The Public Financial Management (PFM) Reform Basket Fund

UPDATED PROCUREMENT PLAN

The Public Financial Management (PFM) Reform Basket Fund

I.Basic information

Project : Basket Fund

Total Project Amount: US$ 16,195,680

Date of signature of the MoU: 8th February 2010

Date of effectiveness: January 2010

Date of initial closure: December 31, 2012

Date of revised closure: June 30,2013

Bank’s approval Date of the procurement Plan: ......

Date of General Procurement Notice: -

Period covered by this procurement plan: 1stJuly 2011 to 30 June2012

II.Goods, Works, and Non-Consulting Services

Prior Review Thresholds:

No / Procurement Method
(Goods and Works) / Threshold
in US Dollars / Prior Review Threshold in US Dollars / Comments
1 / ICB(Goods) / ≥1,000,000 per contract / ≥ 1,000,000 per contract
2 / LIB (Goods) / No specific ceiling / No specific ceiling / .
3 / NCB (Goods) / ≥30,000 < 300,000 / Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis
4 / National Shopping (Goods) / <30,000 per contract / N/A
5 / International Shopping / <30,000 per contract / N/A
5 / ICB (Works) / ≥1, 000,000 per contract / ≥1,000,000 per contract
6 / NCB (Works) / ≥30,000 < 300,000 / Contracts subject to Prior review in this category may be identified by the World Bank on a case by case basis
7 / Shopping (Works) / < 30,000 per contract / N/A
8 / ICB (Non-Consultant Services) / ≤ 300,000 per contract / ≥300,000 per contract

Pre-qualification: None

Proposed Procedures for CDD Components (as per paragraph. 3.17 of the Guidelines): None

Reference to Project Procurement Manual: Yes

Any Other Special Procurement Arrangements : None

4Procurement Packages with Methods and Time Schedule (Goods & Non Consultant Services):

1 / 2 / 3 / 4 / 5 / 6 / 7 / 8
Ref. / Contract Description / Estimated Cost, US$ / Procurement Method / Prequalification / Domestic Preference / Review by bank / Expected Bid-Opening
No. / (yes/no) / (yes/no)
Component 1: Economic Management
1 / Produce and disseminate brochures to inform the public on public Investment technical team / 10,000 / shopping / No / No / Post / July 2011
Component 2: Budget formulation and preparation
None
Component 3: Intergovernmental Fiscal Relations
None
Component 4: Domestic revenue generation
2 / Acquisition of a Risk management software for profiling and selecting risky cases for audit / 600,000 / ICB / No / No / Post / August 2011
3 / Remote connectivity to new regional offices / 40,000 / NCB / No / No / Post / August 2011
4 / Acquisition of a software to implement the Electronic Tax Registers to efficiently collect VAT / 700,000 / ICB / No / No / Post / August 2011
Component 5: Accounting and reporting
None
Component 6&7: Treasury and Expenditure Management & Implementation of IFMS
5 / Acquisition of filing cabinets, fire proof safe, and other office equipment for Public debt office & Equipment and Office furniture for IFMS / 53,800 / NCB / No / No / Post / July 2011
Component 8: Implementing a modern Integrated Personnel and Payroll Information System (IPPS)
None
Component 9: Public procurement
None
Component 10: Internal Audit
None
Component 11: External Audit
None
Component 12: PFM Reform coordination secretariat
None
TOTAL (USD) / 1,403,000

III.Consultants

Prior Review Threshold:

Selection Method
(Consultants) / Threshold / Prior Review Threshold
And other criteria / Comments
Quality and Cost Based Selection (QCBS) / Selection method and threshold are based on contract nature see para 2.1 of Guidelines: Selection and Employment of Consultants (Consultant’s Guidelines). Contracts > USD 100,000 for firms / > $ 500 000
per contract
All terms of references
Quality Based Selection (QBS) / Selection method and threshold are based on contract nature see para 3.2 of Consultant’s Guidelines. ). Contracts > USD 100,000 for firms / > $ 500 000
per contract
All terms of references
Least Cost Selection (LCS) / Selection method and threshold are based on contract nature see para 3.6 of Consultant’s Guidelines. ). Contracts USD 75,000 for firms / > $ 500 000
per contract
All terms of references
Fixed Budget Selection (FBS) / Selection method and threshold are based on contract nature see para 3.5 of Consultant’s Guidelines. ). Contracts USD 100,000 for firms / > $ 500 000
per contract
All terms of references
Selection Based on the Consultants Qualification (CQS) / Selection method and threshold are based on contract nature see para 3.7 of Consultant’s Guidelines. Contracts USD 100,000 for firms / All contracts (< 100,000)
All terms of references
Single Source (SSS) (Firms) / Selection method and threshold are based on contract nature see para 3.9-3.12 of Consultant’s Guidelines. / All Contracts
All terms of references
Individual Consultant (IC) / See section V of the Consultant’s Guidelines / No prior review required except on terms of references

2. Short list comprising entirely of national consultants: Short lists of consultants for services, estimated to cost less than US$100,000 equivalent per contract, may comprise entirely of national consultants in accordance with the provisions of paragraph 2.7 of the Consultant Guidelines.

Any Other Special Selection Arrangements: None
Consultancy Assignments with Selection Methods and Time Schedule:

Réf. No. / Description of Assignment / Estimated Cost, US$ Million / Selection Method / Review by Bank (Prior/Post) / Expected Proposal Submission Date / Comment
Component 1:Economic Management
None
Component 2: Budget preparation and formulation
1 / Consultancy services to review the programme structure of the budget and align it with the strategic plans of sector ministries to strengthen the linkage between plans and budgets. / 132,000 / QCBS / Post / Sept 2011
2 / Recruitment of international consultant to train Ministries, Agencies and Districts on the MTEF and Budget formulation Processes. / 180,000 / IC / Post / July 2011
Component 3: Intergovernmental Fiscal relations
None
Component 4: Domestic revenue generation
3 / Recruitment of a consultant to restructure RRA organizational structure / 300,000 / QCBS / Post / August 2011
Component 5: Accounting & Reporting
4 / Recruitment of a consultant to Build capacity, mentor and coach government accountants in all budget agencies to produce financial reports as well as consolidated financial statements (2010&2011). / 120,000 / IC / Post / November 2011
Component 6: Treasury and Expenditure Management
5 / Production of public debt manual / 25,000 / IC / Post / July 2011
Component 7: Implementation of IFMIS
6 / Recruitment of (4) IT & (20) Financial Management graduate interns to support the implementation of IFMIS throughout government / 190,080 / IC / Post / July 2011
Component 8: Implementing a modern Integrated Personnel and Payroll Information System (IPPS)
None
Component 9: Public procurement
7 / Recruitment of a consultant to evaluate the activities of the East African Procurement Forum / 30,000 / IC / Post / July 2011
Component 10: Internal Audit
None
Component 11: External Audit
None
Component 12: PFM Reform Coordination Secretariat
None
Total / 977,080
PFM SECRETRIAT STAFF TRAINING PLAN
Course Name / Institution / Venue / Start date / End date / Fees (US$) / Source of fund
One member of Internal Tender Committee (Frank Bahizi)
Procurement of Goods, Works and Consultants / GIMPA / Accra-Ghana / 05- Nov-11 / 25-Nov-11 / 10,000 / PFM Basket Fund
TOTAL / 10,000

Note:

1. Fees include air tickets, tuition and per diem