DRAFT MINUTES
IHEEM ARCHITECTURE AND DESIGN OF THE BUILT ENVIRONMENT ADVISORY GROUP
29TH MAY 2013, 15.00
Conference Call
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Present:Steve Batson Manju Patel (Chair) Bill Martin Mark Simpson
Paul Mercer Liz Whelan
Gary Mortimer
In attendance:
Matthew Barker (Minute Taker)
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9. / APOLOGIES FOR ABSENCE
Daniel Doherty
CONFLICTS OF INTEREST
SB stated he was involved in creating a seamless integrated panel system that he declared interest on and was going to forward further information. SB also mentioned he is partners with the Health Facility Breathing System.
All others none
MATTERS ARISING
None
PERSONAL STATEMENTS
The following were requested by
MP (Chair) – Currently employed as Acute Sector-Service Planning Lead with NHS Grampian, areas of expertise include working on capital projects, new builds ranging from £5M to £800M Paddington Health Campus. Roles in these projects are as Health Planner, Project Manager or Project Director and expertise includes writing successful business cases and contract negotiations.
BM – Currently a Programme Director of one of the hub territories in the South West. Experience in public sector procurement from OJEU, through selection and delivery via capital funded or revenue funded type projects and hopes to provide experience and knowledge from which this group can benefit. This would cover single project type procurement, framework arrangements, and long term partnering arrangementse.g. hub. Contract types would be design and build, NEC and DBFM.
LW – Expertise in business case, writing and review of procurement construction in the public sector mainly local improvement finance trust, before leaving the Health Service. Now currently works in academic life by teaching Project Management to undergraduates and Planning Building for Health to post graduates.
GM – An Estates and Facilities Management Professional with a core background in Engineering Services. Has extensive experience of the strategic and operational leadership & management of large complex multi-site facilities, in rapidly changing and challenging environments. Current role is General Manager Facilities & Estates for NHS Grampian, an organisation which provides health care to a population of over half a million people across approx 8,000km2 in the North East corner of Scotland.
MS – An Operations Director for Sweett Group and has responsibility for all project and cost management, building surveying and specialist advisory services across the North of the UK. Regional lead for healthcare and a member of the national health sector forum within the group, together with being the national head of building surveying services. These roles and experience bring a strong pedigree of best practice principles from the industry in order to advise clients and estate professionals alike. Also a Chartered Surveyor (Building and Project Management) and a professional member of the Association for Project Management.
PM – Currently Director of Tangram Architects, healthcare specialist and formerly Director of Estates at Health Authority and Trust level. Member of the now defunct NHS Design Review Panel but continuing as Co-Chair of the Home Office Design Review Panel. Member of the RIBA Procurement Reform Group and peripatetic correspondent on procurement, design quality and guidance to Architects for Health, for which he was Secretary for 10 years. Also member of the RICS/NHS Expert Advisors Panel on primary and community property. Currently concluding the transfer of AEDET to DQI for Health, working with CIC, a commission supported by DH and NHS England.
SB – Director of Bowman Riley Healthcare and is a Healthcare Architect. Also a Director on 3diFM and are partners of the International Health Facilities Briefing System that is sued in 18 countries and are represented in the UK and Europe. Also have an interest, particularly in the UK of Health Bin and the forthcoming integration in 2016. Co-founder of the integrated Health Information Model and actively involved in Health BIM steering group that reports into Government BIM Committee and the UK/Europe partner for the international Health Facility Briefing System. Background in procurement (new build and refurbishment), acute primary and age care sectors. Finally have an interest in moderate construction projects in the Uk as well as in India and Africa.
WELCOME/INTRODUCTION
MP welcomed each member to the first meeting of this group and reported 2 of the 3 meetings held each year will be done via teleconferencing, with one face to face.
The Architecture and Design of the Built Environment Advisory Group is one of 12 Technical Platforms (as stated below). These platforms specialise in providing expert knowledge in their dedicated field and are pivotal to the existence of IHEEM. Hence, future work via this group will be on behalf of IHEEM.
Other Technical Platforms
· Andy Wavell – Chair of the International Technical Platform
· Alan Hambidge – Chair of the Health & Safety Advisory Group
· Dr Nick Hill – Chair of the Water Technical Platform
· Graham Marsh – Chair of the Resilience & Sustainability Advisory Group
· Mike Ralph – (MIR) Chair of the Medical Gas Technical Platform
· Mark Richards (MAR) – Chair of the Electrical Technical Platform
· Graham Stanton – Chair of the Decontamination Technical Platform
· Andrew Ward – Chair of the Technology Platform Committee
· Richard Knight – Chair of the Ventilation Technical Platform
· Ian Rowlan – Chair of Specialist Engineering Advisory Group
· Dave Easton – Medical Devices Advisory Group
MP reported each platform is at a different stage of development with this group ahead of most in terms of formation. MP also informed the platform that regarding the issue of liability, individuals must at present advise, until PI is formalised on behalf of groups/companies they belong to.
GROUP TERMS OF REFERENCE
The draft Terms of Reference were agreed subject to the discussed changes. MB agreed to circulate the revised ToR in addition to the minutes of the Technical Platform Committee meeting. LW and BM declared they are not yet IHEEM members, but at the Chair’s request are happy to become members with MB forwarding membership info. Until PI has been formalised, it was reported that all correspondence, at this stage, should go through the office in accordance with what was discussed at the TPC meeting. MP proposed that ADBEAG becomes a regular contributor to the Health Estates Journal with content stemming from ‘hot topics’. LW asked whether it is possible to accept student work, MP said that it would be acknowledged and discussed through this group and that content be sent to MB for discussion at the next meeting.
A discussion took place regarding the Healthcare Premises Cost Guidance Committee, it was agreed to avoid spreading the ADBEAG too thinly, this would be reviewed at a later date. MS to email details to MB who will distribute information with minutes
PROJECT DIRECTOR’S REGISTERED ORGANIZATION
MP reported this group aims to set up a register of accredited Project Directors on behalf of IHEEM. LW proposed the original Project Directors list from the Department of Health was very good but declares she has a vested interest working for the Planning Building for Health Course at Southbank University. MP reported after conducting market research, many would be interested in joining IHEEM with the added interest of getting on to a register. It was agreed a sub-group will debate this in more detail before the next meeting comprised of MP, PM, MR and LW. MB will investigate setting up a group email for this to occur. MP wants the register to be accredited the same way as Decontamination and Medical Gas Technical Platforms and will ask the Chairs to divulge a competency based check list which will be a starting point for the sub group.
IHEEM CONFERENCE AND THE ROLE OF ADBEAG
MP stated the aim is for members of each platform to be available in the same room to cross fertilize ideas and this is to be done through ‘hot topics’. It was agreed members would email MB topic ideas before the IHEEM conference in October.
It was acknowledged everybody present will be happy to attend a face to face meeting at the conference.
DATE OF NEXT MEETING
It was acknowledged LW is unavailable Monday so that date will try to be avoided.
8th October 2013 at the Conference and a teleconference in January/February
MP apologised for the late turnaround of the Minutes and ensured they will be reviewed within 10 working days in future.
...... Signature of Chair...... (Date Signed) / Action: MB
Action: MB
Action: MS
Action: MP, PM MR & LW
Action: MB
Action: All
Institute Healthcare Engineering and Estate Management – Board / Committee Name / 4
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