OFFICIAL PROCEEDINGS
CITY OF HERREID, SOUTH DAKOTA
MAY 1, 2017
The Herreid City Council met in regular session Monday, May 1, 2017 at City Hall at 7:30 p.m.
Mayor David Kary called the meeting to order with the following members present: Adrienne Dupper, Troy Fuehrer, James Haak, Abbie McNeil, Eugene Quaschnick and Gary Weismantel. Also present: Dale Weisbeck, maintenance; Tina Kary, Finance Officer; Orland Geigle, Prairie Pioneer.
Approved agenda.Moved by Dupper, second by McNeil. All ayes, motion carried.
Weisbeck had nothing to report.
Approved April 3rd & April 12th minutes.Moved by Weismantel, second by Fuehrer. All ayes, motion carried.
Approved April bills.Moved by Fuehrer, second by Dupper. All ayes, motion carried.
Reviewed lease options for a payloader, with the council leaning toward a John Deere model if they decide to purchase/lease. Advised FO to check with rep about getting a lease “per-hour” actual cost, rather than just an annual lease amount for X amount of hours, with no cost info on the actual costs if the City uses more/less hours than the machine was leased for.
(McNeil left at 7:47 p.m.)
Discussed options for a generator at the Community Center. The City has 3 quotes that vary greatly as only one appears to include all the wiring materials/labor, etc. T. Kary checked on possible grants, and FEMA does offer one, but it’s a very lengthy process, no guarantees, and no time frame as to when funds would be distributed, but it could take years. She said she also checked with State surplus, and they have one 60kw on hand (the same size 2 of the 3 vendors quoted) and will be getting in two more soon. She inquired with the State as to the age of the generators, number of hours on the units, and if it would be difficult to hook up. She was advised that they don’t have specific info on the units yet, but the wiring is pretty easy to hook up, and an electrician should have no problems. When buying surplus, the savings can be significant, but there will be no warranty, and servicing it could be a problem. Mayor noted he just learned of another company in the area that may be selling/servicing generators, so he will get more info. Regarding the lights in the Com. Center, the mayor has a supplier lined up to look at the building tomorrow, and hopes to get quotes soon. Mayorsaid he wanted to publicly thank Rick Quaschnick for all his efforts to clean the floors in the building, as well as all the volunteers who helped throughout the week.
Discussed street repairs.T. Kary learned that Jensen Rock & Sand has the State bid to chip seal Herreid’s Main St. this summer, so she contacted them to see if a rep would meet with Weisbeck to look at side streets. Weisbeck reported some streets would have to be completely “rebuilt” and some would benefit from a chip seal. After talking to his employee, Kyle Jensen said he was a little confused because the amount/type of work discussed by Weisbeck was well above the budget numbers he discussed with the FO. Jensen made a trip to Herreid last weekend, and he thought that while some streets on the east side of the highway were pretty cracked up, he thought they could benefit from sliding off the blotter, some pavement/patches and a chip seal would help tremendously. He noted he didn’t see any “huge blowouts” likein some communities, and thought the City must have a pretty good base because the amount of maintenance completed in the last 20 years has been very minimal, with more work completed in the last two years than any time previously. Jensen noted a seal coat or double seal coat would likely go a long way in Herreid. Council advised Weisbeck to contact Jensen to discuss further. FO reminded council if they decide to purchase/lease a payloader, that will impact their street budget significantly, and they could be looking at spending even less on repairs, or will have to consider spending more reserves to get work completed.
Regarding the Elm St. extension, the county agreed to work with the City to put in a gravel road, but just past the first 3 lots owned by the HEDC, with further extension to the north not planned until development starts happening. A council member inquired about how much expense should be put into the street, when utilities are on the east side, and the lots on the west side, which means the street will have to be dug up each time a lot is developed.
Heard from Weisbeck that the sewer replacement project on 5th Ave. NE will be completed by T-P Excavating, who has the pipe and materials on hand. Work for the water/sewer extension on 10th Ave. NE will be handled by Todd Pudwill, and they are still considering a couple of options. Weisbeck noted later that he may put off the water line until there is a house plan or blue prints, otherwise a shutoff could end up where a driveway is planned, etc. He added it would not take the contractor long to complete the water line extension so it would not cause any building delays.
Met with City Attorney Mark Kroontje, who presented a study of a need for annexation. Weismantel moved to approve, second by Dupper. Motion passed on a 5-0 vote. A Resolution of Intent to Annex will be published at least 10 days before the Public Hearing, which has been set for Monday, June 5, 2017 @ 8:00 p.m.
Kroontje also gave an update on his recent research on a Tax Discretionary Formula. He explained that the City could implement purely for economic development purposes, or designated Redevelopment Areas, which one council member noted didn’t seem fair if anyone built outside that area and wouldn’t qualify for the tax break, but the FO noted the council could designate the entire City as a redevelopment area, and all new homes built in the City limits would then qualify. Kroontje said it may be easier to just implement for economic development purposes. He also noted that it would affect the school, fire district and any taxing entity as the taxes would be paid only on 20% of the home’s assessed value the first year, 40% the following year, 60% the third year, 80% the fourth year, and full and true value wouldn’t be taxed until the fifth year. It would not affect the assessed value of the lot, just the structure. It was noted thatthere has been some negative feedback by some who feel that those who can afford to build new houses can also afford to pay the taxes. The mayor said he understands some may think that way, but notedthere is merit in encouraging new home construction, growth and development. The county will be discussing the implementation of a Tax Discretionary Formula at the commission meeting tomorrow, and the council will wait until they make a decision. If the county implements it, it would be county wide, and the City would have to do nothing further. If the county decides against it, the City could still go ahead and approve a Tax Discretionary Formula just for the city limits of Herreid.
Learned that Code Enforcement Official Mike Olson did inspections again on April 18th.Notices were issued & property owners have until June 5th to correct the violations or present their plan of action to the council. Olson will be back that day to do another inspection, present his findings to the council, and then the council will decide abatement proceedings.
Approved the 2nd Reading and adoption of the Fireworks Ordinance #2017-01.Moved by Weismantel, second by James.All ayes, one absent. Motion carried.
Administered the Oath of Office to Dupper, Kary & Quaschnick.
Made 2017-2018appointments. Dale Weisbeck was appointed manager of the Water, Sewer, Streets, Rubble Site and Parks departments; Finance Officer-Tina Kary; Pool Mgr.-Weisbeck; Cemetery-Perpetual Care, Willis Van Heukelom; Police-County Law; Animal Control Officer, Jill Strobel; Building Inspector, Mike Olson; NECOG Weismantel; Economic Development Board-Weismantel and T. Kary; WEB Water-D. Kary; Designated Bank-Campbell County Bank, Herreid; Newspaper-Prairie Pioneer; Finance Committee-Dupper, McNeil & Weismantel; Recreation (pool and parks)-Dupper & McNeil; Street Lighting-D. Kary, Quaschnick & Weismantel; Rubble Site & Cemetery-Quaschnick, Weismantel & Fuehrer; Community Betterment-Haak, McNeil & Fuehrer; Ordinances: Haak and D. Kary; Skateland (CAG)-Weismantel; Code Enforcement-Mike Olson, Dupper and D. Kary; Building Permits-Dupper, Fuehrer and Haak.
Haak nominated Weismantel for president, and Fuehrer nominated Dupper for president. Vote 3-2, Weismantel is president. Weismantel nominated Dupper for vice-president, and Haak moved that nominations cease and a unanimous ballot be cast, second by Fuehrer. All ayes, one absent. Motion carried.
Met with Herreid School Board members Troy Beck & Josh Sayler to discuss the City’s drainage ditch north of the school’s bus shed. The school is planning to build a new, slightly larger shed, but there are some concerns putting a structure that close to the ditch, which runs in a southwest direction and is partly on the school’s property. Weisbeck and D. Kary had previously met with school officials to look it over, and thought the best option would be to fill the ditch in and put in culverts, which would also clean the area up and be easier to maintain. Weisbeck has a couple of ideas on how to redirect the water, but noted he may need 220-240 feet of culvert. Dupper moved to go ahead with the project, second by Haak. All ayes, one absent. Motion carried.
Noted repairs and maintenance on the levee need to be addressed, per the Corps of Engineers recommendations from their fall inspection. Weisbeck said he has started removing the trees, and mayor added that the City just needs to stay on top of things and not let the project become inactive again.
Declared the week of May 21stas "Clean Up Week" and urge residents to clean up property, keep yards (and boulevards) mowed and weeds under control. Rubble Site will be open extended hours. Along the lines of keeping the City cleaned, a council member also noted that people should keep their garbage contained, as the wind, dogs, cats, etc. can cause a mess.
Learned that John Troyer will be working on eavestroughs at City Hall. The estimate was a little over $1,300.00, but he advised it could be more if the wood is rotted through, but he won’t know until the old one is removed. D. Kary contacted Herreid Lumber to get the new estimates on the windows, but hasn’t heard back. He has also lined up GoehringConstruction to do the work.
Approved the Malt Beverage applications from Herreid Valu Market and Herreid Super Stop.Moved by Dupper, second by Fuehrer.All ayes, one absent. Motion carried.
Approved building permits: Corrina Beck, 116 Main St. NW (former KountryKlassic) roof
repairs, interior remodeling; Jerome Rutschke, 105 Tower St. SW, tear down old shed. Moved by Weismantel, second by Fuehrer.All ayes, one absent. Motion carried.
Held the first reading of the Supplemental Budget to account for the unexpected grant the City received for economic development. Moved by Fuehrer, second by Haak.All ayes, one absent. Motion carried.
Decided to keep the pool rates the same at $95/$40 family/single pass; $4/$3 adult/child per session; Lessons: $30; Mommy & Me, $20; Aerobics $3 per session/$40 season. Uniform allowance for lifeguards, maximum $50/$30.Moved by Weismantel, second by Fuehrer.All ayes, one absent. Motion carried.
Set the next meeting for Monday, June 5th @ 7:30 p.m.
It was noted that complaints have been coming in about aggressive dogs, and the council wants to remind pet owners to keep their dogs tied up and in their control at all times. Jill Strobel, the City dog catcher, is not equipped or advised to handle aggressive dogs for her own safety. The council asks pet owners for their cooperation in this matter.
At 9:26 p.m., Haak moved to go into executive sessionfor personnel, second by Fuehrer. All ayes, one absent. Motion carried. At 9:50 p.m., the mayor declared them out of executive session. Upon coming out, the council hired the following pool personnel,pending certification or re-certification: Paulina Haak, head lifeguard, $11.50/hr. (.50 increase); Madalyn Schumacher, full-time lifeguard; Part-time lifeguards: Kayla Mitzel, Micah Schaefbauer, Cassie Anderson, MakendraOchsner, Nicole Ochsner and Justin Goetz, $9.25/hr. for the first 100 hours; $10.25/hr. for hours worked 101-200, and $11.25/hr. for all hours worked over 200 (.25 increase in each level) Moved by Weismantel, second by Fuehrer. All ayes, one absent. Motion carried.
There being no further business, the meeting was adjourned at 9:57 p.m.
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David Kary, Mayor
ATTEST: ______
Tina Kary, Finance Officer
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