Regular Council Meeting

July 12, 2011

THE RURAL MUNICIPALITY OF ARMSTRONG
MINUTES
REGULAR COUNCIL MEETING
July 12, 2011
The Council of The Rural Municipality of Armstrong held its regular monthly Council meeting on Tuesday, July 12, 2011 at 10:00 A.M. in the Council Chambers in the RM Office in Inwood, Manitoba.
Present: / Garry Wasylowski Reeve
Allen Pfrimmer Councillor, Ward 1
Carol Lavallee Councillor, Ward 2
Diane Woychyshyn Councillor, Ward 3
Les Marchak Councillor, Ward 4
Allen Evanchyshin Councillor, Ward 5
Also Present: / Carol Oppermann, Chief Administrative Officer
Laura Malizia, Assistant Chief Administrative Officer

CALL COUNCIL TO ORDER

With a quorum present, Reeve Wasylowski called the meeting to order at 10:00 A.M.
190/11
Pfrimmer
Lavallee / RESOLVED that the agenda for the regular meeting of July 12, 2011 be adopted as amended.
Carried (6-0)
191/11
Marchak
Woychyshyn / READ AND CONFIRM MINUTES
RESOLVED that the minutes of the regular meeting of June 14, 2011, and the special meetings of June 27 and June 30, 2011 be adopted as circulated to council.
Carried(6-0)
MONTHLY FINANCIAL STATEMENTS
192/11
Pfrimmer
Evanchyshin / WHEREAS THE Financial Statement for the six months ended June 30, 2011 have been examined and found to be in order;
THEREFORE BE IT RESOLVED that the said Financial Statements be approved.
Carried(6-0)
ACCOUNTS APPROVED FOR PAYMENT
193/11
Woychyshyn
Lavallee / WHEREAS Members of Council have submitted accounts, verified by statutory declaration, of the indemnities, travel and expenses for the period ending June 30, 2011;
THEREFORE BE IT RESOLVED that payment be authorized in accordance with By-Law No. 3/08.
Carried(6-0)
194/11
Pfrimmer
Marchak / WHEREAS the accounts of the RM of Armstrong for the period ending June 30, 2011 have been examined and found to be in order;
THEREFORE BE IT RESOLVED that cheque numbers 9490 to 9553, both inclusive for the total amount of $248,947.87 be approved for payment.
Carried(6-0)
BY-LAWS
By-law No. 01/11 – Purchasing
195/11
Lavallee
Marchak / RESOLVED THAT By-law No. 01/11 being a by-law to delegate certain of its purchasing powers be read a second time.
Carried(6-0)
196/11
Woychyshyn
Pfrimmer / RESOLVED THAT By-law No. 01/11 being a by-law to delegate certain of its purchasing powers be read a third time;
AND FURTHER BE IT RESOLVED THAT the Reeve and Chief Administrative Officer be authorized to sign the By-law on behalf of the Municipality.
Carried(6-0)
For Against Abstained
Wasylowski X
Pfrimmer X
Lavallee X
Woychyshyn X
Marchak X
Evanchyshin X
By-law No. 05/11 – Conditions of Employment
197/11
Evanchyshin
Marchak / RESOLVED THAT By-law No. 05/11 being a by-law to establish conditions of employment be read a first time.
Carried(6-0)
WARD REPORTS
Ward 1
·  Nil
Ward 2
·  requested 2 loads crushed rock for Chatfield Transfer Station and 2 loads crushed rock for Chatfield Community Hall.
Ward 3
·  concerns expressed of cows running around in Meleb. Herd Keeper position not filled at this time.
Ward 4
·  Nil
Ward 5
·  Nil
198/11
Pfrimmer
Lavallee / RESOLVED THAT Council authorize the expenditure for the following:
2 loads crushed rock at the Chatfield Transfer Station
Carried(6-0)
BUSINESS FROM PREVIOUS MINUTES
Nil
UNFINISHED BUSINESS
a)  Unsightly Properties
Rogoza – move 2 vehicles and he will be in compliance with development agreement.
Wasserman – reminder letter
Mulherin – reminder letter
Brown – will comply when dry, grass needs to be cut
Lot 5-19589 – status of property required prior to proceeding.
b) Wasylowski Subdivision
road has been budgeted for, Council will proceed.
c) Committee Appointments – deferred to next meeting
d) Purchasing Policy – deferred to next meeting
e) DFA Claim – Heavy Rains, May, 2010
199/11
Marchak
Woychyshyn / RESOLVED THAT Council authorize the cancellation of $2997.98 from the 2010 Spring Heavy rains DFA claim.
Carried(6-0)
HEARING DELEGATIONS
1:00 P.M. – Stanley Wityshyn – Drainage – Hwy 229 – did not attend
Councillor Allen Pfrimmer declared a conflict of interest and removed himself from the meeting.
1:15 P.M. – Inwood Development Association – Ed Waluk spoke for the association and stated that the building was saved for the community and presented a proposal to Council for their consideration. Mr. Waluk also advised that the IDA would be closing the doors as of October 31, 2011 except the Laundromat. Reeve Wasylowski advised that Council will discuss the issue as part of their long term plans.
1:45 P.M. - Inwood Community Hall – Insurance Deductible – Joyce Chitz and Shannon Dupont advised council that the damage of the hall roof has been determined to be the result of rain and hail damage and requested Council assist in the deductible of 2 insurance claims for the roof at the Memorial Hall. Claim is approximately $26,000.00. Reeve Wasylowski stated will discuss and advise accordingly.
RECEPTION OF PETITIONS
Nil
BUSINESS ARISING FROM DELEGATIONS
Inwood Development Association – More information and investigation is required prior to further discussions with the Inwood Development Association.
Inwood Community Centre – Insurance Deductible
211/11
Marchak
Woychyshyn / RESOLVED THAT Council, as per Resolution no. 40/03, pay $1500.00 of the $2500.00 deductible for the replacement of a roof of the Inwood Memorial Hall be approved for both claims upon proof of acceptance of claims and the work being complete.
Carried 5-0
Councillor Allen Pfrimmer returned to the meeting.
NEW BUSINESS
a)  Manitoba Conservation – Agreement – Problem Beaver Management Programs – email received that the Province cannot enter into an agreement with Municipalities. The Province is still reviewing the beaver dam removal concept and will advise the municipality when a decision is made. Reeve Wasylowski to follow up.
b) Manitoba Local Government – Subdivision NW ¼ 20-20-3E
200/11
Marchak
Woychyshyn / RESOLVED THAT Council approve subdivision No. 4602-11-5084 with the following conditions;
1)  that the developer apply for a variation order as per zoning by-law 6/04 to reduce the minimum zoning requirements from 80 acre to 70 acres.
Carried(6-0)
c) Manitoba Local Government – Subdivision NW ¼ 26-21-2E
201/11
Woychyshyn
Marchak / RESOLVED THAT Council approve the subdivision No. 4602-11-5097 with the following conditions;
1)  that the developer obtain a Traffic Board permit for the change in use of the land access to residential, as required under the Highways Protection Act.
Carried(6-0)
d) Land Ownership Maps
202/11
Lavallee
Pfrimmer / RESOLVED THAT Council increase the price of the Land Ownership Maps to $35.00 plus GST.
Carried(6-0)
e) Personnel Appointments
203/11
Woychyshyn
Lavallee / RESOLVED THAT Council approve the following personnel appointment;
1)  Bernice Shurek as the Gravel Checker at a rate of $11.50 per hour
Carried(4-1-1)
f) MTS – Right-of Way applications – N 33-18-3E; NE 18-19-2E; and SE 28-18-3E
204/11
Evanchyshin
Pfrimmer / RESOLVED THAT Council approve the Municipal Rights of Way applications by MTS for the installation of cables on Municipal property for the following files;
1)  file no. 9083202 – N 33-18-3E
2)  file no. 9082625 – NE 18-19-2E
3)  file no. 9083186-2011 – SE 28-18-3E
Carried(6-0)
g) AMM “Putting Communities First”
205/11
Marchak
Lavallee / WHEREAS, Manitoba’s municipalities are struggling to meet a growing list of challenges and responsibilities, including health care, affordable housing and infrastructure;
WHEREAS, the most pressing of these is the growing backlog of infrastructure in need of repair and replacement, including potholed streets and roads; deteriorating sewer and water mains; and aging public facilities such as playgrounds and community centres;
WHEREAS, Manitoba’s municipal infrastructure deficit has been estimated at more than $11 billion, or $10,000 per resident, which is beyond the capacity of municipal governments and local property taxpayers;
WHEREAS, the RM of Armstrong recognizes the following infrastructure needs need to be resolved by the Province prior to the infrastructure needs of the communities can be addressed;
1)  Provincial Drainage System
2)  Water Management
3)  Provincial Roads
WHEREAS, this infrastructure deficit has serious consequences for the quality of life of our residents and the economic well-being of our community and province;
THEREFORE BE IT RESOLVED that the RM of Armstrong calls on all parties in the October 4 provincial election to put communities first and commit to reallocating a portion of the tax revenue the Manitoba Government collects in our communities of repairing and upgrading our infrastructure.
Carried(6-0)
h) Calcium for Roads – deferred to Roads Committee
CORRESPONDENCE
The following correspondence was presented to Council:
From / Subject / Disposition
a) George & Christine Hurrie / Drainage / RES. 206/11
b) Larry Rutchka / Purchase Fire Wagon / RES. 207/11
c) Manitoba Local Government / Assessment Changes / RES. 208/11
d) Inwood Manor Inc. / Liability Insurance / Deferred for more information
e) Steve Matis / Misc. requests / RES. 209/11
f) Manitoba Infrastructure & Transportation / Speed Limit Request P.T.H. 7 / RES.228/05
g) AMM / Insurance Loss Pool Refund / Received as
information
h) RCMP / Cpl. Zaborosky - Transfer / Received as
information
i) Red River Basin Commission / Membership / Received as
information
j) Chapman Goddard Kagan / SW 30-18-1E / Received as
information
k) Manitoba Infrastructure & Transportation / 2011 Spring Flood / Received as
information
l) Kohler/Dewald / Cancellation of “online” submission / Received as
information
m) Canadian CED Network / 2011 Manitoba CD/CED Gathering / Received as
information
n) Minister of Local Government / Provincial Planning regulation / Received as
information
o) Minister of Local Government / 1st instalment – VLT Grant / Received as
information
206/11
Woychyshyn
Marchak / RESOLVED THAT Council authorize the expenditure for the installation of a 32” x 40’ culvert at N of NE 25-20-2E and a 32” x 32’ culvert in SE 25-20-2E from the Meleb
Drain Clean out as set out in the 2011 Drainage Plan.
Carried (6-0)
207/11
Pfrimmer
Lavallee / RESOLVED THAT Council accept the offer of $100.00 plus GST from Larry Rutchka for the Purchase of Fire Wagon trailer from the Fraserwood Fire Department.
Carried (6-0)
208/11
Marchak
Pfrimmer 11 / RESOLVED THAT Council approve the following as per Manitoba Local Government assessment changes dated May 17, 2011;
Roll no. 162850 cancelled 2010 taxes $198.90
Roll no. 162850 cancelled 2011 taxes $582.89
Roll no. 260800 added 2011 taxes $183.00
Roll no. 261100 added 2011 taxes $219.60
Roll no. 262200 added 2011 taxes $ 216.55
Roll no. 325000 added 2011 taxes $93.72
Roll no. 325100 added 2011 taxes $42.60
Roll no. 346250 added 2011 taxes $25.56
Carried(6-0)
209/11
Evanchyshin
Marchak / RESOLVED THAT Council approve the delivery of a culvert – 18” x 32’ plus one 18” coupler to SW 12-18-2E
AND FURTHER BE IT RESOLVED that the property owner be responsible for the installation
Carried(6-0)
NOTICE OF MOTION
Nil
COMMITTEE REPORTS
a. Roads – Calcium for Roads
210/11
Pfrimmer
Lavallee / RESOLVED THAT Council approve the depositing of Magnesium Chloride to a maximum of $8400.00 (2 truckloads).
Carried (6-0)
Ward 1 – Chain across road allowance at Cecile Olson’s – someone hit it and pulled out 90 feet of fencing. Requesting a policy be set up to identify road allowances. Write a letter to request that the chain be removed from the road allowance and cannot restrict access to municipal property and that the gate be marked with reflective tape. NW 9-18-1W.
Ward 2 – Grading complaints in Chatfield. Councillor Lavallee asked grader operator to cease grading until gravelling has been completed.
The municipal road allowance at Ivan Johnson’s property should be rebuilt – deferred to Roads Committee meeting.
Bob Lowe wants to know about his road. Part of Suffren Road has been fixed. Road was built by owner and municipality however is now maintained by municipality. Municipality has it recorded as a DFA claim.
Ward 3 – Yurchi regarding drainage on Silver Road. Deferred to Roads Committee meeting.
Ward 4 – N 14-19-1E – grass has not been cut. Grass cutter to be asked to return.
Ward 5 - nil
b.  Drainage –
Ward 1 – nil
Ward 2 – nil
Ward 3 – requested the province cleanout E 34-20-2E (1/2 mile).
Ward 4 – nil
Ward 5 - Approach SW ¼ 9-18-1E – advise that the gravel will be put on when it dries up so they can use the existing access.
212/11
Woychyshyn
Marchak / RESOLVED THAT Council request that MIT clean the ditch on the west side of the road at East of 34-20-2E (1/2 mile)
Carried (6-0)
c. Protective – Protective Services Committee meeting – July 18, 2011 at 7:00 pm.
d. Waste Management –
Councillor Woychyshyn requested that the buildings at Meleb be painted.
Municipality to purchase three magnets for dump sites to clean up nails.
e. Other -
Councillor Lavallee reported on the following;
South Interlake Emergency Measures Board attended meeting on June 21, 2011. Copies of minutes, financial reports and co-ordinators report presented to council. Copies on file in the office.
MARR – attended MARR meeting in Brandon on June 24, 2011. Toured landfill site, composting facility and recycling centre. Listened to a report by Alvin Keppler of Responsible Electronic Recycling (RER) in Selkirk. Mention was made the RM of Armstrong was one of the top 4 recyclers on a per capita rating of the municipalities they contract with.
213/11
Evanchyshin
Marchak / ADJOURNMENT
RESOLVED that the meeting be adjourned to meet again on August 9, 2011 .
Carried(6-0)
The meeting adjourned at 2:40 P.M.

______Garry Wasylowski, Reeve

______CAO

7