The Rural Municipality of Whitewater

THE RURAL MUNICIPALITY OF WHITEWATER

The Council of the Rural Municipality of Whitewater held its Regular Meeting on Wednesday, November 12, 2014, in the Municipal Office in the Village of Minto with Reeve Blair Woods presiding and with Councillors Robert Miller, John Sparrow, Donald Rourkeand Reinie Weenink present.
Reeve Blair Woods called the meeting to order at 9:00 a.m.
Agenda
WeeninkSparrow
# 1RESOLVED that the agenda be adopted as circulated and amended and that it form part of the minutes. CARRIED
Tender for Year End Supper
Office computers
Planning District
DennisCounty Planning District Board
Subdivision Application
SE 32-5-20
Subdivision Application
SW 19-5-19
SRCBuilding Permit
2013 Audited Financial Statement
2014 Overpayment on taxes / Minutes
MillerRourke
#2 RESOLVED that the minutes of the Regular Meeting of the Council held October 8, 2014 and the minutes of the Public Hearing held November 7, 2014 be adopted as circulated. CARRIED
Business Arising
There were some concerns with ditch re-shaping due to the tile drainage applications approved at the previous meeting. The Reeve met with Jackie Dixon from Manitoba Water Stewardship and resolved the issue.
Financial Statement
RourkeWeenink
#3RESOLVED that the Financial Statement for the period ended October 31, 2014 be approved.
CARRIED
Administration Report
No one attended the tax sale on November 5th therefore the municipality has acquired the property.
Correspondence
MillerSparrow
#4RESOLVED that the correspondence be filed and/or dealt with in the usual manner. CARRIED
Delegation:
9:30 a.m. – Bill Robertson, Foreman, attended to discuss various public works issues including garbage crushing at the landfill, gravel crushing, shop equipment, tires and beaver cones on culverts. Bill left meeting at 10:04 a.m.
Unfinished Business
SparrowMiller
#5RESOLVED that we accept the tender submitted by Silver Saddle Grill for supplying supper for the year end supper at a cost of $15.93 per plate.
CARRIED
Delegation:
10:20 a.m. – Gerald Bos from Turtle Mountain Law and Landscape attended to discuss the status of the Riverside Park rehabilitation project and what work still needs to be done next year. Mr. Bos left the meeting at 10:30 a.m.
Unfinished Business cont’d
SparrowMiller
#6RESOLVED that purchase two new computers for the office in order to facilitate the software amalgamation at a cost of $979.00 per computer.
CARRIED
MillerSparrow
#7WHEREAS the R.M. of Whitewater held a Public Hearing in accordance with Section 27(1)(b) and Section 27(2)(a) of The Planning Act on November 7, 2014 to receive representations from the Public concerning the R.M. of Whitewater withdrawing from the 23 West Planning District and joining the Dennis County Planning District;
AND WHEREAS the R.M. of Whitewater in meeting duly considered all of the written and oral representations made at the Public Hearing held on November 7, 2014;
BE IT RESOLVED that the Council of the R.M. of Whitewater agrees to withdraw as a full member municipality of the 23 West Planning District and join the Dennis County Planning District as a full member municipality enjoying all the services, benefits and ongoing financial obligations shared by all other members of the Dennis County Planning District subject to the following conditions:
1.That the R.M. of Whitewater will appoint one (1) member to serve as director on the Board of the Dennis Country Planning District.
2.That the R.M of Whitewater shall continue to be subject to the adopted 23 West Planning District Development Plan By-Law No. 5 and the R.M. of Whitewater Planning Scheme By-Law 1-69 already in force and effect that applies to it until such time as said documents would normally be subject to a comprehensive review and/or the undertakes a comprehensive review and replacement of its own planning documents.
3.That the R.M. of Whitewater through its Board of Director(s) will work with all other Directors of the Board to determine the method by which the amount of the annual operating levy paid by each member municipality to the Board to fund its operation and the administration and enforcement of all members planning, zoning, building and property standards and occupancy by-laws as well as any other duty delegated to it by agreement with the Council(s) of one or more municipality.
4.The effective date on which the R.M. of Whitewater shall become a full member of Dennis County Planning District shall be December 31, 2014.
CARRIED
WeeninkSparrow
#8RESOLVED that Councillor Bob Miller be appointed to the Dennis County Planning District Board.
CARRIED
Delegation:
10:44 a.m. – Valerie Wooley Cuvelier, EDO, attended to update council on economic development activities. She has been working with the EDO for Hartney/Cameron on projects for the new amalgamated municipality. Valerie left the meeting at 10:45 a.m.
WeeninkRourke
#9RESOLVED that we go “in camera” to discuss personnel issues.
CARRIED
RourkeMiller
#10RESOLVED that we now end the “in camera” session and resume the regular council meeting.
CARRIED
New Business
MillerWeenink
#11RESOLVED that Council of the R.M. of Whitewater have no objections to Subdivision Application File No. 4204-14-7445 located in the SE 32-5-20 W as part of Lot 3 Plan 804
CARRIED
Prior to any discussion on the next item on the agenda Councillor Rourke excused himself from the meeting.
Weenink Sparrow
#12RESOLVED that Council of the R.M. of Whitewater have no objections to Subdivision Application File No. 4204-14-7424 located in the SW 19-5-19W.
CARRIED
Councillor Rourke rejoined the meeting.
MillerSparrow
#13RESOLVED that Council of the R.M. of Whitewater have no objections to the building permit application to build a 100’x130’ addition to an existing building submitted by Souris River Colony, provided that the building meets all of the requirements and specifications as indicated by the Office of the Fire Commissioner.
CARRIED
The Central Assiniboine and Lower Souris River Integrated Water Management Plan was reviewed. Lisa will inform the Conservation District of Council’s concerns with this plan.
RourkeSparrow
#14RESOLVED that the 2013 Audited Financial Statement be received and tabled.
CARRIED
WeeninkMiller
#15RESOLVED that the overpayment of 2014 property taxes on Roll# 89200 in the amount of $750.12 be reimbursed to the property owner.
CARRIED
Sparrow Miller
#16RESOLVED that we go “in camera” to discuss personnel issues.
CARRIED
SparrowMiller
#17RESOLVED that we end the “in camera” session and resume the regular meeting.
CARRIED
Committee Reports
Councillor Rourke reported that the LUD of Minto is going to put up some reduced speed signs by the school.
Councillor Miller reported that Highways has promised to patch Souris Ave next year to repair the damage from their gravel trucks. He also reported that the Hardy/Double Diamond project has finally been completed.
Accounts
RourkeWeenink
#18RESOLVED that the list of accounts for the period of October 9, 2014 to November 12, 2014 in the amount of $709,210.95 for which cheques #9581 to 9934 inclusive have been issued, be approved and the proper officials be authorized to sign same. CARRIED
Adjourn
Sparrow Miller
#19RESOLVED that we do now adjourn to meet again on Wednesday, December 10, 2014 at 9:00 a.m. or at the call of the Reeve.
CARRIED
Time 12:10 p.m.

THE R. M. OF WHITEWATER

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REEVE

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ADMINISTRATOR