Longboard Club Constitution

Article I. Name

The name of this organizing is Longboard Club

Article II. Purpose and Goals

Section 1

The purpose of this organization is to enjoy the activity of Longboarding with students, staff, and community members. It is a very relaxed and social atmosphere with the point to do something you enjoy while meeting new people.

Section 2

TheLongboard Club abides by and supports established Iowa State University policies, State and Federal Laws and follows local ordinances and regulations.

Section 3

The Longboard Club agrees to annual President, Treasurer, and Advisor training.

Article III. Membership

Membership is open to all registered students and staff at Iowa State University, as well as community members in the Ames area. Non-registered students, including the faculty advisor may not vote for officers. The Longboard Club does not discriminate on the basis of race, ethnicity, sex, pregnancy, color, religion, national origin, physical or mental disability, age, marital status, sexual orientation, gender identity, genetic information or status as a U.S. Veteran. Members are not required to pay dues. In the event that members are asked for money they are not required to pay but are not allowed to participate in said activity under normal circumstances without paying. Members are encouraged to come to two socials with the Longboard Club each semester but are not required to do so. Members will be revoked by ½ vote of officers plus ¾ vote from the general membership if actions are deemed inappropriate by the membership such as not obeying club protocols or disobeying constitution requirements. All club members are required to sign the waiver in order to participate in club activity.

Article IV. Risk Management

The role of Risk Management Officer will be handled by the President.

Risk Management duties include but are not limited to:

  • Recommend risk management policies or procedures to the Longboard Club
  • Ensure that Risk Management procedures are implemented at all of the Longboard Club Events
  • President is in charge of submitting documentation to ISU’s Risk Management Office and ensuring that proper waivers and background checks are on file with Risk Management for events (if applicable).
  • If Longboarding outside, it will be done during the time of day with complete visibility and safe weather conditions.

Article V. Officers

The officers of this organization must meet the following requirements:

  1. Have a minimum grade point ratio (GPA) of 2.2 and meet that minimum GPA in the semester immediately prior to the election/appointment, the semester of election/appointment and semesters during the term of office. In order for this provision to be met, at least six hours (half-time credits) must have been taken for the semester under consideration.
  2. Be in good standing with the university and enrolled: at least half time (six or more credit hours), if an undergraduate student (unless fewer credits are required to graduate in the spring and fall semesters) during the term of office, and at least half time (four or more credits), if a graduate level student (unless fewer credits are required in the final stages of their degree.
  3. Be ineligible to hold an office should the student fail to maintain the requirements as prescribed in (a) and (b).

Election of Office

Election of officers will require a simple majority vote from the general membership. If a candidate fails to receive a majority of votes, a runoff election will be held within the top two candidates that received the most votes. Elections will be held at the end of the spring semester. The method of election will be a hand vote.

Selection of Advisor

The President will offer two or three choices of possible advisers. The organization advisor shall then be selected by a simple majority vote of the Executive Committee. The advisor shall hold office for the duration of his/her tenure at Iowa State University or until he/she is asked to be removed. If the advisor resigns, term is up, or is removed, elections will be held within the next 10 days for the new advisor to be selected. The new advisor will be selected in the same condition as the old, by majority vote of the Executive Committee.

Term of Office

The term of office will be one full year beginning at the end of spring semester. All officers shall comprise the Executive Committee of the organization. The Executive Committee shall meet in addition to regular organization meetings. The Executive Committee shall appoint such committees that are needed to carry out organization goals.

Officer Duties

  1. President
  • Preside over all meetings
  • Organize and maintain club socials
  • Represent organization on campus
  • Ensure the organization is operating in conformity with the standards set forth by Iowa State University and Student Activities Center
  • Maintain communication with organization adviser
  • Risk Management

2. Vice President

  • Preside over meetings in the absence of the President
  • Coordinate organization promotion and publicity of events
  • Communicate between the executive committee and the other members
  • Keep the social media clean and up to date
  • Event Planer
  • Plan events for the club with the help of president
  • Organize fundraisers and volunteer events
  • Reserve space for events

4. Treasurer

  • Maintain accurate record of organization transactions
  • Collect dues if required
  • Cosign organization checks along with the Adviser
  • Solicits additional funding if needed from the Student Government
  • Association in conjunction with the President
  • Treasurer must give financial report to the President when asked at any given time
  • Communicate with Event planner and President to budget for events

5. Media Chair

  • Take pictures at every event
  • Film and edit promo videos
  • Promote the club
  • Improve our reputation

6.Sponcorship Chair

  • Primary contact for companies and the club
  • Keep record of all items we have been given
  • Work with President to distribute items given to us

7. Adviser

  • Maintain communication and meet with officer(s) regularly
  • Awareness and approval of financial expenditures
  • Ensure that the organization is operating in conformity with the standards set forth by Iowa State University and Student Activities Center

Officer/ Adviser Removal

Officers may be removed from office by ½ vote of the other officers and ¾ of the general membership if actions are deemed inappropriate by the membership. Inappropriate actions of include the failure to abide the duties listed to the specific chair of the officer. The officer is permitted to speak before the Executive Committee and the general membership about the charges made concerning his/her performance. The officer is not permitted to participate in the deliberation of the Executive Committee regarding the charges. Should an officer be removed, a new officer shall be elected immediately following the procedures outlined in the Election of the Office section.

Article VI. Finances

All monies belonging to this organization shall be deposited and disbursed through a bank account established for this organization at the Campus Organizations Accounting Office and/or approved institution/office (must receive authorization via Campus Organizations Accounting Office). All funds must be deposited within 24 hours after collection. The Adviser to this organization must approve and sign each expenditure before payment.

Dues

The organization may establish reasonable dues that must be paid by all members. The amount of the dues will be determined in the beginning of the academic year by the Executive Committee and presented to the general membership for a ¾ vote. The maximum amount which may be charger for dues is to be $10.00 per semester. Dues must be paid by the 7th week of the semester. The treasurer shall maintain all financial records and shall countersign with the president for all organization transactions.

Expenditures

The Executive Committee will approve all expenditures prior to a transaction. All transactions must be accompanied by a receipt presented to the treasurer.

Dissolution

Should the organization be dissolved the unused funds shall be handled in the following way. Unused funds allocated by the Student Government shall be returned to SG. All other unused funds shall be forfeited to the University.

Article VII. Amendments & Ratification

Amendments

Amendments to this constitution must be submitted in writing at a regular meeting of the organization. Said amendment(s) will be voted on at a subsequent meeting. In order to adopt the amendment, a vote of ⅔ of the general membership is necessary. Amended constitution will be submitted within 10 days to Student Activities Center for approval.

Ratification

This constitution shall become effective upon approval by a ¾ vote of the membership. Ratified constitutions must be submitted to Student Activities Center within 10 days for approval.