Promotion and Tenure Committee 4–22