Department of Administration / Governor
Purchasing Division / Patrick Cates
Director
515 E. Musser Street, Suite 300
Carson City, NV 89701
Jeff Haag
Administrator
THE NEVADA STATE PURCHASING DIVISION IS SOLICITING BIDS FOR
TWO-YEAR OPEN TERM CONTRACT FOR
REPROGRAPHIC PRINTING PAPER AND RELATED SERVICES
INVITATION TO BID NO. 8574
F.O.B. As Specified in Bid Specifications
Release Date: July 27, 2017
Vendor Questions Due: August 8, 2017
Deadline for Submission and Opening Date and Time: August 17, 2017 @ 2:00 PM
Requisition No. OTC
For additional information or to obtain a copy of this Invitation to Bid, please contact:
Annette Morfin, Purchasing Officer
(775) 684-0185
(TTY for the Hearing Impaired: 1-800-326-6868 and ask the relay agent to dial (775) 684-0185)
Refer to Page 10, for instructions on submitting bids
Company Name:Contact Name:
Title:
Address:
City: / State: / Zip:
Telephone: / Fax:
Email Address:
While there are no set asides in the State of Nevada or preferences for Minority Business Enterprise, Women Business Enterprise and Small Business, we encourage those vendors to compete for state business at every opportunity and we make every effort to contact these businesses when opportunities arise, therefore if it is your judgment that your business fits within these categories, please check appropriate boxes.
Minority Owned Women Owned Small Business
TABLE OF CONTENTS
1. PROJECT OVERVIEW 3
2. ITEM SPECIFICATION 3
3. ADDITIONAL REQUIREMENTS 8
4. PAYMENT 9
5. BID SUBMITTAL INSTRUCTIONS 10
6. BID SOLICITATION, EVALUATION AND AWARD PROCESS 11
7. TERMS AND CONDITIONS FOR PURCHASE OF GOODS 14
ATTACHMENT A – COMPLIANCE CERTIFICATION 21
Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to, NRS 281A, which can be found on the Purchasing Division’s website (http://purchasing.nv.gov).All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.
1. PROJECT OVERVIEW
Nevada State Purchasing, on behalf of the Nevada Public Works Board, is seeking responsible vendors to provide various sizes of Reprographic Printing Paper and Related Services. Paper requested is for OCE and plotter paper, delivery and pick up services are being required; as well as, printing and copying services. This will be an Open Term Contract; contract term will be from August 22, 2017 through August 31, 2019. The State is seeking a vendor to service Reno, Carson City and Las Vegas. There will be the opportunity for a two (2)-year extension, if agreeable to all parties. Award will be made to a maximum of two (2) vendors.
2. ITEM SPECIFICATION
Unless otherwise specified in this Invitation to Bid (ITB), reference to a specific manufacturer or a specific product or model in the bid specifications does not restrict bidders to that manufacturer, product or model. This method is used to indicate the functional requirements (e.g., type, design, characteristics, quality) of the article desired. Bids may be considered on other manufacturer’s products or other models determined by the Purchasing Division to be the functional equivalent of the product or model referenced.
Item Unit
No. Qty. Description Price
2.1 1 roll ROLL PAPER: Inkjet; 20 lb. bond; ______
White; Size 30” x 150’. Per roll
Specify Type of Paper: ______
Specify Size of Roll: ______
Quantity Price Break: # of Rolls ______$ per roll ______
2.2 1 roll ROLL PAPER: Inkjet; 20 lb. bond; ______
White; Size 24” x 150’. Per roll
Specify Type of Paper: ______
Specify Size of Roll: ______
Quantity Price Break: # of Rolls ______$ per roll ______
Item Unit
No. Qty. Description Price
2.3 1 roll ROLL PAPER: Inkjet; 20 lb. bond; ______
White; Size 36” x 150’. Per roll
Specify Type of Paper: ______
Specify Size of Roll: ______
Quantity Price Break: # of Rolls ______$ per roll ______
2.4 1 roll OCE ROLL COPY BOND PAPER: ______
20# white; Laserbond; Size 30” x 500’. Per roll
Specify Type of Paper: ______
Specify Size of Roll: ______
Quantity Price Break: # of Rolls ______$ per roll ______
2.5 1 roll OCE ROLL COPY BOND PAPER: ______
20# white; Laserbond; Size 36” x 500’. Per roll
Specify Type of Paper: ______
Specify Size of Roll: ______
Quantity Price Break: # of Rolls ______$ per roll ______
OPTIONAL PRINTING SERVICES: Black and White, and some 4 color process. Most of the color work will be spot colors. No bleeds. To be printed on color paper. Engineering/Architectural black line drawings will be provided.
2.6 1 sheet COLOR COPIES: 11 x 17; ______
28# white bond; one side only. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.7 1 sheet COLOR COPIES: 11 x 17; ______
28# white bond; two-sided. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.8 1 sheet COLOR COPIES: 8.5 x 11; ______
28# white bond; one side only. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.9 1 each COLOR COPIES: 8.5 x 11; ______
28# white bond; two-sided. Per each
Quantity Price Break: # of Sheets ______$ per Sheet ______
Item Unit
No. Qty. Description Price
2.10 1 sq. ft. Ppc BOND COPIES: Large Format. ______
Digital Printing; 20# White Bond. Per sq. ft.
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.11 1 sq. ft. HARD COPY COPIES: Large Format; ______
Digital Printing; 20# White Bond. Per sq. ft.
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.12 1 page BLACK & WHITE COPIES: ______
8.5” x 11”; 20# white bond; one side only. Per page
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.13 1 page BLACK & WHITE COPIES: ______
8.5” x 11”; 20# white bond; two-sided. Per page
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.14 1 page BLACK & WHITE COPIES: ______
11” x 17”; 20# white bond; one side only. Per page
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.15 1 page BLACK & WHITE COPIES: ______
11” x 17”; 20# white bond; two-sided. Per page
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.16 1 sheet OCE LARGE FORMAT COPYING: ______
18” x 24”. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.17 1 sheet OCE LARGE FORMAT COPYING: ______
24” x 36”. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.18 1 sheet OCE LARGE FORMAT COPYING: ______
30” x 42”. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
Item Unit
No. Qty. Description Price
2.19 1 sheet MYLAR COPY PRICING: ______
18” x 24”. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.20 1 sheet MYLAR COPY PRICING: ______
24” x 36”. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.21 1 sheet MYLAR COPY PRICING: ______
30” x 42”. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.22 1 set BLACK EDGE BINDING: ______
Per set
Maximum Pages per Set: ______
2.23 1 set STAPLING: ______
Per set
Maximum Pages per Set: ______
2.24 1 each CLEAR COVERS: 8.5 x 11 ______
Per each
Maximum Pages per Cover: ______
2.25 1 each CLEAR COVERS: 11 x 17 ______
Per each
Maximum Pages per Cover: ______
2.26 1 each PUNCH/BIND: Comb ______
Per each
Maximum Pages per Set: ______
2.27 1 each PUNCH/BIND: Coil ______
Per each
Maximum Pages per Set: ______
2.28 1 each PICK UP AND DELIVERY: ______
This will be one charge (if applicable) Per each
2.29 1 sheet OCE LARGE FORMAT SCANNING: ______
18” x 24”; Black & White Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
Item Unit
No. Qty. Description Price
2.30 1 sheet OCE LARGE FORMAT SCANNING: ______
18” x 24”; Color Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.31 1 sheet OCE LARGE FORMAT SCANNING: ______
24” x 36”; Black and White. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.32 1 sheet OCE LARGE FORMAT SCANNING: ______
24” x 36”; Color. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.33 1 sheet OCE LARGE FORMAT SCANNING: ______
30” x 42”; Black and White. Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.34 1 sheet OCE LARGE FORMAT SCANNING: ______
30” x 42”; Color . Per sheet
Quantity Price Break: # of Sheets ______$ per Sheet ______
2.35 1 each CD: Cost of burning information onto a CD. ______
Per each
Quantity Price Break: # of CD’s ______$ per CD ______
2.36 1 each BOOK ASSEMBLY: in 1” 3-ring ______
binder; unit cost must include price Per each
of the 1” 3-ring binder.
2.37 1 each BOOK ASSEMBLY: in 1-1/2” 3-ring ______
binder; unit cost must include price Per each
of the 1-1/2” 3-ring binder.
2.38 1 each BOOK ASSEMBLY: in 2” 3-ring ______
binder; unit cost must include price Per each
of the 2” 3-ring binder.
2.39 1 each BOOK ASSEMBLY: in 3” 3-ring ______
binder; unit cost must include price Per each
of the 3” 3-ring binder.
2.40 1 each BOOK ASSEMBLY: in 4” 3-ring ______
binder; unit cost must include price Per each
of the 4” 3-ring binder.
Item Unit
No. Qty. Description Price
2.41 1 each BOUND TAB DIVIDERS ______
Per each
2.42 1 each 3-RING BINDER TAB DIVIDERS: ______
Per each
2.43 1 each FOAM CORE MOUNTING OF ______
PRESENTATION MATERIALS: Per each
Size: 11 x 17
2.44 1 each FOAM CORE MOUNTING OF ______
PRESENTATION MATERIALS: Per each
Size: 24 x 36
2.45 1 each FOAM CORE MOUNTING OF ______
PRESENTATION MATERIALS: Per each
Size: 30 x 42
2.46 1 each FOAM CORE: Size: 11 x 17 ______
Per each
2.47 1 each FOAM CORE: Size: 24 x 36 ______
Per each
2.48 1 each FOAM CORE: Size: 30 x 42 ______
Per each
2.49 Additional Requirement
2.49.1 Time of delivery may be considered in the making of an award. Specify GUARANTEED delivery time after receipt of order in the space provided on page one.
3. ADDITIONAL REQUIREMENTS
3.1 Bids shall be submitted on this form to be considered.
3.2 Bidders are especially cautioned to recheck bid prices for errors prior to submitting bid as changes in bid prices after opening date and hour of bid due to an error shall not be permitted or accepted. Bidder shall be required to furnish equipment at price or prices bid on or be penalized by being removed from bidder’s list for a period of one year.
3.3 For the purpose of uniformity, award shall be made on an “all or none” basis.
3.4 For purposes of addressing questions concerning this solicitation, the sole contact shall be the Purchasing Division’s designee. Upon issuance of this solicitation, employees and representatives of the agencies identified herein shall not answer questions or otherwise discuss the contents of this request with any prospective vendors or their representatives. Failure to observe this restriction may result in disqualification of any bid. This restriction does not preclude discussions between affected parties for the purpose of conducting business unrelated to this procurement.
4. PAYMENT
4.1 Prices offered in bids are an irrevocable offer for the term of the Notice of Award (NOA) / contract and any NOA/contract extensions unless otherwise specified on Attachment A.
4.2 The State generally pays within 30-45 days upon receipt of invoice and the using agency’s approval. Per the State’s policy and procedures, payments are not made prior to receipt of goods. Pursuant to NRS 227.185 and NRS 333.450, the State shall pay claims for supplies, materials, equipment and services purchased under the provisions of this ITB electronically, unless determined by the State Controller that the electronic payment would cause the payee to suffer undue hardship or extreme inconvenience.
Vendor’s Payment Terms:4.3 Prompt payment discount periods equal to (or greater than) 30 calendar days shall receive consideration and bid pricing shall be reduced (for evaluation purposes only) by the amount of that discount(s).
Vendor’s Prompt Payment Discount Offered:4.4 Vendor’s prices contained in this bid are subject to acceptance within ______calendar days.
4.5 The price quoted is for the specified delivery, and, unless otherwise specified in the NOA/Contract, is Free on Board (FOB) Destination (freight included) to the delivery address. FOB requires the seller to, at its own expense and risk, transport the goods to the destination and there tender delivery of them in the manner provided in NRS 104.2503. (Refer to NRS 104.2319(1) (b); Uniform Commercial Code (UCC 2-319(1). Unless otherwise specified in the NOA/Contract, the price does not include applicable federal or State sales, use, excise, processing or any similar taxes, or duty charges, which shall be paid by the State, or in lieu thereof, the State shall provide the Vendor with a tax exemption certificate acceptable to the applicable taxing authority. Unless otherwise specified in the NOA/Contract, payment shall be made in accordance with Nevada law to the Vendor.
4.6 The State requests Manufacturer’s Suggested Retail Prices (MSRP) in effect at the time of bid submittal for internal statistical purposes.
4.7 Purchasing Card Acceptance
In an effort to streamline the purchasing and payment process, the State is encouraging agencies to use the state contracted purchasing card to facilitate small dollar purchases. While at the present time it is not mandatory that contractors accept credit card purchases; contractors are encouraged to consider this alternate payment process. The current card available for State agency use is a MasterCard product.
Purchasing (Credit) Cards Accepted: / Yes / NoPayment discount for transactions involving card use: / % Discount
4.8 Delivery
Delivery shall be completed within ______calendar days after receipt of purchase order.
5. BID SUBMITTAL INSTRUCTIONS
5.1 Bids shall be received at the address referenced below per Section 5.5, ITB Timeline. Bids that do not arrive by bid opening time and date shall not be accepted. Vendors may submit their bid any time prior to the above stated deadline.