The Human Resources Service Center (HRSC) and the Department Will Facilitate the Offboarding
School of Dentistry
HR Procedure Manual
Procedure No:
1.01 / Subject:
Offboarding / Effective Date:
12/9/11 / Revised Date:
9/24/12
Overview:
The Human Resources Service Center (HRSC) and the department will facilitate the offboarding process for Faculty, Staff, GSRAs, and Temps.
Procedure
/ Step / Responsible /A. When submitting departure requests to the HR Service Center
(), the department must provide the following: / Department
a. First name / Department
b. Last name / Department
c. UMID number / Department
d. Last working day / Department
e. Reason for departure / Department
f. Recommendation for rehire? Yes / No / Restricted / Department
g. Letter of resignation (if applicable) / Department
B. The department will facilitate the following for individuals who will be terminated:
a. Keys (desk, building/office) / Department
b. University equipment and supplies / Department
c. University/Other Photo ID (please forward Mcard to the Mcard Center, Room 100, Student Activities Building (SAB)) / Department
c. P-Card (please forward to Jayne Nyman) / Department
d. MToken / Department
e. Exchange Voice Mail:
Please visit: http://www.mais.umich.edu/access/accessprocess.html / Department
C. The department will facilitate the following for individuals who will transfer:
a. Keys (desk, building/office) / Department
b. P-Card (collect and cut up the P-Card from employees who are terminating or transferring out of your department. Notify the P-Card group about the termination with the maintenance form to close a P-Card) / Department
c. Exchange Voice Mail:
Please visit: http://www.mais.umich.edu/access/accessprocess.html / Department
D. The HR Service Center will determine whether the following is needed:
a. J-1 Scholar Notice of Departure Form (http://internationalcenter.umich.edu/immig/forms/J1_ScholarDepartForm.pdf) / HRSC
b. Effort Certification Report (ECR) / HRSC
c. Exit interview with the HR Service Center Supervisor / HRSC
E. H1B-Visa:
If the employee is a foreign national on an H1B-Visa, the HR Service Center must contact the International Center at 734-764-9310. / HRSC
F. The HR Service Center will send an email to . / HRSC
The email will include the following:
a. First name / HRSC
b. Last name / HRSC
c. Uniqname / HRSC
d. UMID number / HRSC
e. Title / HRSC
f. Department / HRSC
g. Short Code(s) / HRSC
h. Last day employed / HRSC
i. Effective date (day after last day employed, mm/dd/yyyy) / HRSC
j. Reason for departure (e.g., appointment completed, transferring) / HRSC
G. Computer Access (deactivation)
The HR Service Center will notify Dental Informatics (). / HRSC & Dental Informatics
H. The HR Service Center will note the departure date in the Time Away System. / HRSC
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