The Perishable Products Export Control Board Rfp: Rfp/Hmc/Hor/2017/14

THE PERISHABLE PRODUCTS EXPORT CONTROL BOARD RFP: RFP/HMC/HOR/2017/14

ALTERATION & ADDITIONS FOR ERF 19927, PAROW

PERISHABLE PRODUCTS EXPORT CONTROL BOARD (PPECB) OFFICES

1. Recordof AddendatoTenderDocuments
2. CertificateofAuthority forJointVentures/CloseCorporation/Partnership/ Company/ SoleProprietor(CertifiedcopiesofIdentityDocumentsinthecaseof SoleProprietor)
3. ProposedAmendments,QualificationsandAlternatives
4. CopyoftheWorkmen’sCompensation RegistrationCertificate (orproofofpaymentof contributionsintermsoftheCompensation forOccupationalInjuriesandDiseasesAct No.130of1993)
5. Scheduleof theTenderer’sExperience
6. Scheduleof KeyPersonnel
7. CurriculumVitaeformatof keypersonnel
8. Scheduleof plantandequipment
9. Scheduleof sub-contractors
10. Quality Control Procedures
11. FinancialStatus(AuditedFinancialStatementsfor thepast3financialyears
12. Contractor's Health and Safety Declaration
13. Technical Documentation (Project Programme, Project Cash Flow, Construction Method Statement, Project Organogram)

A.RECORD OF ADDENDA

[Record of all addenda issued tobeinsertedhere]

B-CERTIFICATEOFAUTHORITYOFANENTITY

Indicatethestatusofthetendererbytickingtheappropriateboxhereunder.Thetenderermust completethecertificatesetoutbelowfortherelevantcategory.

(I) Company / (II)Close Corporation / (III) Partnership / (IV)
JointVenture / (V)
SoleProprietor

(I) CERTIFICATEFORCOMPANY

I...... ,chairperson oftheBoardofDirectors of ...... , herebyconfirmthatbyresolutionoftheBoard (copyattached)takenon...... 20...... ,

Mr/Ms ...... , acting in the capacity of

...... ,wasauthorisedtosignalldocuments inconnectionwiththistenderandanycontractresultingfrom it onbehalfofthecompany.

SignatureofChairman:………………………………….

Signatureof Signatory:………………………………….

AsWitnesses:

1...... NameinBlock Letters......

2...... NameinBlockLetters......

Date:......

(II) CERTIFICATEFORCLOSECORPORATION

We,theundersigned,beingthekeymembersinthebusinesstradingas......

...... herebyauthorisesMr/Ms...... , actinginthecapacityof...... ,

tosignalldocumentsinconnectionwiththetenderforContractNo...... andanycontractresultingfrom it onourbehalf.

Signatureof Signatory:......

AsWitnesses:

1...... NameinBlockLetters......

2...... NameinBlockLetters......

Date:......

NAME / ADDRESS / SIGNATURE / DATE

Note: Thiscertificateistobecompletedandsignedbyallofthekeymembersuponwhom reststhedirectionoftheaffairsoftheCloseCorporationasawhole.

(III). CERTIFICATEFORPARTNERSHIP

We,theundersigned,beingthekeymembersinthebusinesstradingas......

...... herebyauthorisesMr/Ms...... , actinginthecapacityof...... , tosignalldocumentsinconnectionwiththetenderforContractNo......

andanycontractresultingfrom it onourbehalf.

Signatureof Signatory:......

AsWitnesses:

1...... NameinBlockLetters......

2...... NameinBlockLetters......

Date:......

NAME / ADDRESS / SIGNATURE / DATE

Note: This certificateistobe completedandsignedby allof thekeypartnersuponwhorests thedirectionoftheaffairsofthePartnershipasawhole.

(IV) CERTIFICATEFORJOINTVENTURE

We,theundersigned,beingthekeymembersinthebusinesstradingas......

...... herebyauthorisesMr/Ms...... , actinginthecapacityof...... ,

tosignalldocumentsinconnectionwiththetenderforContractNo...... andanycontractresultingfrom it onourbehalf.

This authorizationis evidencedbythe attachedpower of attorneysigned bylegallyauthorized signatoriesofallthepartnerstotheJointVenture.

Signatureof Signatory:......

AsWitnesses:

1...... NameinBlockLetters......

2...... NameinBlockLetters......

Date:......

NAMEOFFIRM / ADDRESS / AUTHORISINGSIGNATURE, NAME ANDCAPACITY
Leadpartner

Note: This certificateistobe completedandsignedby allof thekeypartnersuponwhorests thedirectionoftheaffairsofthePartnershipasawhole.

V) CERTIFICATEFORSOLEPROPRIETOR

I...... ,herebyconfirmthatIamthesoleownerof the businesstradingas:......

Signatureof Soleowner:......

AsWitnesses:

1...... NameinBlockLetters......

2...... NameinBlockLetters......

Date:......

B.COMPULSORYENTERPRISEQUESTIONNAIRE

amemberofanyprovinciallegislature

amemberoftheNationalAssemblyorthe

NationalCouncilof Province

amemberoftheboardofdirectorsofany municipalentity

anofficialofanymunicipalityormunicipal entity

nationalorprovincialpublicentity or constitutional institutionwithinthemeaningof thePublicFinanceManagement Act,1999(Act

1 of 1999)

amemberofanaccountingauthorityof any national orprovincialpublicentity

an employee of Parliament or a provincial legislature

Ifanyoftheaboveboxesaremarked,disclosethefollowing:

Nameofsoleproprietor, partner,director,manager, principalshareholderor stakeholder / Nameofinstitution,publicoffice, boardororganofstateandposition held / Statusofservice (tickappropriate column)
current / Withinlast
12months

*insertseparatepageifnecessary

Section7: Recordofspouses,childrenandparentsintheserviceofthestate

Indicatebymarkingtherelevant boxeswithacross,ifanyspouse,childorparentof a sole proprietor, partnerin apartnershipordirector,manager,principalshareholderorstakeholderinacompanyorclose corporationis currentlyorhasbeenwithinthelast12monthsbeenintheserviceof anyofthefollowing:

amemberofanymunicipalcouncil

a member of any provincial legislature

amemberoftheNationalAssembly ortheNationalCouncilofProvince

amemberoftheboardof directorsof anymunicipalentity

an official of any municipality or municipalentity

an employee of any provincial department, national or provincial public entity orconstitutionalinstitutionwithinthe meaningofthePublicFinanceManagementAct,1999(Act

1 of 1999)

a member of an accountingauthorityof any nationalorprovincialpublicentity

an employee of Parliament or a provincial legislature

Nameofspouse,childor parent / Nameofinstitution,publicoffice, boardororganofstateandposition held / Statusofservice (tickappropriate column)
current / Within last12 months

*insertseparatepageifnecessary

Theundersigned,whowarrantsthathe/sheis dulyauthorizedtodosoonbehalfoftheenterprise:

i) authorizestheEmployertoobtainataxclearancecertificatefromtheSouthAfricanRevenue

Servicesthatmy/ ourtaxmattersareinorder;

ii) confirmsthattheneitherthenameoftheenterpriseorthenameofanypartner,manager,directoror other person,who whollyorpartlyexercises,ormayexercise,controlovertheenterpriseappearson theRegisterofTenderDefaultersestablishedintermsofthePrevention andCombating ofCorrupt ActivitiesActof 2004;

iii)confirmsthatnopartner,member,directororotherperson,whowhollyorpartly exercises,ormay exercise,controlovertheenterpriseappears, haswithinthelastfiveyearsbeenconvictedoffraud orcorruption;

iv)confirms thatI/wearenotassociated,linkedorinvolvedwith anyother tenderingentitiessubmitting tenderoffersandhavenootherrelationship withanyofthetenderersorthoseresponsible for compilingthescopeof workthatcouldcauseorbeinterpretedasaconflictof interest;

iv) confirmsthatthecontentsofthisquestionnairearewithinmypersonalknowledgeandaretothe

best ofmybeliefbothtrueand correct.

Signed Date

Name Position

Enterprise name

C.PROPOSED AMENDMENTS, QUALIFICATIONS AND ALTERNATIVES

[Proposed Amendments, Qualifications and Alternatives tobeinsertedhere]

D.COPYOFWORKMENS’COMPENSATIONREGISTRATIONCERTIFICATE(ORPROOFOF PAYMENTOFCONTRIBUTIONSINTERMSOFTHECOMPENSATIONFOROCCUPATIONAL INJURIESANDDISEASESACTNO.130OF1993)

[CertifiedCopyoftheCertificateorProofofPaymentthereofobtainedfromtheWorkmen’s

CompensationCommissionertobeinsertedhere]

E.SCHEDULEOFTHETENDERER’SEXPERIENCE

Thefollowingisastatementofworkofsimilarnaturerecentlysuccessfullyexecutedbymyself/

ourselves

Employer:Contact Personand TelephoneNumber / ConsultingEngineer: ContactPersonand TelephoneNumber / NatureofWork / Valueof Work (inclusiveof VAT) / Date Completedor Expectedto
beCompleted

NB:Attachaseparatesheetifaboveis insufficient

SIGNATURE:...... ……... DATE:......

(ofpersonauthorisedtosignonbehalfoftheTenderer)

F.SCHEDULEOFKEYPERSONNEL

IntermsoftheProjectSpecificationandtheConditionsofTender,unskilledworkersmayonlybe broughtinfrom outsidethelocalcommunityif suchpersonnelarenotavailablelocally.

TheTenderershalllistbelowthepersonnelwhichheintendstoutilizeontheWorks,includingkey personnelwhichmayhavetobebroughtinfrom outsideifnotavailablelocally.

Categoryof Employee / NumberofPersons
KeyPersonnel,Part oftheContractor’s Organisation / KeyPersonneltobe importedif not availablelocally / UnskilledPersonnel toberecruitedfrom localcommunity
SiteAgent,Project
Managers
Foremen,Quality ControlandSafety Personnel
Technicians, Surveyors,etc
Artisansandother
Skilledworkers
PlantOperators
UnskilledWorkers
Others:
......
......
......
......
...... / …………
…………
…………
…………
………….. / …………
…………
…………
…………
………….. / …………
…………
…………
…………
…………. / ……………
……………
……………
……………
…………… / …………
…………
…………
…………
…………. / …………
…………
…………
…………
………….

NB:Attachaseparatesheetifaboveis insufficient

SIGNATURE:...... …... DATE:…......

(ofpersonauthorisedtosignonbehalfoftheTenderer)

G.CURRICULUMVITAEFORMATOFKEYPERSONNEL

Name: / Dateofbirth:
Profession: / Nationality:
Qualifications:
ProfessionalRegistrationNumber:
Nameof Employer(firm):
Currentposition: / Yearswithfirm:
EmploymentRecord:
ExperienceRecordPertinenttoRequiredservice:

Certification:

I,theundersigned,certifythat,tothebestof myknowledgeandbelief,thisdatacorrectlydescribes me,myqualificationsandmyexperience.

......

Signatureofpersonnamedintheschedule Date

H.SCHEDULEOFPLANTANDEQUIPMENT

ThefollowingarelistsofmajoritemsofrelevanttoolsandequipmentthatI/wepresentlyownor lease and willhaveavailableforthiscontractorwillacquireorhireforthiscontractifmy/ourtenderis accepted.

(a) Detailsofmajorplantandequipmentthatis ownedandimmediatelyavailableforthiscontract.

Quantity / Description,size,capacity,etc.

Attachadditionalpagesifmorespaceis required.

(b) Detailsofmajorequipmentthatwillbehired,oracquiredforthiscontractifmy/ourtenderis acceptable.

Quantity / Description,size,capacity,etc.

Attachadditionalpagesifmorespaceis required.

Signed Date

Name Position

I.SCHEDULE OF PROPOSEDSPECIALISTSUB-CONTRACTORS

TheContractor herebynotifies theEmployer of his intention to employthe following specialistSubcontractors for work in this contract.
Ifwe are awardeda contractwe agree thatthis notification does not change therequirementfor us to submitthe names of proposedSubcontractors in accordancewithrequirementsin the contractfor such appointments. Ifthere are no suchrequirementsin the contract, thenyour written acceptance ofthis list shall be binding between us.
The names provided beloware over and above the local emerging sub-contractorswhowill be proposed bythe
Employer.
Name and address of proposed
Subcontractor / Nature and extentofwork / Previous experiencewith
Subcontractor.
1.
2.
3.
4.
5.

Signed Date

Name Position

J.QUALITY CONTROL PROCEDURES

[Quality control practices and procedures including Quality Management System, Quality Control Plan, Human Resource Management, Safety Health & Environmental Plan tobeinsertedhere]

K.FINANCIALSTATUS

[Thetendererisrequiredtoprovideauditedfinancialstatementsforthepastthreeyears.Incaseofa jointventure,eachindividualmembermustsubmitsuchproof.]

L.CONTRACTOR'SHEALTHANDSAFETYDECLARATION

In terms of Clause 4(4) of the OHSA 1993 Construction Regulations 2003 (referred to as “the Regulations" hereafter), a Contractor may only be appointedto perform constructionwork if the Employer is satisfied that the Contractor has the necessary competencies and resources to carry out the work safely in accordance with the Occupational Health and Safety Act No 85 of 1993 and the OHSA

1993ConstructionRegulations2003.

To thateffectapersondulyauthorizedbythetenderermustcompleteandsignthedeclarationhereafter indetail.

DeclarationbyTenderer

1.ItheundersignedherebydeclareandconfirmthatIamfullyconversantwiththeOccupational HealthandSafetyActNo85of1993(asamendedbytheOccupational HealthandSafety AmendmentActNo181of 1993),andtheOHSA1993ConstructionRegulations2003.

2.Iherebydeclarethatmycompanyhasthecompetenceandthenecessaryresourcestosafely carryouttheconstruction workunderthiscontractincompliancewiththeConstruction RegulationsandtheEmployer'sHealthandSafetySpecifications.

3. I proposetoachievecompliancewiththeRegulationsbyoneof thefollowing:

(a) Frommyowncompetentresourcesasdetailedin4(a)hereafter:...... *Yes/No

(b) Frommyownresourcesstilltobeappointedortraineduntilcompetencyis achieved,asdetailedin4(b)hereafter:...... *Yes/No

(c) Fromoutsidesourcesbyappointmentof competentspecialistsubcontractors

asdetailedin4(c)hereafter:...... *Yes/No

(*=deletewhateveris notapplicable)

4. DetailsofresourcesI propose:

(Note:Competentresourcesshallincludesafetypersonnelsuchasaconstruction supervisor andconstructionsafetyofficerasdefined inRegulation6,andcompetentpersonsasdefinedin Regulations7,8,10,11,12,14,15,18,21(1),22,26and27,asapplicabletothiscontract)

(a) Detailsofthecompetentandqualifiedkeypersonsfrommycompany'sownresources, whowillformpartof thecontractteam:

NAMESOFCOMPETENT PERSONS / POSITIONSTOBEFILLEDBYCOMPETENT PERSONS

(a) Detailsoftrainingofpersonsfrommycompany'sownresources(ortobehired)whostillhave tobetrainedtoachievethenecessarycompetency:

(I) Bywhomwilltrainingbeprovided?...... (ii) Whenwilltrainingbeundertaken?...... (iii) Listthepositionstobefilledbypersonstobetrainedorhired:......

......

......

......

(c) Detailsofcompetentresourcestobeappointedassubcontractorsifcompetentpersonscannot besuppliedfrom owncompany:

Nameof proposedsubcontractor:...... Qualificationsordetailsofcompetencyofthesubcontractor:......

......

......

......

5.Iherebyundertake,ifmytenderisaccepted,toprovide,beforecommencementoftheworks underthecontract,asuitableandsufficientlydocumented HealthandSafety Planinaccordance withRegulation5(1)oftheConstruction Regulations,whichplanshallbesubjecttoapprovalby theEmployer.

6.Iconfirmthatcopiesofmycompany'sapprovedHealthandSafetyPlan,theEmployer'sSafety SpecificationsaswellastheOHSA1993Construction Regulations2003willbeprovidedonsite andwillatalltimesbeavailableforinspection bytheContractor'spersonnel, theEmployer's personnel,theEngineer,visitors,andofficialsandinspectorsoftheDepartmentof Labour.

7.Iherebyconfirmthatadequateprovisionhasbeenmadeinmytenderedratesandpricesinthe scheduleofquantitiestocover the cost ofall resources,actions,trainingandallhealthandsafety measuresenvisagedintheOHSA1993ConstructionRegulations2003,andthatIwillbeliablefor anypenaltiesthatmaybeappliedbytheEmployerintermsofthesaidRegulations(Regulation

30) for failureontheContractor’spart to comply with the provisions of the Act and the

Regulations.

8.Iagreethatmyfailuretocompleteandexecutethis declarationtothesatisfactionoftheEmployer willmeanthatIamunabletocomplywiththerequirements oftheOHSA1993Construction Regulations2003,andacceptthatmytenderwillbeprejudicedandmay berejectedatthe discretionoftheEmployer.

SIGNATURE:...... DATE:.....……......

(ofpersonauthorisedtosignonbehalfoftheTenderer)

M.TECHNICAL DOCUMENTATION

[Project Programme, Project Cash Flow, Construction Method Statement and Project Organogram tobeinsertedhere]