The Okotoks Oilers Midget AA Black Team and the Okotoks Oilers Athletic Association Are

The Okotoks Oilers Midget AA Black team and the Okotoks Oilers Athletic Association are pleased towelcome you to the 2016-17 Midget AA Major Provincial Hockey Championships!

Congratulations on your league championship, we look forward to an exciting provincial tournament, and hosting you here in Okotoks. Our organizing committee has work extremely hard to make this a memorable event and we hope that you fully enjoy your tournament experience!

We have numerous volunteers helping us out at this event, but for assistance at any time during the tournament, please visit the Tournament Office, main floor Pason Arena,Community Room. For immediate assistance you can contact Tournament Chair – Shawn Bailer at 403-809-2338.

TOURNAMENT INFORMATION

We respectfully ask that you read this information very carefully, with the short turn around between the champions being announced and the actual event there are a number of key deadlines we will need you to meet prior to the event. The majority of this information will need to be submitted by end of day Tuesday March 21 so that we can action it. A checklist is provided at the end of this document.

You can also find the majority of the information on the Hockey Alberta Provincial Host Website at the link below.

OPENING CEREMONIES BANQUET

The host committee has chosen to provide an Opening Ceremonies Banquet versus the traditional on ice Opening Ceremonies. As per Hockey Alberta Guidelines at these events the host committee is required to cover the cost of coach/player meals (up to 25 per team). Based on this commitment the Opening Ceremonies Banquet is ‘Mandatory’ for all teams to attend. Details are as follows:

Date: Thursday March 30th
Time: 7:00 PM – immediately following Game #3
Location – Pason Community Center (in building adjacent to Pason Arena)
Guest Speaker – Glen Gulutzan – Head Coach Calgary Flames
MC – Rob Kerr – Sportsnet Fan 960 Radio
Tickets will be in your registration package (25 per team)

Dress Code is up to the individual team

NOTE: Additional tickets may be purchased for teams in excess of 25 members, and for any parents that wish to attend this event. Details are as follows:

Additional Ticket Cost are $25/each
Additional Tickets must be confirmed on Tuesday March 21
Additional Tickets must be paid for at Coach/Manager Meeting on Thursday AM
Extra Tickets are limited, we will do our best to meet each teams needs

Team Requirements for Opening Ceremonies Banquet

The host committee wanted to make this evening fun and interactive for each team, therefore we ask that each team provide the following;

20 to 30 photos ( to be shown while your team is introduced)
Team song that will be played when your team is announced
1 player to speak about your team’s season and the road to the provincials (1-2 mins. Max)
This information is required by Friday March 24

SCHEDULE

All games will take place at PasonCentennial Arena 204 Community Way Okotoks. See website for full tournament schedule.

ADMISSION

As most of you are aware the host committee must bear the full cost of the event when they choose to host a provincial event. Much of the cost recovery comes through sponsorship and donations but Hockey Alberta permits the host committee to charge the teams a ‘Community Fee’ of up to $700 or to charge admission at the door. The Okotoks host committee has chosen to charge admission at the door. We kindly ask that you communicate this to your parent community so they are not surprised when they arrive

Prices are as follows:
Kids 12 and under free
Students and Seniors $5/day or $15 for tournament pass
Adults $10/day and $25 for tournament pass
Program $5 each

NOTE: Special Advance Purchase Admission Deal – if a team wants to advance purchase tournament passes as a group prior to the commencement of the event, the host committee will offer a special deal as follows:
Advanced Purchased - Tournament Passes $15
#’s must be communicated by end of day Friday March 24
Passes will be available at Coach/Manager meeting
Payment must be made at Coach/Manager meeting
This price is not available after the Coach/Manager meeting concludes, March 30, 9:30 AM

TOURNAMENT RULES

Mandatory Coach/Manager meeting, to be held 8:30am, Thursday March 30th, Tournament Office at the Community Room, main floor Pason Centennial Arena
The Provincials will be played under the official Hockey Canadarules, with the exception of Hockey Alberta regulations and/or rules adopted by Hockey Alberta. See tournament rules posted on the tournament website
Please ensure that an injury report is completed and filed with the Host Committee for every athleteexperiencing an injury during the tournament. Hockey Canada form is available on the website

PLAYER AWARDS

A ‘Most Valuable Player’ will be selected from each team after every game. This award will be selected by Junior Team Officials in attendance. Please haveyour team line up on the blue line for the announcement of the player and presentation of the award.

TEAM SERVICES

Gatorade/Powerade and fruit will be made available to teams
Each team will have an ambassador to assist them during the tournament
Snacks will be provided and placed in team dressing rooms prior to games

EMERGENCY SERVICES

Please refer to the attached Emergency Action Plan. Please ensure that your team trainer is provided this information and familiarizes him/herself with the informationto ensure that all procedures are clear and understood.

APPAREL

Hockey Alberta Provincial merchandise is available and can be ordered online in advance through the link below or from the similar link that is available on the HA Provincial website.

Please Call Sean Krause @TBS to explain the ordering process
Phone - 1-403-342-2278
Toll Free 1-877-866-2278
Email -

To View On line Store
Web site -
Click on Sports Associations – Association login will come up on right hand side
Add in Username – omp-shop (OMP stands for Okotoks Midget Provincials)
Add in Password – ompaccess@TBS (TBS needs to be capital letters)

Options are:
Hat
T-shirt
Long sleeve shirt
Hooded sweatshirt

This is an online process, teams will be required to order and pay online, all orders must be received by end of day Tuesday March 21.
If you meet the deadline of March 21 all orders will be delivered to Okotoks and will be available at the Coach/Manager meeting on Thursday AM
NOTE: There will be no merchandise on site to order

ACCOMODATION

Best Western Plus Okotoks Inn and Suites is the host hotel for the ‘TEAMS’ at the 2017 Midget AA Provincial Championships. Rooms have been blocked at this hotel for each of the travelling teams. Rooms are blocked as follows:

14 Rooms - SCAHL Team
14 Rooms – NAHL (North) Team
14 Rooms – Edmonton Team
0 Rooms – Calgary Team (it was assumed, this team would be staying at home, if we need to make other arrangements this can be done)
Booking Deadline is Tuesday March 21st, after this the rooms will be released

To book rooms for your team, please call Barry at 403-995-6262

NOTE: These rooms have been designated for the ‘TEAMS’, not the parents, there should be additional rooms available for families who wish to stay at this hotel or at our other partner hotel Lakeview Inn & Suites

Phone: 403-938-7400lakeviewhotels.com/okotoks/

SUPPORTING RESTAURANTS

Canadian Brew House – Call ahead for reservations and pre-order 403-995-5735 ask for Chuck or Mike

10% off regular priced food & drink throughout the tournament weekend.
See menu in managers package

Roma Italian Restaurant – Good for team meals, private room available

Phone: 403-982-1314 ask for Kristin or Raman
Website:

Boston Pizza -Call ahead for reservations and pre-order – 403-995-0224 – Ask for Anthony or Nick

Medium or large pizzas, buy one get one for 50% off.
Mix and Match Pastas $11.00
Choose one of the following noodles (Spaghetti, Fettuccini, Penne and Bow Tie)
Choose one of the following sauces (Bolognese, Marinara, Alfredo and Fifty – fifty sauce)
Option for protein (meatballs, chicken breast and garlic shrimp skewers) additional $4.00 cost.
Starter Size Salads $9.00
Caesar Salad
House Salad with a choice of dressing (Ranch, Italian or Strawberry Vinaigrette)
Option for protein (Chicken, Garlic Shrimp or Salmon Fillet) additional $4.00 cost.
For drinks they can choose from Pepsi, Rootbeer, Iced Tea ($2.00) and of course water.

The George - Parents only

Pre-game and after game meals and drinks (across parking lot from arena)

OTHER LOCAL INFORMATION

Across the street from the Best Western Hotel are the following amenities;

Costco
Save On Foods (with Starbucks)
Tim Horton’s
Solo Liquor

OTHER LOCAL SPONSORS

Sobeys
Canadian Tire
Blades Skate Shop – located in the arena
Call Rick 403-669-5873 or Dave 403-816-0577 for emergency service

TEAM REGISTRATION CHECKLIST

All participating teams need to provide the following information to the host committee bythe dates noted. Forward to Shawn Bailer at

Due Tuesday March 21

Communicate # of additional Opening Ceremonies Banquet Tickets needed for team and parents, cost is $25/ticket and must be advanced purchased – please provide payment at Coach/Manager meeting

Team roster (first and last name, height, weight and position)

Team Contact List (phone #’s & emails of players) for ‘Scout Package’ (if possible)

Team photo (jpeg) for program

Order Apparel – online through link provided. It must be ordered prior to end of day in order that it arrives for the beginning of the event. All orders will be delivered to Okotoks.

Book Hotel Rooms at host hotel, rooms will be released to public on Wednesday March 22

Due Friday March 24

Provide name of player from your team to speak at Opening Ceremonies

Team song (to be played with game photos)

20-30 Game/Action photos from your year for Opening Ceremonies slideshow

Advanced tournament ticket purchases – advance price $15/tournament pass. Must be ordered in advance and paid for at Coach/Manager meeting. This price is not available after the Coach/Manager meeting closes on Thursday AM.

Payment can be made by e-transfer to Connie Blindkilde or by cheque paid at Coach/Manager meeting to ‘Okotoks Midget AA Oilers – Black’.