The Same Is Placed Before the Governing Body of MDA for Final Approval

ITEM NO.01 / CONFIRMATION OF MDA’S ANNUAL BUDGET ESTIMATES
(2015-16)

The Annual Budget Estimates of MDA (UD Wing) for the year (2015-16) as well as Revised Budget (2014-15) have been discussed and finalized in the meeting of Finance Sub Committee held on 13-06-2015 in MDA. The minutes of the said meeting are enclosed at Annex-A.

As approved by the Finance Sub Committee, the total component of Annual Budget Estimates (2015-16) comes to Rs.19969.263 millionAnnex-B.

The same is placed before the Governing Body of MDA for final approval.

ITEM NO.02 / Regularization of the services of contract EMPLOYEES

MDA made recruitment under the Contract Appointment Policy 2004 and under Rule
17-A as well as provisions existing in Punjab Civil Servants (Appointment & Conditions of Service) Rules, 1974 during previous years. To regularize the services of such employees the Government of Punjab has issued policy notifications bearing No.DS(O&M) (S&GAD)5-3/2013 dated 1-3-2013 No.DS(O&M)(S&GAD)5-3/2013 dated 02-3-2013 and No.DS(O&M)(S&GAD)5-3/2013 dated 19-8-2013. In the light of aforesaid policy MDA constituted a scrutiny committee which recorded its minutes regarding the regularization of contract employees of BS-1 to 15. The services of said employees have been regularized whereas the cases of employees of BS-16 and above were sent to Government through this office letter No.216/Admn/MDA dated
6-2-2014(ANNEX-CD). The matter is still pending with Government and no response has been received so far. MDA UD Wing and WASA made recruitment of employees of BS-16 and above whose services are required to beregularized. The list of such staff is as under:-

MDA

S# / Name with parentage / Designation / Bps / Date of appointment
1. / Mr. MohsinRaza / Assistant Director Town Planning / 17 / 01-3-2010
2. / Miss AnaizaHira / Assistant Director Town Planning / 17 / 05-4-2010
3. / Mr. Muhammad Waqas / Assistant Director Town Planning / 17 / 05-4-2010
4. / Mr. MunemSaeed / Sub-Divisional Officer / 17 / 26-8-2009
5. / RanaWaseem Khan / Sub-Divisional Officer / 17 / 30-6-2009
6. / Mr. Muhammad Abu Bakar / Sub-Divisional Officer / 17 / 18-9-2007
7. / Mr. Rashid Mehmood / Assistant Programmer (Computer) / 16 / 14-9-2007
8. / Miss MoonaMumtaz / Prosecutor / 16 / 15-9-2007

WASA

S# / Name with parentage / Designation / Bps / Date of appointment
1. / Mr. Muhammad Arshad / Assistant Director Finance / 17 / 15-7-2008
2. / Mr. Muhammad Saeed / Assistant Director Finance / 17 / 15-7-2008
3. / Mr. Mansoor Ahmad / Assistant Director Recovery / 17 / 15-7-2008
4. / Mr. Abdul Majeed / Assistant Director Recovery / 17 / 15-7-2008
5. / Mr. Irfan Ali / Assistant Director Engg/SDO / 17 / 16-8-2008
6. / Mr. Muhammad Nadeem / Assistant Director Engg/SDO / 17 / 11-7-2009
7. / Mr. Abdus Salam / Assistant Director Engg/SDO / 17 / 11-7-2009
8. / Mr. Arif Abbas / Assistant Director Engg/SDO / 17 / 11-7-2009
9. / Miss RabiaMehfooz / Assistant Director Engg/SDO / 17 / 11-7-2009
10. / Mr. Muhammad Saleem / Litigation Officer / 16 / 15-7-2008
11. / Syed HasanMehmoodBukhari / Public Relations Officer / 16 / 30-8-2008

The similar matter was placed before the Governing Body of LDA, Lahore in last year for consideration. The governing body of LDA approved to process the cases in line with the Government instructions at its own level. Consequently, LDA regularized services of all its contract employees of BS-16 and above. Similarly, the Govt of the Punjab HUD &PHED has also allowed RDA to regularize its contract employees in BS 16 and above vide No. SO(E-I)6-9/12-Rawalpindi, dated 8th May 2015 (Annex-E).

It is therefore proposed that MDA may also carry out regularization of its contract employees in BS 16 and above subject to the policy of the Government dated
01-03-2013.

ITEM NO.03 / DELEGATION OF POWERS TO additional director general MDA

The post of Additional Director General MDA was created in 2006 to assist the Director General in all matters of MDA. The powers which are being exercised by the incumbent are at par with the Managing Director WASA.

Currently, the Director General MDA is pre-occupied with the metro bus project. It is therefore proposed that the following functions / powers may be delegated to Additional Director General so that routine affairs are dealt with in a smooth manner.

1. / To approve auction, sales of plots, in favour of the highest bidders, provided the highest bids are not less than the reserve prices.
2. / To approve all auction sales of land belonging to the Authority to the highest bidder provided the sale proceeds are not less than the reserve price fixed by the Authority.
3. / To cancel the bargains and forfeit the whole or part of the earnest money on account of breach of conditions of sale, refund excess payment and to revive the bargains subject to the policy of the Authority.
4. / To make expenditure up to Rs.10,000/- sales promotion, publicity and advertisements.
5. / To grant permission for the performance of journey beyond jurisdiction in case of employees of BS-17 to 19.
6. / To sanction leave ex-Pakistan to the employees up to BS-17.
7. / To hear appeals against the penalties imposed by the Director Finance & Administration under the PEEDA Act, 2006.
8. / To initiate PERs/ACRs of the employees of BS-19 and to record as Superior Countersigning Officer in case of employees of BS-17 & 18.

The above proposal is submitted for consideration and approval please.

ITEM NO.04 / amendment in mda (appointment & conditions of service) regulations, 1980

The provincial Govt has directedto carry outinitial recruitment through NTS for the purpose of short listing / evaluation of candidates. It is proposed that following amendment may be made in the MDA (Appointment and conditions of service) Regulations 1980 as given below:

Part-III( initialAPPOINTMENT )

EXISTING / PROPOSED
12. / a.
b. / Initial appointment to posts in grades 16 and above, shall be made on the basis of examination/ test or interview conducted by the appropriate committee, after advertisement of the vacancies in the newspaper; except in the case of the specified posts.
Initial appointment to all posts in grades 1 to 15 shall be made on the basis of examination / test or interview to be held by the appropriate committee either after advertisement of the vacancies in newspapers or after reference to the Employment Exchange. /

Initial appointment to all posts shall be made on the basis of examination/ test or interview conducted by the appropriate committee, after advertisement of the vacancies in the newspaper; except in the case of posts reserved for promotion or deputation.
Short listing / evaluation of applicants for posts in BS-5 and above, shall be made through NTS testing system, in which 50% shall be the passing marks.

The above proposal is submitted for consideration and approval please.

ITEM NO.05 / grant of bs-17 to the superintendent (bs-16) and other supervisory posts

The Government of Punjab, Finance Department has granted higher time pay scale
BS-17 to the Superintendents in BS-16 in the Punjab Government with effect from
01-09-2014 on the conditions laid down in the Finance Department’s letter No.FD.PC.14-19/2014 dated 04-3-2015 (ANNEX-F). The Governmenthas also allowed BS-17 to other incumbents who are working against supervisory posts with different nomenclature. As per contents of the letter,BS-17 is to be granted to the Superintendents who are enjoying BS-16 and according to the approved sanctioned strength of MDA, following categories of Superintendents are on roll:-

Office Superintendent
Superintendent Finance

Therefore, it is proposed that the above category may be granted BS-17 in the light of terms and conditions as mentioned therein.

The matter is placed before the Governing Body with the proposal to adopt abovepolicy in MDA for its employees.

ITEM NO.06 / amendment in mda (appointment & conditions of service) regulations, 1980

The following posts exist in the approved Budget of MDA and as well as in the Schedule of Service Regulations, 1980. To fill these posts suitable and eligible incumbents are required. For this purpose the method of recruitment of the following posts may be amended as follows:-

S# / Post / BS / Minimum qualification
( existing ) / Age limit Min-Max / Minimum qualification
( proposed)
1. / Assistant Director (General Cadre) / 17 / M.A. 2nd division preference shall, however, be given to MBA/MPA/M.Com, Eco. or Stat. & experience hand to which due weightage will be given. / 21 - 26 / M.A. 2nd division preference shall, however, be given to MBA/MPA/M.Com, MA Eco. or Stat. due weightage will be given to previous experience of similar nature.
2. / Assistant Director Town Planning / 17 / B.Sc. City & Regional Planning. / 21 - 26 / B.Sc. in City/ Urban/ Town/Regional Planning.
3. / Assistant Director Architect / 17 /

Bachelor in Architecture from Government Universities/ Institutions recognized by HEC.
Registration with PCATP.
Preference will be given to the proficiency and experienced in relevant field.

/ 21 - 28 /

Bachelor in Architecture from Govt. Universities/ Institutions recognized by HEC.
Registration with PCATP.
Preference will be given to experience in relevant field.

4. / Assistant Director Engg/SDO / 17 / Degree in Engineering in the requisite discipline from a recognized University or an equivalent qualification and registration as a “Professional Engineer” with the Pakistan Engineering Council. / 21 - 25 / Degree in Civil Engineering from a recognized University and registration as a “Professional Engineer” with the Pakistan Engineering Council.
5. / Stenographer / 14 /

Intermediate or equivalent qualification from a recognized Board.
A speed of 90 w.p.m. in shorthand in English & 40 w.p.m. in Typewriting.

/ 18 - 25 /

Intermediate or equivalent qualification from a recognized Board.
A speed of 90 w.p.m. in shorthand in English & 40 w.p.m. in Typewriting.
Proficiency in English language and MS Office.

6. / KPO/
Computer Assistant / 11 / B.A./B.Sc. with course in Computer Training. / 18 - 25 / BA/BSc with diploma in Computer Science/IT.
7. / Sub-Engineer / 11 / Diploma in requisite Discipline of Engineer after undergoing a minimum of three years course from the Punjab Board of Technical Education or equivalent qualifications. / 21 - 25 / Diploma in Civil Engineering after undergoing a minimum of three years course from the Punjab Board of Technical Education or equivalent qualifications.
8. / Building Inspector / 11 / Diploma in requisite Discipline of Engineer after undergoing a minimum of three years course from the Punjab Board of Technical Education or equivalent qualifications. / 21 - 25 / Diploma in Civil Engineering after undergoing a minimum of three years course from the Punjab Board of Technical Education or equivalent qualifications.
9. / Accounts Clerk / 11 / Inter-Com/D.Com. / 18 - 25 / I.Com/D.Com.
10. / Surveyor / 9 / Matric with 2 years diploma or certificate of Survey or one year Survey Course with 5 years as experience. Holding certificate of Survey Course less than one year duration would be given Pay Scale 7. / 18 - 25 / Matric with 2 years diploma or certificate of Survey of one year Survey Course with 5 years experience.
11. / Machine Mechanic / 7 / Mechanical diploma/six months certificate preference for previous experience.
12. / Senior Cook / 6 / 18 - 25 / Working experience.
13. / Plumber / 5 / Certificate of Plumber from a recognized Institute.
14. / Mistri / 5 / 18 - 25 / Literate.

Submitted before the Governing body for approval please

ITEM NO.07 / Establishment of a “Strategic Policy Unit” in MDA

The proposal for establishment of a “Strategic Policy Unit” (SPU) was discussed in the last meeting of the Governing Body, wherein the proposal was approved in principle and it was decided that detailed proposal with budgetary and financial aspects will be placed in the next meeting of the Governing Body.

Introduction:

MDA is entrusted with the following main tasks:

Comprehensive planning for Multan City
Participation in integrated development of infrastructure
Designing & execution of projects for development of housing, commercial and recreation areas
Carry out building control in its area of jurisdiction
Implement zoning laws and housing colonies rules
Provide services

Besides, MDA is a self-financing autonomous body which generates its own resources. Therefore it becomes imperative that MDA should become an efficient organization, capable of generating sufficient resources to not only sustain itself over a longer period of time but also to be able to carry out mega development projects as per its mandate. MDA in its current state of affairs is not running as an efficient organization. Its organizational structure is old and it lacks expertise. The idea of SPU is to create a special unit inside MDA for a limited duration of time, i.e. one year, to do following tasks.

Terms Of Reference:

To undertake a complete assessment of organizational structure, management practices, human and physical resources of MDA and to propose organizational reforms.
To prepare a business plan for MDA for the next ten years to make it financially sound and vibrant with enough resources to undertake big development projects.
To plan and design new housing and commercial projects for MDA including survey, feasibility studies, topographic and environmental impact studies and financial plans.
To supervise computerization and digitization of all MDA record, service delivery and operations.
To review laws, rules, regulations, job descriptions, operational manuals and procedures of MDA and to propose amendments to the relevant forum.
To carry out all other tasks assigned to it by the Director General MDA.

Constitution:

S# / Name of Position / Qualification
1 / Management Specialist / MBA (preferably MBA HRM) with at least 5 years of experience
2 / Finance Specialist / Masters in relevant field with at least 3 years of experience
3 / Urban Planning Specialist / Masters in relevant field with at least 3 years of experience
4 / Applied Economics Specialist / Masters in relevant field with at least 3 years of experience
5 / GIS Specialist / Masters in relevant field with at least 3 years of experience
6 / IT Specialist / Masters in relevant field with at least 3 years of experience
7 / Research Analyst / Masters in Statistics with at least 3 years of experience

Recruitment and other matters:

1)A selection committee consisting of Addl DG, Director F&A, Director Engineering and Director Town Planning will oversee the process of recruitment.

2)An advertisement will be published in the newspapers to invite applications from suitable candidates.

3)Short listing will be done by the selection committee.

4)Shortlisted candidates will be interviewed by a larger committee headed by Chairman MDA.

5)The selection committee will propose market based salary for the selected candidates keeping in view the qualification, experience and market worth. The proposed salary will be not more than Rs. 500,000. DG will make final decision about the salaries.

6)A state-of-the-art office will be arranged for the SPU which will be designed on corporate style and will be well equipped with IT and communication technology infrastructure.

7)A double cabin vehicle will be provided along with POL to the Unit.

8)Any other logistic support will be provided to the Unit.

9)The Addl DG will be the overall head of the Unit.

10)Budgetary provisions will be made in MDA’s budget.

The Governing Body is requested to approve the above mentioned proposal.

ITEM NO.08 / Principle Approval For Undertaking Feasibility Study, Planning And Designing Of The Proposed Project For The Development Of North-West Metropolitan Zone, Housing Colony And Other Schemes

Multan Development Authority (MDA) is responsible for preparing and implementing schemes of housing and urban development in urban area of Multan. This planning and development process takes place within the framework of the Master Plan 2008-2028 and according to the needs of the city. It has been noted for a long time that Multan city requires developed areas where commercial, institutional and recreational activities can take place in a planned environment and which can become the hub of such activities away from the congested, densely populated areas of the inner city.

The Master Plan proposes four metropolitan zones which are meant to provide zones of commercial, institutional and recreational activities to cater for the present and future needs of the city. These will be areas which will provide space for commercial as well as institutional activities in one place. A metropolitan zone will be like a Central Business District (CBD) where the investors, businessmen and entrepreneurs will find a planned urban area, specially designed on modern lines, containing all facilities required for accelerated commercial growth. Such an area will act as a catalyst for the economic growth of the city.

As a first step in the direction of establishing and developing such metropolitan zones, it is proposed that MDA may develop the proposed area in the north-west of the city astride the Northern Bypass between Nawab Pur Road and Shujaabad Canal in which commercial boulevard for high rise buildings, areas for institutional development and recreational areas like gymkhana and playland will be established. It is also proposed that possibility may be explored for establishing a medium size colony adjacent to this zone.

Benefits:

Following benefits have been envisioned to accrue from the proposed project.

Investors will be attracted to invest in construction of commercial and institutional buildings by the availability of a large area specially designed and developed and by waiving off the need to pay conversion fee.
The area will become a hub of business activity.
The housing scheme on adjoining area will be a medium-size housing colony and will present a model of standard development and planning by MDA.
MDA intends to execute the project through Joint Venture mode, in which national level investors will be encouraged to participate.

Proposed Initial Steps:

MDA may declare the area as its controlled area under Section 7 of PDC Act.
MDA may engage a consulting firm to conduct feasibility study, survey, prepare business plan, preparation of TORs and bidding documents for JV partner and provide all necessary legal and technical assistance.

The Governing Body may approve the above mentioned proposal.

ITEM NO.09 / APPROVAL OF DRAFT “MDA (LEGAL ADVISOR’S APPOINTMENT AND TERMS & CONDITIONS) REGULATIONS, 2015”

INTRODUCTION:

MDA can make its own regulations to carry out its functions under the umbrella of the Development of Cities Act 1976 as per section 44 of the said act. Litigation management has acquired extreme importance in affairs of the authority as the quantum of litigation has increased manifold and interests of the authority are involved in all court cases. The management of MDA has been facing difficulty in regulating the affairs of its legal team in the absence of regulations for appointment and terms & conditions of legal advisors. The following regulations are proposed for approval by governing body.

SHORT TITLE AND COMMENCEMENT:

i)These regulations may be called the Multan Development Authority (Legal Advisor’s appointment and Terms & Conditions) Regulations, 2015.

ii)It shall come into force atonce.

DEFINITIONS.

In these Regulations, unless the subject or context otherwise requires.

i)“Advocate” means an advocate defined in the Legal Practitioners and Bar Councils Act, 1973 (XXXV of 1973).

ii)“Law Firm” A firm registered under the partnership Act 1932 and shall consist of Advocate(s) of High Court who has been practicing as such not less than five years in High Court. It shall also include the firms which consists of Advocate of Supreme Court having atleast 20 years’ experience at Bar.

iii)“Government” means Government of the Punjab;

iv)“Act” means the Punjab Development of Cities Act, 1976.