User Guide
BJA - Corti©6.2
Copyright Bertrand – Johnson Acoustics Inc. © 2008, software and manual
The information in this document applies to version 6.2 and is subject to change without notice.
d:\bja corti\bja corti user guide.doc
Document History
Version / Date / Author / Description1 / 2004-08-27 / Jacqueline Lespérance / Original version.
Contents
Welcome
Getting Started
Starting BJA - Corti©......
The application window......
Customizing a view......
Sorting the data in a view......
Choosing a language......
Converting an existing database to BJA - Corti© format......
Setting Up the BJA - Corti© Database
Introduction......
Tricks and tips......
Resizing a column in any view......
Modifying an item in any view......
Deleting an item in any view......
Adding a new item to a view......
Identifying the BJA - Corti© users......
Identifying the company or companies......
Defining the functions within a company......
Identifying the company departments......
Specifying the company demography......
Defining the company work schedules......
Identifying the medical units......
Identifying the medical technicians......
Defining medical examination categories......
Identifying the employees......
Specifying the employee's personal information......
Specifying the employee's work history......
Specifying audiometry-related information......
Setting up the communication links for the audiometers......
Identifying the audiometers......
Specifying the jurisdictions to be taken into account......
Defining criteria for establishing employee testing schedules......
Using BJA - Corti©
Introduction......
Measuring noise levels in the workplace......
Viewing which employees are scheduled to be tested......
Testing the employees......
Changing jurisdictions and the effect on audiograms......
No audiogram updates......
Update of all existing audiograms......
Generating reports and charts......
Viewing an employee's audiogram in report and graph format......
Generating a report for a group of employees......
Printing a summary report of a particular view......
Switching companies......
Maintenance Functions
Changing your password......
Switching to another user......
Backing up and restoring the BJA - Corti© data......
Backing up the data......
Restoring the data......
Importing or exporting data......
Exporting data......
Importing data......
BJA - Corti 1
Welcome
Welcome to BJA - Corti©, a sophisticated medical database system designed to help ensure the physical welfare of the employees within one or more companies.
With BJA - Corti©, you can:
Maintain a database of all employees within each company.
Maintain a record of the noise levels at various locations, to determine which locations could cause hearing impairment.
Schedule employee hearing tests.
Maintain a medical history of all employees, including the results of hearing tests.
Generate reports in chart and tabular format, in order to analyze individual or group behavior.
(BJA service)
Maintain a database of hearing protection devices currently available on the market.
Export information to another system.
Import information from another system.
With information about the noise level in different locations, you can specify that anyone working in these locations must wear a protective device. By analyzing a person's medical history, you can detect that the person has experienced some hearing loss or is showing signs of imminent hearing impairment. You can react by evaluating whether the worker is wearing his HPDs in an adequate manner.
The BJA-Corti© application has tremendous expansion capability. It currently maintains records of hearing tests. Other types of medical information can be added in the future; the possibilities are endless.
BJA - Corti 1
Getting Started
Starting BJA - Corti©
To start the BJA - Corti© application:
Click Start on the Windows taskbar.
Point to All Programs, then to BJA, then to CORTI©6.2, and then click BJA - Corti©.
The login screen appears.
Object / DescriptionUser name / The first time you use the application, the dialog shows a user name of "SYSTEM". You have to leave the user name as is.
Once the systems administrator has specified a list of authorized users with their respective privileges, the person logging on will enter his or her user name.
Password / The first time you use the application, you have to enter a password of "master".
Once the systems administrator has specified a list of authorized users with their respective privileges, the person logging on will enter his or her password.
Server / BJA - Corti© has a client-server architecture. This portion of the dialog is used to specify where the server resides.
On this computer / Click this option if the server resides on your own computer. The system automatically fills in your computer name.
On another computer / Click this option if the server resides on another computer within your local area network (LAN). A box will appear, in which you will enter the name of the other computer. A browse button will also appear, in case you need to look for the information.
Web / Click this option if the server resides on a computer within a wide area network (WAN). A box will appear, in which you will provide the Internet address of the remote computer.
Note:The user with "SYSTEM" and "master" has full administrative privileges. So, for security reasons, the first time you use the application, you should change the password for this user immediately after you log on (see "Identifying the BJA - Corti© users", page 10).
BJA - Corti© now goes through several steps during which it retrieves information from the database. If you are not a first-time user and have defined more than one company, you will be asked to choose a company at this point.
BJA - Corti© now starts up and displays:
The Companies screen, if you are a first-time user. You will use this screen to enter the name or names of the companies for which you want to enter or retrieve information.
OR
The Employees screen, if you are not a first-time user.
The application window
BJA - Corti© includes a large number of views, which it displays in a window that has the following structure:
A left pane, known as the Shortcut Bar, which contains a General tab and an Audiometry tab. Each of these tabs contains icons on which you can click to choose a view.
A right pane, known as the View pane, which displays the view you selected in the left pane.
The top of the View pane has a Search box and a Search by box. Together, these are referred to as the Search Bar. These boxes help accelerate the process of finding data in the current view. You either enter specific data in the Search box or choose a category in the Search by box.
The Status Bar located at the bottom of the screen, shows the current company and the current BJA - Corti© user.
The example below shows the Protectors view.
Customizing a view
You can have the toolbar, the shortcut bar, the status bar and the search bar appear or disappear, according to your liking.
To make the item disappear:
In the View menu, click on the desired item: Toolbars, Status Bar, Shortcut Bar or Search Bar.
To make the item reappear:
In the View menu, click on the item again.
Sorting the data in a view
You can sort any view by a specific column.
To sort the data by a specific column, in ascending order:
Click on the column header.
To sort the data by the same column, in descending order:
Click once more on the header.
Choosing a language
BJA - Corti© is a multilingual application. If you want to switch languages, proceed as follows:
In the Tools menu, point to Current User, and then click Change Language.
In the Set Language dialog, choose the desired language.
Close BJA - Corti© and start it up again, to make the language change go into effect.
Converting an existing database to BJA - Corti© format
If you have been using a previous BJA - Corti© application and now want to migrate to this new software, you need to convert the database to the new format before you can work with the application.
To do this:
In the Tools menu, click Convert Old Database.
Enter the location of the old Corti© DATA folder, and click OK.
BJA - Corti© performs the conversion operation and advises you of the result. It also generates a report indicating any errors it may have found.
Note:You can do this conversion only if the client and the server are on the same computer.
BJA - Corti 1
Setting Up the BJA - Corti© Database
Introduction
Before you can start entering information about test results for the staff within an organization, you have to enter general information such as the different geographic locations of your company offices, the departments within your organization, the names and addresses of all employees, and so on.
We strongly suggest that you enter the information in the order presented in this chapteras very often one piece of information depends on another. For example, you cannot specify what function a particular employee performs if you have not yet defined the functions that exist within the company.
The recommended order is the following:
Identify the BJA - Corti© application users.
Identify the company or companies for which you want to store data.
Define the company departments.
Define the functions within each company.
Specify the geographic locations of all the company offices, plants, subdivisions, or whatever entities apply.
Define the work schedules, such as the day shift, the night shift and the weekend shift.
Define the duration of work shifts, rotations and so on.
Identify the medical units that exist within the company, that is, units where employees undergo the various medical tests.
Identify the technicians who perform the medical tests and measure noise levels.
Define categories for the different types of medical examinations that can be performed.
Identify all the employees within the company, and specify all relevant information about them: the function they perform, the department in which they work, their work schedule, and so on.
Specify audiometry-related information:
Specify the properties of the communication links for the audiometers that will be connected to your computer.
Identify the various audiometers that will be used to test the employees.
Specify the jurisdictions under which the various company demographic entities fall. Quebec and Alberta may use different criteria in declaring a person deaf at high frequencies, for example.
Define periodicity criteria for employee testing. For example, you could specify that any employee who has been working in a noisy area for at least two years, has to undergo a particular hearing test every six months (determined by user and administrative policy).
Once you have entered all the general information, you can enter specific information into the database as the incidents occur, and examine the data. For example, if a particular employee has been tested, you will want to enter the test results into the database; or you may want to look at a chart of the hearing loss profile of all the employees in a particular department.
Tricks and tips
All procedures described in this document suggest using the various menus. However, here are a few shortcuts that can accelerate the process.
Resizing a column in any view
You can resize a column in any view, to the size of the largest entry in the column.
To do this:
Double-click on the border between the heading of the column you want to resize and that of the column to the right of it.
Modifying an item in any view
To open an item in the current view, and modify it:
Double-click on the item.
Deleting an item in any view
To delete an item in the current view:
Click on the item.
Press the Delete key on your keyboard.
Adding a new item to a view
To add an item to the current view:
Double-click anywhere in the view, other than on an existing item.
OR
Click anywhere in the view, other than on an existing item.
Press the Insert key on your keyboard.
Whichever approach you use, the appropriate dialog will be displayed so that you can add the new item.
Note:You cannot add items to the Periodicity or Protectors view.
Identifying the BJA - Corti© users
You must identify all the people who will use the BJA - Corti© application and assign specific privileges to each user. A user has been predefined for you, with the user name "SYSTEM" and the password "master". This user has full administrative privileges, so for security and confidentiality reasons, make sure to change the password if you are using BJA - Corti© for the first time.
To add a user:
In the left pane:
Click on the General tab.
Click on the Users icon.
The Users view appears.
In the File menu, point to New, and then click User.
The User dialog appears.
Object / DescriptionLast Name
First Name / Specify the user's first and last names. The names will automatically be converted to large caps, regardless of how you enter the information.
User Name / Specify the user name that the user will have to enter when he or she logs on to BJA - Corti©. The name will automatically be converted to large caps, regardless of how you enter the information.
Password / Specify the password that the user will have to enter when he or she logs on to BJA - Corti©. This information is case sensitive.
Language / Specifies the user's language preference. When this user logs on to BJA - Corti©, the application will automatically start in the language specified here.
Email / Specifies the user's email address.
Company / Specify the company for which the employee works. If you are working with the application for the first time and have, therefore, logged on as the systems administrator, the list will be empty since you have not yet defined any companies.
Note: After you have defined the users and the companies, you should come back to this dialog and modify the Company information for each user.
User Rights / This section is used to assign rights to the user.
Administrator
R & D
Industrial Technician
Medical Staff / If you click one of these categories, a group of predefined rights will be assigned to the person, unless you assign him or her specific rights. Note that if you do not choose a rights category, Industrial Technician will be selected by default.
Use specific rights / Put a checkmark in this box if you want to assign specific rights to the user. If you put a checkmark, the list of specific rights becomes available. When you click an item in the list, the list of Rights becomes available.
Rights / If you click on an item in the list of specific rights, this list becomes available. Put a checkmark next to the rights you want to assign to the user and inversely, remove checkmarks if you want to remove certain rights that would normally be given to a person belonging to that particular rights category.
In the dialog's File menu:
Click Save to save the information.
OR
Click Save and New to save the information and add a new user.
When you close the dialog, you will see the new user or users in the Users view, and there will be a checkmark in the Use Specific Rights column if you changed the user's default rights.
To modify the information for an existing user:
Click on the user in the Users view.
In the File menu, click Open Selected Item.
The User dialog appears, allowing you to modify the information.
Identifying the company or companies
Your organization may consist of a single company located in a single geographic location, in which case you will want to identify only one company. Or perhaps your organization is responsible for keeping medical records for several companies, in which case you will need to define each of those companies.
To add a company:
In the left pane:
Click on the General tab.
Click on the Companies icon.
The Companies view appears.
In the File menu, point to New, and then click Company.
The Company dialog appears.
Box / DescriptionName / Specify the company name.
# Employees / Specify the number of employees currently working for the company.
Address
City
Province
Country
Postal Code
Phone
Email / Enter all of this information, which is self-explanatory.
Note / 1)You can make any relevant comments in this box. In this example, we are advising people that the company will soon have 10 additional employees. This could have an impact on the way tests are conducted and it will, of course, mean that those employees will have to be added to the database.
2)Medical information for emergency treatment may be entered with written authorization of employee, such as:
- Diabetic
- Allergic to X product
- Etc.
In the dialog's File menu: