The EMPL RCD# and Position Number Have Been Added to the MSS Promotion Page 2

January 31, 2008

Human Resources Projects

MSS Promotion and Reports-To

Details of Changes

MSS Promotion Submitter Pages

The EMPL RCD# and Position number have been added to the MSS Promotion Page 2

If the employee’s existing position has Comp Freq = C (Contract), you cannot use MSS Promotion to promote the employee. The Human Resources department must contacted to make the change. Contracts require special handling and additional system set-up.

The MSS Promotion Lookup has been enhanced to display the Compensation Frequency to help in selecting the correct position to promote the employee into.

The Comp Freq has been added to the MSS Promotion Page 3. If the employee is being promoted into a position that is in the ACD (Academic) or GRD (Graduate) Paygroup, the Comp Freq will display SELECT and require that a Comp Freq be selected. If the Paygroup is anything other than ACD or GRD, then it will be grayed out from selection.

MSS Promotion Approver Pages

If the Payroll process has been started and approver has not yet approved the MSS Promotion, the approver will only be able to Deny the transaction. The Comments will indicate that the transaction needs to be resubmitted and will appear on the Email notification to the Submitter.

This page appears after the Deny button is clicked

The Comments will indicate that the transaction needs to be resubmitted and will appear on the Email notification to the Submitter.

If the Promotion results in a change that cannot update the database or update all the job rows ( in the case of job rowed that have an effective date later than the Promotion Effective Date), the System Administrator will be notified by email and will have to make the required changes. A message will appear to the Approver indicating that the transaction requires Administrator action.

The Workflow status will show as “Administrator is processing”

Report-To Changes

When a transaction is submitted on the Create/Modify Positions that only changes the Reports To (Reports-To Posn) of the Position, this transaction will bypass the HR Central Processing Approval Step. The transaction must have an Action Reason Change in Reporting Structure.

A nightly process will be run to update all the job rows impacted by the change in the Reports-To. This process can only be run once a day.

The update will be based on the Effective Date entered on the Create/Modify a Position. Dates cannot be entered prior to 07/01/2007 on Position data. The date displayed will default to the Pay Period Begin Date of the next payroll cycle that has not been started or completed.

If a Job row existing with the same effective date that has been entered on the Position,. Insert a row with new seq

If no Job row exists with the same effective date that has been entered on the Position, a new row will be added to Job with that Effective date with an Action Position Change and Reason Change in Reporting.

All Job Rows that have an effective date that is greater than or equal to the Effective date entered on the Position will be updated with the Report-To change.

Only active status are updated

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