MINUTES
FINANCE BOARD
State St Room
April 25, 2011
University Center
4:00 p.m.
CALL TO ORDER
The meeting was called to order at 4:06pm
ROLL CALL
Present: Tyler Smith
Marcus Rochellle
James Hawkins (late)
Katie Lieberknecht
Onyi Apakama
Safa Lele
Breyanna Carter
April Gubatina
Raul Martinez
Chloe Stryker
Yeni Nguyen
Alex Onodera
Lucy Nguyen
Beatrice
Shae
Absent:Ahmed Naguib
Jason Lopez
Javier Martinez
Advisor:Cindy Lopez, Jose Raygoza
ACCEPTANCE OF PROXIES AND EXCUSED ABSENSES
Shae has class from 4-5pm.
Onyi needs to be excused from 8pm onward.
Wariss Abedi is proxy for Ahmed.
Jack Gaylord is proxy for Jason.
Kadeem is proxy for Beatriz. – Motion to suspend orders of day by Marcus; second by Wariss to have Jonathan proxy and reinstate orders of the day
James will be a little late.
MC motion to accept the proxies and excused absences. (Yeni) (Marcus)
MCC passed by consent. Acceptance of proxies and excused absences.
ANNOUNCEMENTS
24 SB Investment Assoc. – allocations.
3. EAB – action item – trying to get approval for funding they have.
25 SRB gov. board to new business.
13. Global medical brigade supposed to be in agenda and being squeezed in for new business.
ADVISOR'S REPORT
Cindy – all AS lock in’s reaffirmed.
Jose - Per legal code all unused money goes back to unallocated – as of today $27,396.17 total left in unallocated.
ACCEPTANCE OF AGENDA
MC motion by Marcus to accept the amended agenda.; Second by Lucy
MCC passed by consent. Acceptance of the agenda.
ACCEPTANCE OF MINUTES AND CORRECTIONS
Marcus accepts last weeks; Tyler second – passed with consent
OLD BUSINESS
1. IOT for reallocation
allocated $3,920 for Campbell + $50 for advertising – tried to work into budget videographer, which was funded by FB last yr. – lowered Campbell to $3,685 and was wondering if they could use leftovers $ for videographer
Alex: so would people be selling them? Would other IOT ppl only have access?
Speaker: everyone can buy one
Katie: how much is videographer in total
Speaker: abt 250 in total
2. CALPIRG changing date
NEW BUSINESS
1.Mujeres Sin Limites
Marcus motion to table indefinitely; second by Onyi – passes with consent
2.Simga Chi Omega
Motion to table indefinitely by Raul; second by Lucy – passes with consent
3.ECCES Parent Council
Motion to table to end of new business by Raul; second by Tyler – passes with consent
4.Sigma Kappa Chi
Philanthropy wk focusing in hmn sex trafficking – May 16th-19th tabling at arbor and UCEN – hosting events fundraiser donating $ to purple rose campaign – info night on what hmn trafficking is – movie sin city diaries - $3640 total
Raul – are you just requesting money for shirts
Speakers – probably just a typo; requesting $ for everything
Katie: are t-shirts being sold?
Speaker: just giving out
Katie: who are the donors? Are you paying for the movie rights?
Speaker: Purple Rose campaign – certain venues require you to have one – depends on the place – were able to do it last yr. w/o rights
Alex: how many ppl in org.
Speaker: 26 active members
Alex: did you get shirts last yr.
Speaker: yes about same amt.
Onyi: speakers fee for both?
Speaker: yes
Kadeem: Expected attendance for film screening?
Speaker: abt. 30
5.Active Minds
Mental Health interns collaborating wed. May 11th – photo booth contribution
Onyi: rented or bought
Speaker: rented
Marcus: is there a reason to go this route
Speaker: what the group decided on and seemed more fun to give to ppl
Tyler: how many pics can be taken
Speaker: unlimited use
Katie: will this be running all day
Speaker: from 11-4
6.BPRO
Budget change handed out – May 5th women’s appreciation day – total $3800 – would RSVP – venue’s a surprise – right now at Hillel – night of poetry, dinner, entertainment – change in catering to $3300 – would want to use one-time exception but up to discretion of the board
Alex: besides FB how are you advertising
Speaker: using FB and handing out personal invites
Alex: how many ppl does the catering serve
Speaker: 150-200
Alex: in the past have you had that many ppl
Speaker: yes but trying to keep numbers under control
Katie: where are you getting the catering?
Speaker: Belazzio
7.Lambda Sigma Gamma Sorority, Inc.
Motion by Raul to table indefinitely; Second by Safa – passes with consent
8.Engineers without Borders
This weekend having a bioscope wksp – bldg a stove and have speaker – mentor for Korean team project – new perspective on reducing carbon emission – goals: to build 2 stoves and cook on it – 2nd day edu. Wksp talking abt cultural and social aspects
Marcus: how long is the speaker going to be in town
Speaker: will be here for 2 full days
Marcus: is he a UC professor
Speaker: no, indep. Contractor
Alex: how are you advertising
Speaker: FB + flyers
Yeni: have you done this before
Speaker: first time but passionate abt project
Yeni: where is it taking place
Speaker: someone’s ranch house in Goleta – university wouldn’t let them use facilities
Yeni: how big is the facility
Speaker: outdoor camp style with a lot of land
Yeni: it might require a one-time exception since it’s funded off campus – would you be willing to use that
Speaker: would want that
Yeni: how are you getting students to the event
Speaker: getting a carpool system and possibly van to help ppl get there
Lucy: how many expected
Speaker: around 30-40
Yeni: speaker going to demonstrate the project
Speaker: will help on the bldg. process and the science behind stove – constr. Plus implications
Yeni: $2000 – negotiated or asking price?
Speaker: asking price
Yeni: is there any way to negotiate the fee
Speaker: possibly. We can call him tonight and will have a mtg. later to discuss
Yeni: is it possible for you as students to do it yourselves and teach audience to do it
Speaker: wants a more participatory process and work with students to build it – want to use more natural mats. And experience how to build these and reduce carbon emissions
9.Poetry/Poetics Hub
Motion by Breyanna to table until the end of new business; second by Wariss – passes with consent
10.M.U.J.E.R.
May 6th having annual conference to help women learn how to get into college
James: transportation and shirts? Food?
Speaker: asking for all 3
11.La Escuelita
May 14th student parent conference – learn abt. Getting into college plus tools – student life – FA wksp – all day event from 9-3pm – involve parents and students and mostly fm low income – expecting abt 100 ppl – provide a day-care and activities – keynote speaker professor Rios and Financial Advisors – most expensive is catering
12.American Indian Mentor Association
Only need $500 as opposed to $2000 asked – only need remaining $ for food – in conjunction with SLO for native pops – honoring grads fm amer. Indians minor – has list of donors
Raul: is this only for grads:
Speaker: undergrads, grad, minor
Matie: is CaLPOLY putting something in
Speaker: yes a lot
13. Global Medical Brigade
funded for global health awareness wk. – asking for medical brigade to Honduras June 13th-16th – donated medical supplies from Direct relief international – asking for $3010 total – showed how much volunteers put in – fundraising for medication and chose essential medication – multivitamins, heart and diabetes meds. – also fundraising for whole yr. and have other funding sources avail. – restaurant sponsors fundraiser – impact UCSB – memorable experience – giving UCSB high rep. among global medical brigade – trying to spread awareness and ways to get involved during awareness wk.
Onyi: how many students are going
Speaker: 44 students and 20 or so professionals and possibly families
Alex: how much were you given last year
Speaker: $6000 from AS
14.DJ Club
Publicize as much as possible for a new group - $50 for advertising, tabling, FB - $343.76 total – bbq for outreach – ppl interested in learning DJ techniques, lighting, etc. – trying to host bi-monthly DJ wksps. – Food for $293.76 plus $50
15.WORD
5th yr. – collective of spoken word, documentary, to talk abt. Higher edu. Issues for women of color and queer of color – May 13th and 14th – about 300 ppl coming to watch the show and always sell out venue - $150 for posters – programs $400 - Total $550
Alex: where are you getting funding for food and kitchen
Speaker: done outside fundraising and gotten money from other organizations
Alex: normally don’t fund programs
Speaker: switch line items $0 for programs and $400 for food
Katie: where are you getting your food?
Speaker: keeping it simple; wraps; snacks, etc.
16.Pilipino Graduation
cultural night after-party – happen every yr. – at the hub Sat. May 7th for over 100 student members – congratulate them for hard work on PCN production – need $ for venue, CSOs – open to everyone on UCSB campus
Lucy: have you tried getting funding from anywhere else? – suggested After Dark – have you negotiated with the DJ
Speaker: only tried FB – will try to negotiate
Safa: how many ppl are you expecting? Are you advertising
Speaker: abt 100ppl plus their friends – and waiting on $ for advertising and tabling with PCN and FB
Apex: is this an open event?
Speaker: yes
17.Peer Education Program
speak up vs hate wk – solidarity rally – having music, white boards to discuss hate issues – student panel on whether hate exists at UCSB – safe spaces for queer folk – doing program with DSP interns – Wed. self-defense wksp. – intro to hate crimes and hate incidents and how you can help – asking for $3945.25 - $3545,25 for t-shirts – refreshments fm Costco and each night have pizza – trying to get sandwich boards from Home depot for advertising – misc. $50 for buttons
Alex: how much was food
Speaker: $300 all fm Costco
Alex: what do the shirt look like
Speaker: slogan “hate is the epidemic, love is the cure” on t-shirt and haven’t gotten it finalized and would add AS if they funded it – from IV print
Katie: have you already ordered your shirts
Speaker: no
18.UCSB Sociology Association
program open to everyone of all majors – friends of our community homeless banquet – at St. Marks’ Church – went to Costco and made budget off that – May 27th – pasta, fruit, veggies, cake
Katie: how many do you expect to attend
Speaker: about 15 volunteers and however many homeless indivs. want to come
19.Students for Justice in Palestine
palistinan awareness wk – May 11 and 12 – education on struggle and what’s going on in west bak and gaza strip – have edu campaign – handing out flyers, pamphlets in arbor
Onyi: are you going to rent canopies
Speaker: renting
Onyi: wat are you doing with boards when you’re done
Speaker: only need 2 instead of 5 and will recycle tham after
20.Students Teaching Alcohol and Other Drug Responsibility
safe drive – May 25th – tabling on lot 22 fm 11-3pm with other orgs. – liquid lab in embarcadero showing students who are of age drink and a CHP officer give a DUI test – asking for tables and chairs fm UCSB rentals – making audience interactive with the clickers and help reflect on their choices and friends choices – possible drunk tank – rep fm MADD – STAR keychains and bracelets and keeping it inclusive and using local vendors- buying food fm a CO-op – food for liquid lab – and fill up rm (abt 250) – create thank you letters for personal touch
Alex: for keychains and bracelts how much and how many
Speaker: keychins abt 100 nad bracelets abt 125
Alex: dunk tank?
Speaker: charging to throw balls and previous org. made abt $450
21.Beta Theta Pi
May 14th beta softball – updated budget passed around - $150 more for insurance – only IFC and CPT signed up but going to res halls to get participationg – attending abt 200 ppl and abt 100-200 viewing – want to get food paid for and get ppl to come out – on campus – goal is to raise abt $1k to $2k – T-shirts submitted to custom ink and has AS logo – going to CAB for funding but trying to get as much as possible –– all equipment rented getting it fm school or play it again sports - offering student to purchase t-shirts and give some away for free – total funding from AS orgs for $6250 – entrance fee $350
Katie: philthropy match – anything over 5k have to match
Speaker: what you all would be donating trying to match with entrance fees for teams
Onyi: what did you forget to add to orig. budget?
Speaker: $150 for insurance
Alex: what’s the total
Speaker: $6170
Alex: is it realistic to expect that much $ from CAB and Fb?
Speaker: would try to request less funding for t-shirts and ultimate goal to match fundraise
April: how much is Beta putting into event
Speaker: can’t put in any $ b/c they’re a non-profit
Marcus: you would need to match to the charity of choice
Speaker: we understand
Marcus: who’s getting the tshirt
Speaker: the players and may have ppl be able to buy shirts
April: how many ppl for team
Speaker: 20 ppl per team – only 10 ppl on the field at a time
Onyi: how many shirts
Speaker: depends on how many ppl sign up and abt 65-70 coaches shirts
Waris: is there a cap to the number of teams that can join
Speaker: no, as many as possible
22.Persian Student Group
Construct a mini-museum for middle eastern cultural awareness wk and hmn rights wk. – little edu on what’s going on in middle east and most students are disconnected – inspired fm SJT? Tent – in tent, life-size pics of ppl protesting and youtube vid of ppl protesting over the years – create an interactive, visual experience – trying to make a long-term project and allow future orgs. To use
Safa: what’s Scrim?
Speaker: want to mount the projector, but can have projector outside and would project the image toward you – it’s a piece of cloth that’s transparent and can have projected back
Katie: intending on keeping scrim?
Speaker: yes
Alex: where are you planning on storing this
Speaker: EOP taking care of storage
April: clarify digital fabric printing
Speaker: cloth will have print on it
23.Human Rights Board
Motion to table until they come in by Alex; Second by Safa – passes with Consent
24. SB Investment Committee – place where no interest is changed – banking more concerned abt. Their customers and wanted to bring in speaker on Islamic Finance – trying to get food $ - $200 total
James: did we already fund this?
Speaker: funded in some respects, but not in this respect
Alex: was food on the orig. budget
Speaker: not I don’t think so – will be mostly refreshments
Katie: already asked for $445 for food and would need one-time exception
Speaker: Adjust $200 to $55 for food and not use one-time exception
25. SRB Governance Board – finals wk coffee hours and normally splits with SRB - $500 for food and coffee for spring quarter finals
Onyi: did we fund them last quarter?
Katie: no we didn’t fund them all year
Speaker: was able to cover costs on their own with extra money – thought they had extra money and they didn’t
Motion to suspend orders of the day by Marcus to go to action items and then reinstate orders of the day; second by Raul – passes with consent
Motion by Raul for a 7.5 minute break; second by Marcus – passes with consent
Call mtg. back to order at 6:03pm
Motion by Yeni to table ECCES, poetry/poetics club, and HRB to end of allocations; second by Lucy – passes with consent.
ALLOCATIONS
From Old Business
1. ITO – motion by kadeem to reallocate for videographer; second by Onyi – objection to consent – Yeni retracts call to question – motion to unfriendly amend and not reallocate – objection to consent – motion to not reallocate 11-3-1 – objection to consent – all those in favor of not allocating 10-3-2 – ITO not reallocated funds – old business
Raul motions to take back $235 from Campbell hall ITO allocation and put back in total unallocated; second by Safa – passes with consent
2. CALPIRG – date change to May 6th – dates on checks do not match advertising for event – orig. date unknown
Onyi – do date changes matter?
Speaker: just asking for approval – keeping transparency
Raul motion to make date change ok; second by Wariss – passes with consent
From New Business
4. Sigma Kappa Chi
Motion to fund $2440 total by Alex – fully fund speaker at $1000; food $200, half of t-shirts $1200, flyers at $40; second by Marcus – passes with consent
5. Active minds
Motion by Lucy to fully fund photobooth at $1049; second by Alex – objection to consent by Raul – motion passes 7-6-4 – fully funded $1049
Motion by James to reopen Active minds allocation, second by Marcus – passes with consent – back in discussion