Approved

BOARD MEETING #14

THE FOURTEENTH MEETING OF THE 2009/2010 BOARD OF DIRECTORS

of the Lower Island Soccer Association (LISA) was held at 19:00 hours on:

4 May 2010

Seniors Room

Esquimalt Recreation Centre

VICTORIA, BC

Present:

Tim SatterfordPresidentJohn CharltonSecretary

Dan PerrinDirectorMaureen Mitchell-StarkeyDirector

Tiberio de FriasDirectorRay CarfantanDirector

Bob NexVice-PresidentTerry HughesDirector

Sharon MarejkaExecutive Director

Regrets:

Alex CampbellDirectorStu HackettTreasurer

Recording Secretary:Karen Thompson

The meeting was called to order at 19:00 hrs.

  1. ROLL CALL & APPROVAL OF AGENDA:

Motion: To adopt the Agenda by M Mitchell-Starkey, 2nd T HughesCarried

  1. APPROVAL OF MINUTES BOARD MEETING #13 April 6, 2010

Tabled

  1. OLD BUSINESS

Awards/Nominations update- Director Carfantan

  • Director Carfantan reported the Awards committee have nominated Randy Wright as LISA Club Executive member of the year and James Strickland as Coach of the Year
  1. NEW BUSINESS

AGM

  • Director Mitchell-Starkey is not standing for re election.
  • Discussion regarding new board members.
  • The Government has notified clubs that gaming monies (in the new format) may be available for next season.
  • Regarding LISA constitution 3.6 this amendment will be tabled until a clearer definition of the various steps is compiled.
  • New constitution committee to be struck

Technical Report – Executive Director Marejka

  • Super Series and Super Y teams are moving forward
  • Whitecaps/BCSA member meeting regarding High Performance Players and future directions.

Motion: To go in camera by B Nex, 2nd M Mitchell-StarkeyCarried

Motion: To come out of camera by B Nex, 2nd M Mitchell-StarkeyCarried

Treasurer’s Report – Executive Director Marejka

  • For the 2009/2010 fiscal years the LISA is approximately $2,500.00 over budget. Noted this is due to a member being “not in good standing” for several years. Discussed was if this continued or if another club fell into financial troubles it is highly likely the District would be in serious financial jeopardy, which would affect all members affiliation status.
  • President Satterford to discuss with the acting President of the Gorge Soccer Association their debts to the LISA.

Tim Satterford

  • President announced to the Board that Executive Director Marejka has submitted her resignation effective June 18, 2010.
  • Executive Director Marejka to create a job description.
  • Secretary Charlton to chair the ED search committee with Tim Satterford, Dan Perrin and Ray Carfantan assisting.
  • Memo to be drafted immediately and sent to clubs, posted on the website etc.
  • Committee to post the position and finalize the job description
  • First ED committee meeting on May 6, 2010

Other:

  • This will be Director Mitchell Starkey’s last meeting. She thanked all those on the board whom she has worked with and wished ED Marejka her very best.
  • Director de Frias reported that 4 youth officials from the Lower Island officiated at the Coastal Cup. All officials performed very well.
  • Director de Frias announced the recipient of the BSCA youth referee of the year and spoke of how much he has enjoyed working with ED Marejka.
  • Director de Frias announced that the LISA referee of the year is Andrew Guy.
  • Director Perrin spoke of how much he has enjoyed working with the ED and wished her well.

Adjourned

Director Nex adjourned the meeting at 20:01

ACTION ITEMS:

  1. Director Charlton to create a preamble for inclusion in the Enhanced Risk Management program.
  2. Executive Director Marejka to order plaques for the AGM. Done.
  3. Executive Director Marejka to research the criteria for a LISA life member.
  4. President Satterford to talk with the acting President of the Gorge Soccer Association
  5. Executive Director Marejka to create a job description. Done.
  6. ED committee to draft memo and send out to all clubs. Done.
  7. ED committee to start process of hiring a new Executive Director
  8. Scholarship committee to meet. Done.

LISA Board Meeting # 14 4 May 2010