The Glendale Trust

SC327627 Charity SCO38741

MINUTES OF DIRECTORS MEETING

1800 Thursday 17 August 2017

Glendale Community Hall

PRESENT: Dominic Houlder (DH)- Acting Chair; Karen Redfern (KR), John Cross (JC), Roger Holden (RH)

Also present - Catriona Canning (CC), Maggie Muir (MM), Gordon Thomson (GT), Elgar Finlay - LDO (EF)

  1. APOLOGIES - Chris West
  2. ADOPTION OF MINUTES – RH proposed, JC seconded
  3. MATTERS ARISING
  • Gordon Thomson welcomed by DH as a new Director. Proposed RH, Seconded JC.
  • DTSA application successful – now approved.
  • NFY Mutual insurance for public and employee liability confirmed at £770.
  • Ongoing issues with HMRC regarding employment of previous LDO.
  1. VICE CHAIRMAN’S REPORT
  • We now have just one LDO – Elgar Finlay, as Duncan Macpherson left for other employment Elgar works up to 24 hrs per week and is self employed
  • Celebrate Glendale on 15 July was a huge success. Official vote of thanks to KR and EF plus Nigel for such a huge amount of work and effort to make it a success. £1034 raised for Trust funds
  • It was emphasised that as we still have limited resources the Trust is still working on the priorities that are financially beneficial and produce unrestricted funds.
  1. TREASURER’S REPORT
  • Companies House have been informed regards new directors
  • It is imperative that the Trust has a Membership Secretary and Minutes Secretary as the Treasurer does not have the time to fulfil these roles as well as Treasurer. Some discussion followed about the possibility of paid role for a secretary.
  1. LDO’S REPORT

LDO’ s abbreviated report given out to the meeting. The following points were discussed

  • Directors need to send in proof of identity and address for HIE to be completed
  • A discussion took place with the need for community engagement. JC said that when the Trust was in its embryonic stages in 2009, leaflets were posted through every house. This was a tall undertaking to cover all 17 townships but can be done again – and is the only sure way to advertise the Trust to the community. MM said that on behalf of the Hall committee, she would make space on a cork board in the hall for Trust notices. It was vital for interaction with other volunteer groups in Glendale.
  • HSCHT are going to manage all the Borrodale maintenance. This news together with the latest Pier news will be highlighted in the next press release.
  1. IT PROJECT REPORT

Possible funding for the year pending from SLCVO – will be notified end of September. Alternative source of funds from the Charles Hayward Trust for work with older adults. There is still £250 from the Community Council and it is hopes to have a robot computer day. £140 remains for school work. Christmas plans afoot on internet safety. Drop min sessions are popular and new people come along. Home visits are on Wednesday.

  1. ANY OTHER BUSINESS
  • GT asked about the Survey Monkey results of 2016. This will be collated and presented at the next meeting. GT will also look through the history of the Borrodale project (given to him in two boxes after the meeting) and will present his proposals for the use of the school rooms at the next meeting.
  • GT and the Hall committee are working on the idea of a ‘Welcome to Glendale’ pack to be available to all newcomers to the Glen.
  1. DATE OF NEXT MEETING

This is to be at 1800 on Wednesday 4 October 2017