The regular meeting of the Board of Education of Carlyle Community Unit School District No. 1 was held at the unit office board room on Wednesday, September 15, 2004, at 7:30 P.M.
Mike Wilton presided over the meeting.
Members present at roll call were Beckemeyer, Behrens, Evilsizer, Hodapp, Siebert, Williams, Wilton. No one was absent.
Others attending the meeting were Joyce Francois, Jim McClaren, Joe Wilkerson, Don Linton, Shannon Knebel, Rick DeFauw, Phyllis Rahm.
Minutes of the regular meeting of August 18, 2004 and special meeting of September 1, 2004, stand approved as presented.
A motion was made by Evilsizer and seconded by Beckemeyer to approve the payment of bills in the following amounts: Education - $ 95,441.57; Building - $ 38,471.68; Transportation - $ 1626.91; IMRF - $ 287.06; Fire Life Safety - $ 33905.00.
Vote on Motion:Aye -Wilton, Behrens, Siebert, Beckemeyer, Hodapp,
Williams, Evilsizer
Nay -none
Regarding the treasurer’s report, Mr. DeFauw stated the district has funds on hand. He informed the board that we had to do one anticipation warrant for $138,000.00. We had it for 8 days with an interest rate of 2.75% which cost $84.33. The first payment of real estate taxes has been received.
A motion was made by Williams and seconded by Siebert to approve the report of the school treasurer and place on file for audit.
Vote on Motion:Aye -Behrens, Siebert, Beckemeyer, Hodapp, Williams,
Evilsizer, Wilton
Nay -none
A motion was made by Beckemeyer and seconded by Hodapp to approve the report of the activity imprest fund.
Vote on Motion:Aye -Siebert, Beckemeyer, Hodapp, Williams, Evilsizer,
Wilton, Behrens
Nay -none
Several letters of correspondence from other school districts were received regarding free admission for board members and administration for athletic events – Central, Freeburg, Lebanon and Red Bud. Mr. Wilton also read a letter sent to Mrs. Armer expressing sympathy for the loss of her son, Christopher Armer, first grader at Carlyle Grade School. Mr. DeFauw stated they had the appropriate people in place to deal with any problems that could have occurred with other students.
Principals’ Reports:
Joyce Francois told board members the grade school has had a great start for the new year. Buster the Bus entertained the Prekindergarten through second graders on September 7th. Mike Sanders made arrangements for the presentation by IDOT. Open House was held September 9th with a PTO meeting afterwards with great attendance. PTO will be holding a Market Day this year. School Improvement meeting on Friday will have a presentation on AD/HD/ODD students. Pictures will be taken on September 23 & 24; candy sales will begin on October 16th and IdentaKid will be held at the grade school. Flu shots will be given at the school for employees. The grade school expresses sympathy to the family of Christopher Armer and she appreciated the cooperation of everyone in helping the students. They are collecting donations for the family.
Jim McClaren stated the new year started well. Fifth and Sixth grade parent night was held on August 24th. Student pictures were taken on September 10th. The junior high will be holding weekly teacher team meetings once a week for twenty minutes. They have met several times concerning the NCLB and how it has affected the building. Last night was Indian Pride Night with approximately 250 people attending. Mid-term will be September 22nd. On October 5th the junior high will host the district special education parent night. Parents are invited with agencies available for student resources. This is the second year the regional delivery will hold family science nights. There will be a series on October 18, October 25 and November 1. It is by invitation with a limit of 100 people. The family and students work together and it is a real good experience. Peer Helpers will host a dance on September 24th. Baseball and softball seasons are coming to an end with regionals next week.
Joe Wilkerson said students are settling in at the high school. Sports are going strong with 109 athletes and cheerleaders participating. A cheerleader clinic for little girls was held on Saturday. The SIP team are meeting to figure out how to improve scores and have students take tests more seriously. The band will be competing at O’Fallon this weekend. Peer tutor training in reading and math will be on October 21st. Homecoming week is October 4-8 with the dance on October 9. Tammy Gerstenecker and her horticulture class have trimmed bushes and shrubs and plan to landscape the north end of the football field.
Jerry Williams commended Jon Behrens and the students who did concrete repair at the north end of the high school to try to control water leakage.
Regarding building issues, Mr. DeFauw told board members that dirt has been moved to the south end of the softball diamond in hopes of developing a baseball field for the junior high. More information on cost of lighting and fencing will have to be obtained. He has contacted Tammy Gerstenecker about landscaping the drainage ditch between the junior high and high school. He said Art Hayhurst met with Holland and HMG representative concerning the water retention area around the fuel tanks.
Board members were given information on money to be received on the various Title grants.
Mr. DeFauw stated that the budget is being fine-tuned. It will be presented for approval at next Monday’s special meeting. All funds would have positive balances.
A motion was made by Williams and seconded by Siebert to employ Janet Rudolphi – high school after school detention supervisor; Gail Edwards – junior high after school detention supervisor, Robert Washburn – high school part-time custodian.
Vote on Motion:Aye -Beckemeyer, Hodapp, Williams, Evilsizer, Wilton,
Behrens, Siebert
Nay -none
Board members were given the following requests for building use: Clinton County Special Olympics – Jeri Davenport for use of the junior high gym (doesn’t know about insurance – will check with special Olympics); Bob Evans – open gym for high school girls; City of Carlyle – Dave Redeker – use of grade school gym October through February for city basketball league; Booster Club and FHA for pork chop dinner; Music Boosters for chili supper; boy scouts for meetings at grade school; brownie troop for meetings at grade school. Mr. DeFauw said he will talk with Jeri Davenport about the insurance for Special Olympics.
A motion was made by Siebert and seconded by Hodapp to approve building use requests as listed with the stipulation of insurance on the Special Olympics request.
Vote on Motion:Aye -Hodapp, Williams, Evilsizer, Wilton, Behrens,
Siebert, Beckemeyer
Nay -none
A motion was made by Williams and seconded by Hodapp to approve the annual application for recognition for schools.
Vote on Motion:Aye -Williams, Evilsizer, Wilton, Behrens, Siebert,
Beckemeyer, Hodapp
Nay -none
Mr. DeFauw went over the auditor’s Annual Financial Report and some of the findings. He stated citing #1 will not happen again. Citing #2 stated expenditures exceeded the budgeted amounts. We allowed purchase of equipment for the new facility and the budget could have been amended. Citing #3 is already done and taken care of and will recommend a bond for the board president. Citing #4 regarding corporate personal property tax will be corrected. The percentage should go into IMR fund first. This is an honest mistake and will be corrected. Citing #5 was dropped as incorrectly cited. The previous board minutes showed approval for the transfers.
He stated last year we were on the financial watch list and this year we are on the financial review list. Page 8 shows fund balances existing as of June 30, 2004. Site and Construction shows amount including interest and there is a positive balance in the education fund, though lean. The transportation fund is a healthy account. Page 32 shows operating cost last year per pupil that is a drop from the previous year. Page 34 shows tuition cost of $5815.99, which is a drop from last year.
A motion was made by Williams and seconded by Siebert to approve the Risk Care Management Plan.
Vote on Motion:Aye -Evilsizer, Wilton, Behrens, Siebert, Beckemeyer,
Hodapp, Williams
Nay -none
Mr. DeFauw gave board members a report on enrollment for this year and also comparison report for the last several years.
Mr. DeFauw asked the board to appoint two members to serve on the Levy committee. Members appointed Jerry Williams and Gary Siebert.
Board members were given a list of students participating in fall sports this year.
Mr. DeFauw said he and Jim McClaren gave a report on No Child Left Behind at last night’s Indian Pride Night. Letters regarding this issue have been sent to the state board and the requests denied. We didn’t make the AYP. A two-year school improvement plan will be used to focus on improving test scores. Step two offers school choice that says a student has the right to select and go to another school. They can’t do this because there is no other school in our district and three schools in other communities were asked if they would take our students. They turned us down. If one sub-group fails, they all fail. All students who graduate from high school will now have to take the PSAE before graduation. Materials will be used in reading and math to help focus on ISAT standards. Department chairs will meet as to how to improve test scores. Staff development money will be spent on how to improve on test scores. ITBS will only be given to kindergarten through fourth grade students. Focus will be on ISAT at other levels. Parents will need to help their students focus on doing the best they can.
Mr. DeFauw received a letter from Mr. Underwood, President of Kaskaskia College, requesting the board to pass a resolution to send to the legislators to urge them to release funds appropriated two years ago for the college to replace temporary buildings.
A motion was made by Evilsizer and seconded by Hodapp to approve the resolution for Kaskaskia College.
Vote on Motion:Aye -Wilton, Behrens, Siebert, Beckemeyer, Hodapp,
Williams, Evilsizer
Nay -none
Maternity leave requests were received from Crystal Lingley, Holle Voss and Teresa Linton.
A motion was made by Siebert and seconded by Hodapp to approve the maternity leave requests.
Vote on Motion:Aye -Behrens, Siebert, Beckemeyer, Hodapp, Williams,
Evilsizer, Wilton
Nay -none
Substitute pay is no longer set in the non-certified employee’s contract, so the board needs to set that amount.
A motion was made by Beckemeyer and seconded by Siebert to set the following substitute pay: Bus drivers - $7.50/hour for extra curricular; Bus routes - $20.00/route; and all others (custodians, aides, secretaries, cooks) - $7.55/ hour.
Vote on Motion:Aye -Siebert, Beckemeyer, Hodapp, Williams, Evilsizer,
Wilton, Behrens
Nay -none
Board members were given a list of items for building trades equipment needs as suggested by the board at last meeting.
A motion was made by Williams and seconded by Hodapp to approve the building trades equipment purchase with a $300 contingency attached to it if something comes up.
Vote on Motion:Aye -Beckemeyer, Hodapp, Williams, Evilsizer, Wilton,
Behrens, Siebert
Nay -none
Discussion was held regarding insurance for the district for next year. Currently the umbrella coverage is $5 million. To raise it to $10 million it will cost the district an additional $2786.00.
A motion was made by Siebert and seconded by Williams to approve the insurance program with our cooperative for property/casualty/umbrella insurance with the additional $5 million umbrella coverage.
Vote on Motion:Aye -Hodapp, Williams, Evilsizer, Wilton, Behrens,
Siebert, Beckemeyer
Nay -none
Mr. DeFauw gave board members information about gas purchase program with the Illinois Energy Consortium. They have proposed a savings of $8000 per year in natural gas cost. The district currently has a contract with Santanna Gas that requires 30-day notice to discontinue. The consortium pre-buys large sums of gas and uses pipeline owners provide. The Illinois Energy Consortium is a non-profit organization. He will present this at next board meeting.
Board members were given information about legislative issues.
A motion was made by Hodapp and seconded by Behrens to adjourn.
Vote on Motion:Aye -Williams, Evilsizer, Wilton, Behrens, Siebert,
Beckemeyer, Hodapp
Nay -none
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SecretaryPresident
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