THE KENYA POWER COMPANY LIMITED

MINUTES OF THE PRE-BID MEETING FOR PRE-QUALIFICATION OF CONTRACTORS FOR THE UNDERLISTED TENDERS HELD AT STIMA PLAZA AUDITORIUM ON 23RD AUGUST, 20132013, AT 8.30 AM.

i.)BUILDING & CIVIL ENGINEERING CONTRACTORS-CENTRAL OFFICE –KPLC/5DA/PT/01/13-14.

ii.)OFFICE FURNITURE & EQUIPMENT SUPPLIERS-CENTRAL OFFICE-KPLC/5DB/PT/01/13-14

iii.)AIR CONDITIONING AND REFREGERATION CONTRACTORS-KPLC/5DA/PT/03/13-14

iv.)CCTV,ACCESS CONTROL,ALARMS,FIRE FIGHTING EQUIPMENTS AND OTHER ELECTRONICS SECURITY SYSTEMS CONTRACTORS-CENTRAL OFFICE-KPLC/5DA/PT/02/13-14

v.)SIGNAGE CONTRACTORS-CENTRAL OFFICE-KPLC/5DA/PT/04/13-14.

IN ATTENDANCE:-

Horizon Ltd /
Makwata Contractors Co. ltd / 0728-403117
Maridadi Building Contractors Ltd /
Sayasah Solutions ltd /
Jacholla Properties ltd / Box 55970 Nairobi
Oracon Construction & Eng. Co.ltd /
Mabusi General Contructors /
Paragon Signs & Advertising Ltd / info@ paragonsignssad.com-0737-127641
Namusa Investments /
George Ngira /
Oversight Communication Ltd /
Ibrand limited /
Big Inch Enterprises /
Oceanic Construction Ltd /
Yardstick Services /
16 / Infinity Security Appliances Ltd / info@infinity securityapp.com 0722-814406
17 / Mugusa Construction Co (K) Ltd / -0721-362248
Mabusi General Contructors /
Paragon Signs & Advertising Ltd / info@ paragonsignssad.com-0737-127641
Multi Links Limited / ;
Veritech Ltd / ; 0724-510353
Hot Point Appliances ltd / ; 0722-402675
Namisa Investments /
Pakuki investments ltd /
Oceanic Construction Ltd /
Rileyfalcon security ltd /
Double-net Technologies Ltd /
Bans Construction Co. (K) ltd /
Iconet Solutions ltd / -0704324468, 0721705985
Euphence Ltd /
Mullard fire protection Ltd /
Nine one one group ltd /
Forecast Electronic Solutions Ltd /
Aggon software ltd /
Sentinel Alarms /
Salutec technologies /
David Muthangi /
ShupinderKalsi /
Servtel solutions ltd /
Glama Electrical & mechanical co.ltd /
Two way communications ltd /
Krin services ltd /
Southgate Properties /
Pergamon Group Ltd / /
Mechanical Eng. Plant /
Superservew Technologies Ltd /
Orad control solutions ltd / /liatb’orad.cc
Hatari security groups ltd /
Jo World Agencies Ltd /
Charles NdondaMwichiri / /0722-768640/0735-768640
Peter Kariuki Air Techniques / ; 0720-352214
Marvin Kariuki-Eco Solar Options / 0737-590103
The Perple Ltd /
Raerex E.A Ltd /
Pontaic Enterprises /
Geff Refrigeration Ltd /
Salmotech Electronics Ltd /
Mechanical Engineering Plant /
Casca Traders Ltd /
Lwako holdings ltd / 0722357891
Sijievence international (k) ltd / 0724767267
Valade Ltd /
Rikon Investment /
Precast Products E-construction / -0726610516
Savoy Contractors /
Mecada contractors ltd /
Excel construction ltd /
Palace consultants ltd /
Seplan Construction /
Toshe construction & engineering /
Sensei ltd /
Genext holdings ltd /
Ngaziconstruction /
George OduorOmondi-Nam builders /
Tratiz enterprises /
Coast logistics concepts /
China Wuyi C. ltd /
Mijuto Investments ltd /
Fatom building contractors /
Constech engineering /
High Level Eng.& Invest. Co. /
M.Ngamau /
Dinesh Construction /
Maestro Building & Construction /
Diaspora design build ltd /
Mustard seed co. ltd /
Ngatunyi /
Atcost structures /
Mareka enterprises /
Xophers Joinery B.Contractors /
Warren enterprises /
Horizon ltd /
Gathig enterprises /
Jeddy general contractors /
Marpheneng.& construction /
Siluma enterprises /
Andrew Griffins ltd /
Trabranent. ltd /
Asego construction co. /
Brignaent ltd / 0737 488132
Emray enterprises / 0722 615008
Waruhiu construction ltd / info@waruhiuconstruction
Mas Petroleum contractors /
Nam builders /
China Railway NO.5 Engineering Group co. ltd /

Leasco Constr. & Supplies /
Concept construction co. ltd /
106 / Eagle Style Electrical & con /
107 / Sim Building Contractors Ltd /
108 / KenvashaInvetments Ltd /
109 / Wigma Enterprises Co. Ltd /
110 / Penja Electrical Services Ltd /
111 / Tasmara Traders /
112 / Insta-Pumps Engineering Ltd /
113 / Pacific Edge Company Ltd /
114 / Big Inch Enterprises /
115 / S.N Kigera Empower Inst.Contractors /
116 / Daima Civil Eng Works Ltd /
117 / Flywheel Telcomms Ltd /
118 / Jomo & Company Enterprises / 0720543383
119 / Kigomo Builders Ltd / 0722610489
120 / Bukhungu General Merchants Ltd / 0722896494
121 / Three N I nternational Ltd / 0722512516
122 / Kaisa Construction Ltd / 0729592912
123 / Aroma Developers Ltd / 0714560601
124 / Jia Contractors Co. Ltd / 0710754070
125 / Amaq Investment /
126 / High Level Engeneering & Construction Ltd / 0722809126
127 / Risalla Enterprises Ltd /
129 / Blue Block Ltd / 0722417160
130 / Casa Del Sol Ltd / 0724552055
131 / Global Interjapan(k) Ltd /
132 / Mabisi Co. Construction /
133 / Prisconet Systems Ltd /
134 / Multi-Links Ltd / ,
135 / Many More Consultant services p.o box 826 nks /
136 / Tonna Stocks ltd / Tonnywambua 0720356925
137 / Atias Plumbers & Builders (K) Ltd /
138 / Jig Builders & Civil Engineering Contractors p.o box 51089-00100 nrb / or 0734666823
139 / Geometric Enterprises Ltd / 0720987388
140 / LongShore Building Co.Ltd / 0720813065
141 / Rotars Construction Ltd / 0721549463
142 / China Jiangxi International (K) Ltd / 107239800757
143 / Millyhill Works Ltd / 0722319859
144 / Radiant International Ltd / 0701657775
145 / Brownback Eng Sys Ltd / 0724324107
146 / Serenity Construction Ltd / 66882-00800 nrb 0721400489
147 / Mwas Enterprises Ltd / or 0721550726
148 / Kawanda Enterprises / 0720757695
149 / TausiEngSevices Ltd / 0721311064
150 / Cubango Enterprises E.A Ltd /
151 / Buildmart Solutions Ltd /
152 / Knight Fire Appliances Ltd /

AGENDA

Minute/ Agenda / DISCUSSION
Prelude / The meeting started at 8.35 am with opening comments by the chairman. The bidders were reminded that the meeting was meant to clarify the tender requirements and point out common mistakes made by bidders.
The Chairman introduced himself and the Kenya Power Team to the bidders and then followed by a cautious perusal of the tender document by the Building Technician.
It was reiterated that the meeting was meant to shed light on key issues surrounding the prequalification tenders for the five categories of goods and worksso as to avoid misconceptions in future.
It was also pointed out to the prospective bidders the importance of reading the tender document and understanding it well before bidding.
Mandatory requirements List (page 36) / The Prospective bidders were reminded to provide all the documents as required in the tender document.
The prospective bidders were further advised on the following issues:-
That for Limited Companies, bidders are to provide confirmation of Directorship and shareholding from the registrar of business names
All bidders must provide Valid Tax Compliance Certificates from KRA. If they are expired, they are supposed to renew. Bidders were reminded that Kenya Power shall check the authenticity of all submitted compliance certificates.
The bidders were reminded that the new rules want all suppliers to submit NHIF and NSSF Forms showing that they are complying with the government directive of remittance of their employee’s contributions.
The bidders were reminded that they must be currently registered with NCA (National Construction Authority)
All bidders were reminded to fill the declaration form and stamp it. The format should be as provided in the tender document.
All bidders must conform to the SHE (Safety Health & Environment) requirements as per the standard forms 10 & 11 on pages 35 and 36.
Attach recruitment document for your Technical staff ,attach their CV’s, Registration certification for Technical staff from relevant bodies,
Attach letter headed recommendation letters from previous clientswhich should be addressed to KPLC and NOTa completion letter or site completion forms.
Attach at least four relevant building equipment’s and or letters confirming that you are hiring the same as evidence.
Number of sets / It was clarified that the prospective bidders were to avail only one copy of tender document.
Others issues covered / The prospective bidders were further advised that :-
They download the tender document from KPLC Website- and that the same was free. (No payment).
Bidders to provide neat documents, wellbindedand leveled.
Bidders to attached relevant documents only.
Bidders to attach audited financial statements –the financial statements must be those that are reported within fifteen (15) calendar months of the date of the tender document;
for companies or firms that are registered or incorporated within the last one calendar year of the date of the tender Document,they must submit certified copies of bank statements covering a period of at least six months prior to the date of the tender document. The copies should be certified by the bank issuing the statements. The certification should be original.
The pass mark for all the five tenders is 70%.
All bidders were reminded to attach NCA receipts to their tender documents as prove that they registered
Questions raised / i.)Do you have a specific class for building and civilcontractors’tenderers? ANS.-No, we don’t unless the tender shall be over Kshs.20 million and for such cases, the tender will always be advertised in the newspapers.
ii.)Are we going to be refunded the monies now that you have said the document is free of charge? ANS. Yes. Write letter to Supply Chain Manager, Procurement, and attach all valid documentation.
iii.)Why is KPLC insisting on Registration with DOSH22? - KPLC would want to do business with reliable contractors
iv.)Is KPLC going to give an option to a contractor on which region to work? No, this time round you shall be expected to work anywhere within Kenya.
IMPORTANT POINTS TO NOTE
Tender Closing Date / The tender closing shall remain as is indicated in the tender document page 5 clauses 2.2.1 as Wednesday,4thSeptember, 2013 at 10.00am.
Stamp/Sign / It’s important to stamp or sign each and every page of your tender document before returning.
Signed:
For KPLC;
______
ChairmanSecretary
Mr. Dick Kwinga Mr. Reuben Rotich