The Tintenbar School of Arts

The Tintenbar School of Arts

Terms and Conditions for Hiring

The lovely heritage Tintenbar Hall will provide you with an ideal atmosphere and location for your planned event. The Hall has all the space, amenities and equipment for private functions, celebrations and community events.

The Hall is operated by a voluntary Committee who love to see the Hall hired and enjoyed by all. There are no paid staff at the Hall accordingly all cleaning, preparation for events and rubbish removal is undertaken by the user/hirer.

General Information

In addition to the general equipment that comes with the hall hire, further catering supplies and utensils are available for hire. Please see ‘Equipment and Utensil Hiring’.

General Equipment

The Hall hire includes the use of:

Lights and ceiling fans
26blow molded tables
15other tables seating 8 – 10
6 small wooden tables
150 chairs, mostly with arms (plastic not for use on the grass areas.)
5 Long benches
Rubbish bins, brooms, mops etc.
Tea and coffee making facilities and equipment

Terms of Hire

Payments of the Deposit, Bond and Hire Fee are made in full, in advance.
Payment by Direct Deposit should be made to Tintenbar School of Arts Inc. into the Hall’s bank account details on Booking Contract.
The deposit and cleaning bond is refundable within seven days after the event to the Hirer.
The Hirer will be responsible for leaving the hall and equipment in the same condition on exit as on entry.
A cleaning check list is supplied when booking.
Any costs associated with cleaning (see Cleaning Fee), rubbish removal, breakages (see Replacement Costs) or repairs will be deducted from the Bond.
The Hirer will need to state the duration of the hire. Events/functions that extend beyond the stated time will incur additional hourly rates which will also be deducted from the Bond.

Conditions of Use

The Hall Committee encourages and supports the community to use the Hall to bring people together, have fun and celebrate for the years to come. We need to share the responsibility to look after the Hall and its users.

Specific Responsibilities of the Hirer

Loss or Damage to the hall, equipment or its amenities incurred in the course of the function should be declared by the Hirer to the Committee and will be paid for in full or replaced by the Hirer
Breakdown of equipment or utilities should be reported to the Committee by the Hirer and where it is concluded that it was due to normal wear and tear it will be repaired by the Committee otherwise the Hirer.

Consideration of neighbours, who are very friendly, tolerant people and whose friendship and goodwill are important. There should be no trespass, or littering of their property, and loud music and noise will stop at 12.30 am.
Conduct of all guests is the responsibility of the function Hirer that order and decorum is maintained. Any damage to property or inappropriate behaviour will be reported to Police.
Removal of all rubbish is the responsibility of the Hirer.
Injury to any hall users is the responsibility of the Hirer who must safeguard and exert due ‘duty of care’ to all people attending the function including the monitoring of alcohol consumption.
Nothing is to be thrown from the upper verandah or into the garden.
No nails, thumbtacks or double sided tape to be used on the wooden painted surfaces. All sticky tape, string etc. to be removed at the end of the hire.
Cleanliness of the hall is the responsibility of the Hirer. The hall, toilets and kitchen must be left clean tidy. All tables, benches, chairs and all equipment must be returned to the correct storage position after being cleaned.
Turning off lights, fans and appliances is the responsibility of the Hirer at the completion of the function.
Security of the Hall is the responsibility of the Hirer. All windows and doors must be locked on departure and the key returned to the Tintenbar General Store or mailbox outside the main entrance of the store.
A Cleaning check list is supplied to all hirers, this assists with ensuring the returned to correct place and all required cleaning has been completed.

Safety Considerations

Hirers have a ‘duty of care’ to the peoplewho attend their function and are responsible for their well-being and any injury incurred as a result of the activities.Due care and warning must be given to those people attending the activity by the Hirer.

Hall Committee is responsible for the Hall and the immediate physical environment, except for the steps from George Street and beyond.
Hall Users who park in George Street, the car parks or in the vicinity of the Hall do so at their own risk.

HIRE COSTS

We look forward to assisting you with your hire requirements

Contact details: Hall Secretary 0432588375

Hall Hire Rates

Type of Hire / Purpose / Access to / Duration / Rate / Bond
Regular Community Rate *** / Classes, meetings, community activities / Upper Level only / 2-4 hours per week, during the day or evenings, (not weekends) / $10 per hour
Casual Hourly Rate*** / One- off or infrequent activity, meeting etc. / Upper Level only / Up to 8 hours / $18 per hour / Bond $200
Whole Day or Night Function Rate / One-off community or private function / Upper Level only
Upper Level & Lower Level / 24 hours
E.g. noon-noon / $250 per 24 hours
(plus Casual Hourly Rate thereafter)
$300 per 24 hours
(plus Casual Hourly Rate thereafter) / Deposit
$250 paid
when
booking
Bond
$250 paid on the
day of
hiring
with hire fee
Above are the standard rates, if your function does not fit the Types of Hire, a customised hiring rate may be negotiated. / Bond will apply

***Exercise/dance classes must supply a copy of their Public Liability Insurance policy to the value of $10 million before use of the Hall.

Cleaning Fee

A cleaning fee of $50 per hour and $30 thereafter will apply, if on exit the facility is not cleaned, tidied, all items returned to their stipulated storage location and all rubbish removed.

Cancellation Policy

If your event is cancelled prior to 1 month a$50 cancellation fee will apply, if 7 days or less $150 cancellation fee.

Equipment and utensil hire: at the hall or offsite

*Note that tables and chairs are included in the cost of Hall Hire.
We can also suggest caterers, hall decorators and plant /floral hire to enhance your function or event.
Offsite hire requires a deposit and full payment of all equipment prior to event.

Description of Item

Number Available

Hire Cost

$ /

Replacement Cost $

Number Ordered

Cost of

Order

*CHAIRS Green, resin with arms. Indoor only

120

*TABLES

8 seater laminated
6 seater laminated
6 seater, moulded /

10
26 /

8
8 /

40
69

Outdoor Heaters

/ 2 / 45 /

145

B B Q

4 burner with gas / 1 / 25 / 420

GLASSES

Wine
Tumblers
Champagne Flutes
Water jugs
Water bottles / 150
100
100
10
15 / .40
.30
.50
3
1 / 6
4
6
8
4

CROCKERY

Dinner plates 35cms
Entre plates 20 cms
Side plates
Soup dessert bowls
White mugs / 150
150
150
150
150 / .80
.50
.30
.30
.40 / 8
6
4
5
4

CUTLERY

Knife
Fork
Spoon
Teaspoon / 150
150
150
150 / .15
.15
.15
.15 / 5
5
5
3

ACCESSORIES

Bain Marie/water
Sauce Server
Salt & Pepper
Assorted Baskets / 2
1
12
12 / 28
15
2
2 / 500
200
6
4

Total Equipment Hire Cost

The Tintenbar School of Arts

HALL BOOKING CONTRACT

Enquiry Date: ……………………………………………….

Name of organisation/contact person: …………………………………………………………………………

Postal Address: ……………………………………………………………………Postcode………………………….

Phone: ………………………Mobile: ...………………………….Email……………………………………………..

Additional Contact Person…………………....…………………Mobile…………………………………………

Purpose of Use/Event: …………………………………………………………………………………………………..

Estimated number of attendees: ………………………… ………………………………………………………..

Date/s Required: from……………………………………………to …………………………………….…………….

Duration: Days: ………………Hours: ………………From: …………… am/pm to: …………….am/pm.

Deposit of $250.00 is required to confirm the booking; NOTE: bookings only held for 14 dayswithout a deposit. Hire fee (plus additional items being hired) and cleaning bond on $250.00 must be paid directly into the Hall account 4 days before the event.

Total Paid …………………………………

Please attach a copy of your additional hire requirements.

TINTENBAR SCHOOL OF ARTS INC.NAB: A/c50960 3314BSB: 082 522 Ref: name

Keys can be collected from the Tintenbar General Store (6.30 am – 6.30 pm)

Undertakings by Hirer

In signing this Booking Form I undertake to be responsible for hiring the Tintenbar Hall and have read, understand and accept the terms and conditions of hire.

I have authority to sign this form:

Signature of Hirer: …………………………………………………………………..Date: ….……………………

Name of Hirer (print): ………………………………………………………………………………………………..

______

This signed form to be returned with Bond to: Tintenbar School of Arts Inc., P.O. Box 5002, and Ballina NSW 2478. Further enquires contact Sheila, phone: 0432588375

Note of apology: The Committee has the right to decline use of the Hall to possible high risk users and unfortunately due to past experience and unless it can be demonstrated otherwise, parties for young people will not be approved.