The Indianapolis Alumni Chapter

THE BYLAWS OF

THE INDIANAPOLIS ALUMNI CHAPTER

OF THE TAU BETA PI ASSOCIATION

BYLAW I

1.01NAME. The name of this organization shall be The Indianapolis Alumni Chapter of The Tau Beta Pi Association, hereinafter referred to in these Bylaws as the “Chapter.”

1.02PURPOSE. The purpose of the Chapter shall be:

a)to uphold the principles and ideals of The Tau Beta Pi Association, hereinafter referred to in these Bylaws as the “Association,”

b)to advance the causes of the engineering profession,

c)to provide opportunities for alumni of Tau Beta Pi to meet and discuss common interests,

d)to assist the Indiana collegiate chapters, particularly Indiana Zeta since it is located in Indianapolis, with their programs and the selection of suitable alumni and eminent engineers for election to membership in the Association, if possible. As other alumni chapters come into existence in Indiana, collegiate chapters closer to these chapters may wish to affiliate with the new alumni chapters

e)to form a community of engineers and TBP alumni in the central Indiana area.

BYLAW II

2.01 MEMBERSHIP. Membership in this Chapter is open to any member of the Association who is not an undergraduate student. Anyone eligible for membership may become a member by expressing his or her desire to become affiliated with the Chapter, his or her willingness to comply with these Bylaws, and by paying annual dues, if any, to the Treasurer of the Chapter.

BYLAW III

3.01 OFFICERS. The officers of the Chapter shall be a President, Vice President, Secretary-Treasurer, and Two Directors, who shall comprise the Board of Directors. The President, Vice President, Secretary-Treasurer, and Directors shall serve a term of one year.

3.02 NOMINATIONS. A nominating committee composed of the officers shall contact possible nominees and, with the nominees’ permission, nominate members for each office except that of President. The Vice President shall automatically succeed to the Presidency. The names of those persons nominated are to be sent to members with the notice of the election meeting by the Secretary-Treasurer. Further nominations may then be made from the floor at the election meeting.

3.03 ELECTION OF OFFICERS. An election of officers shall be held at an election meeting called for October of each year, with the term of office from January 1 through December 31.

3.04 RESIGNATION OF OFFICERS. In the event of the resignation of an officer, the Board of Directors shall elect a replacement from the membership (with the member’s approval) to fill the office for the remainder of the term, except that the office of President shall automatically be filled by the Vice President, and a new Vice President shall be elected at the next meeting of the Chapter.

3.05 COMMITTEES. The President shall appoint members to serve on committees, as deemed necessary by the officers.

3.06 DUTIES OF THE PRESIDENT. It shall be the duty of the President:

(a)to perform the normal duties of that office;

(b)to document and justify a reasonable cost for attendance at the annual Convention, factoring in available grants from the Association and other sources, and present said documentation to the membership at the regular meeting in January for a vote of approval;

(c)determine approaches to virtual meetings and virtual voting with the approval of a quorum; and (d) to make certain that other officers perform their duties in accordance with these Bylaws.

3.07 DUTIES OF THE VICE PRESIDENT. It shall be the duty of the Vice President:

(a) to assist the President;

(b) to prepare for the Presidency; and

(c) to be responsible for Chapter programs.

3.08 DUTIES OF THE SECRETARY-TREASURER. It shall be the duty of the Secretary-Treasurer:

(a)to maintain records of the Chapter’s membership, keep the roll, and take the minutes of the Chapter meetings and to keep them up-to-date;

(b)to preside at Chapter meetings in the absence of the President and Vice President, in which instance he or she shall appoint another member to take the minutes;

(c)to send notices of the time, date, and place of meetings, including virtual attendance instructions, to members at least two weeks prior to a meeting;

(d)to send to Headquarters a copy of the Chapter’s Bylaws within two weeks of their adoption or amendment;

(e)to send to Headquarters the names and addresses of the Chapter’s official Convention delegate on the official credentials form;

(f)to send to Headquarters the names and addresses of the Chapter’s officers after elections are held;

(g)to carry on such other correspondence of the Chapter as the President or officers may direct;

(h)to send promptly in December of each year to Headquarters the annual Chapter dues; as provided in Article VII, Section 1(c), of the Constitution and Bylaws of the Association;

(i)to collect the annual membership dues in January of each year, if any (see section 4.01 for the amount of the membership dues); and

(j)to maintain the financial records of the Chapter.

3.9DUTIES OF DIRECTORS. It shall be the duty of the Directors to serve with the other officers as an executive committee to administer the affairs of the Chapter between meetings.

3.10CONVENTION REPRESENTATION. The Chapter shall be represented at the annual Convention of the Association by an official delegate, if possible. It shall be the duty of the Convention delegate to represent the best interests of the Chapter and the Association. The President of the Chapter shall be the delegate. The other officers shall be alternates in the order given in Bylaw III, 3.01. If none of the officers are able to attend, they shall attempt to elicit a delegate from the membership.

3.11CONVENTION COST REIMBURSEMENT. The President of the Chapter shall document and justify a reasonable cost for attendance at the annual Convention of the Association and present said documentation at the regular meeting in January for a vote of approval. Money to support the delegate’s attendance at the annual Convention of the Association shall be donated by the members of the Chapter.

3.12ADVISERS: For time to time the Officers may appoint a “Special Adviser” who may or may not be a member of the association or an engineer by education. The adviser will be selected to aid the chapter in matters of organization, public interfaces, etc. The term of the adviser will be at the discretion of the officers.

BYLAW IV

4.01 MEMBERSHIP DUES. Annual dues in the amount of $ 0 (i.e., no dues) shall be payable in January.

4.02 CHAPTER DUES. The annual Chapter dues to the Association (currently $50 per chapter) shall be paid by the Treasurer in accordance with the Constitution and Bylaws of the Association, Article VII, Section 1(c). Money for the Chapter dues shall be donated by the members of the Chapter.

4.03 FISCAL YEAR. The Chapter’s fiscal year shall be January 1 to December 31.

4.04 DISTRIBUTION OF NET EARNINGS. No part of the net earnings of the Chapter will inure to the benefit of, or be distributable to, members, officers or Directors of the Chapter or to any other individual.

4.05 DISSOLUTION. In the event of dissolution of the Chapter, the residual assets shall be distributed to the Tau Beta Pi Association, a corporation organized and operated exclusively for educational and scientific purposes and exempt from Federal income tax under Section 501 (c)(3) of the U.S. Internal Revenue Code of 1954. Any of such assets not so disposed of shall be distributed to a fund, foundation or corporation, organized and operated exclusively for charitable, religious, educational or scientific purposes and similarly exempt from Federal income tax or to a Federal, State or Local Government for public purpose.

BYLAW V

5.01 BOARD MEETINGS. The President, as deemed necessary, or upon request of three officers, will call within ten days a meeting of the Board of Directors to plan Chapter activities or to act upon urgent business. Such a meeting may be virtual.

5.02 CHAPTER MEETINGS. The regular meetings of the Chapter shall be the election of officers in October and the first meeting of the year in January. Regular meetings may be virtual, and voting may be done virtually if all members agree to the approach. If a quorum is not present at the time of the regular meeting, the election will be handled by a mail ballot or a virtual ballot if virtual voting is implemented. The time limit to vote is specified in Bylaw 6.03. It is recommended, but not required, that other (non-regular) meetings be held every three (3) months (April and July). Other meetings may be virtual. An optional annual Cookout in July may substituted for the July meeting and shall not be virtual.

5.03 QUORUM: At least 33% percent of the active members, as maintained by the Secretary-Treasurer, must be present at a meeting of the Chapter before any business may be transacted.

5.04 RULES OF ORDER: Robert’s Rules of Order Newly Revised shall govern the proceedings of all voting matters of the Chapter. These rules are deactivated for all non-voting matters of the Chapter, but may be reactivated at the discretion of the presiding officer. Virtual voting shall be permitted if the secrecy of the vote is maintained to the satisfaction of the members.

BYLAW VI

6.01 PROPOSED AMENDMENTS. Amendments to these Bylaws shall be proposed either by an active member of the Chapter at a regular meeting; or by a majority of the officers at any time.

6.02 ADOPTION. Any amendment proposed in the manner specified in Bylaw 6.01 will be adopted if approved

by the affirmative vote of at least 50 percent of the Chapter membership entitled to vote thereon, or 75 percent of the members voting. Ballots will be sent/distributed to all members eligible to vote, if the matter cannot be handled at a regular Chapter meeting.

6.03 TIME LIMIT OF VOTE. Any member who fails to return his or her ballot to the Secretary-Treasurer within two weeks of the time the ballot was sent/distributed to him or her shall forfeit his or her vote to the officers of the Chapter who shall be empowered to vote for him or her in a manner which they believe to be in the best interests of the Chapter and of the Association.

BYLAW VII

7.01 ENACTMENT. These Bylaws shall be in force when petition is signed by at least ten alumni of the Tau Beta Pi Association.

Date Submitted For Signatures: 8-2-2016

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