Date: / 24 January 2017Venue: Shute End
Present: / Jim Stockley (JS)Non-Executive Director (Chair)
Tony AllenNon-Executive Director (Finance)
In attendance: / UllaKarin ClarkVolunteer Coordinator
Nick DurmanDevelopment Officer
Connor Eldred-EarlHW Champion (Young People)
Nicola StrudleyLocality Manager
Heather WyperMinute taker
Guests: / Julie Stevens (JSt)Better Care Fund Programme Manager
Apologies: / Nick Campbell-WhiteExecutive Director (CAB)
Mark SharmanExecutive Director (Help & Care)
Action by
1. / Apologies, welcome and introductions - apologies as above
2. / Minutes of the last meeting held on29 Nov 2016- agreed as a true record / JS
3. / Guest: Julie Stevens, Better Care Fund Programme Manager (designate)
JSttaking over BCF managementfrom James Burgess.JSt not yet in post but noted HW Wokingham's feedback as follows:
NS explained that overall HW Wokingham were keen to see:
- the impact, value and return on investment of the BCF projects
- service user involvement/consultation in future
- WISP meetings inaccessible to lay people due to use of jargon
- financial transparency & accountabilityquestions e.g.
~actual spend on Wokingham as opposed to West Berkshire
TA & NS also raised the issue of 'Step Up Step Down' being discontinued (although JSt clarified thatelements which had worked effectively would be taken forward). NS reported that HW Wokingham's intelligence suggested that the project had been limited by poor execution/communication - discharge managers not aware.
NS suggested setting up a meeting between JSt & TA in May. TA suggested widening it out as a one-day finance workshop to present & discuss BCF plans for 2017/18, attended by relevant CCG & WBC finance representatives together with Healthwatch and other interested parties.
4. / Community Research Projects
NS reported on launch event held in December - very well-received and attended - and gave progress updates as follows:
a)Browns 'Voices in the Dark' forum - excellent written report received. Copy passed to BHFT (response to be included in published report). CHMT[1]Manager meeting with NS 1.3.17 to disucss
b)Healthy Living Project - easy read summary and video due 3 Feb 2017.
c)Chemo Bags - report due 31 Jan 2017
d)Finchampstead Women's Group - ND going to film Knit & Natter group. Community worker been off sick so slightly delayed.
e)Macular Degeneration group - ND had just received 'excellent' report. / ND
f)Parenting Special Children - Dads' comedy night had taken place, attended by ND & ECC who gave positive feedback.
g)Wokingham In Need - portable building established next to Salvation Army centre as homeless drop-in. (UKC reported that WIN founder Sue Jackson was shortly to receive a civic award from WBC.)
h)Unlock Your Wellbeing - 4 workshops held. Report awaited.
Reports would be published one by one over the next few weeks/months. Board members welcomed this positive initiative - keen to continue next year, offering grants up to £500.
5. / CAMHS[2] - NS reported on recent developments.
Sharp rise in CAMHS-related interactions in the last quarter (may reflect increase in reporting due to Appyness launch). ND had produced report (taken to HWB[3] by NCW) outlining main issues. Parents want:
- roadmap of process
- to know where they are on the waiting list
- info/reassurance about risk classification - how is risk increase managed?
- the option of choosing in which locality they receive service
After contacting BHFT with no response, NS then escalated to Sally Murray, Berkshire West CCGs Childrens Services Commissioner. NS had subsquently had meeting with Robert Williams (CAMHS Common Point of Entry Manager) at the Old Forge.
HW Wokingham would produce an information sheet for parents outlining the CAMHS process.
Berkshire West CCGs 'Future In Mind' group publishing blazer pocket-sized booklet for all secondary school children across borough giving information about mental health and support available.
6. / More Arts update
Art 4 Health exhibition currently displayed at Shute End. MoreArts project group to expand'Art for the 4th Age' project (currently displaying art at Wildacres care home). NS to attend meeting 8.2.17
7. / Appyness App - over 1,000 downloads to date.
NS reported that at her meeting at the University of Reading, Professor Cathy Cresswell Psychology Department had given their endorsement for the app, and allayed the clinical efficacy concerns raised with HW Wok by WBC. Very interested inusage profiles of the appand context in which young people are using it (alone or in a group).
8. / Shaping the future/commissioning strategies/ workplan
a)- JS & NS reported that it seemed likely that the current HW Wokingham would be offered a 6-month extension to the contract period. Official letter awaited.
b)External documents - NS had previously circulated the STP[4] and the HWB and CCG's strategy documents to inform the Board's planning.
c)Planning workshop - It was agreed that Board and staff (and any volunteers who wished to attend) would meet for an HW 2017/18 planning workshop. NS to book venuefaciliator / All to note
NS
9. / Finance - TA reminded NS to use allocated 2016/17 budget by year end. NS chased up payment authorisation relating to urgent payment / NS
JS & TA
11. / Any other business
a) Extra care(N.B. Board noted that there was no WBC commissioner specifically covering Extra Care at present - unlikely to be resolved until after the imminent restructuring exercise)
Cockayne Court - HW Wokhad been assuredthat Cockayne Court was excluded from local demolition plans: no imminent closure risk. HW Wokingham was liaising with Optalis to secure direct confirmation from WBC for anxious residents and staff.
b) Communications - NS outlined current arrangements for maintaining website etc without a Comms Officer in post (DL had left could not be replaced while HW Wok's long-term contract position uncertain).
c) GP extended hours - UKC reported that volunteer Martin Bishop was drawing up list of local surgeries' opening hours. / UKC
d)CCG public event - CCG had invited HW Wokingham to help with its final public event before end of financial year. Facebook Live session.
e)Volunteer IDs - now being created by ND and printed by Colin Antink.
f)Youth engagement & volunteering - Staff reported on two potential new young volunteers. It was agreed that ECC should meet with them to discuss potential youth outreach & engagement activities/project.
Bracknell & Wokingham College was suggested as a venue for youth engagement and promoting Appyness - ECC had a contact there. / ECC
12. / Dates of future meetings
Tue 28 Feb informal Board catch up (by phone/in person)
Tue 28 March formal Board meeting and planning workshop
(venue and exact timings tbc) / NS
Agreed & signed: ...... Chairman
Date: ......
[1]Community Mental Health Team
[2]Child & Adolescent Mental Health Services
[3]Health & Wellbeing Board
[4]Sustainable Tranformation Plan - five-year NHS spending plan for a geographical area known as a 'footprint'. The STP is developed by the NHS bodies and local authorities in that area, based on on local priorities, ways of addressing NHS financial challenges, and better integration between health and social care services.