APPROVED
BOARD MEETING #8
THE EIGHTH MEETING OF THE 2009/2010 BOARD OF DIRECTORS
of the Lower Island Soccer Association (LISA) was held at 19:00 hours on:
01 December 2009
Esquimalt Rec. Centre
527 Fraser Street
VICTORIA, BC
Present:
Tim SatterfordPresidentBob Nex Vice-President
John CharltonSecretaryStu HackettTreasurer
Terry HughesDirectorMaureen Mitchell-StarkeyDirector
Sharon MarejkaExecutive DirectorRay CarfantanDirector
Tiberio de FriasDirectorDan PerrinDirector
Regrets (Director):
Alex Campbell
Recording Secretary:Karen Thompson
The meeting was called to order at 19:04 hrs.
- ROLL CALL & APPROVAL OF AGENDA:
Motion: To adopt the Revised Agenda by M Mitchell-Starkey, 2nd D Perrin Carried
- APPROVAL OF MINUTES OF BOARD MEETING #6 October 6, 2009:
Motion: To approve the Minutes of Board Meeting #6 October 6, 2009 by R Carfantan, 2nd T Hughes Carried
As there was not a quorum for meeting #7 notes were presented to the Board reference discussions that evening.
From the “Action Items” discussion, Director Charlton will further enhance the Risk Management document and bring back to the Board for approval.
- OLD BUSINESS:
Respect in Sport (RIS) – Secretary Charlton
-The Board through the office administrator will instruct the Discipline Committee that any coach who appears before them must complete the RIS programme before they will be able to resume coaching.
-LISA coaches have been instructed to take the Respect in Sport course as soon as it is available.
-The ED will contact BCSA to ascertain the status of the RIS programme.
Club Visits and boundary review committee – Director Perrin
Including the recent visits to Lakehill and Bays, the LISA delegation has now met with nine clubs. Director Perrin spoke of how lots of good ideas and dialogue has been gleaned from the visits.
The club nominated Boundary committee members will have their first meeting on January 5th, 2010
- NEW BUSINESS:
Super-Y finals update – Executive Director:
A brief synopsis was given on the recent Super-Y North American finals held in Tampa Bay, Florida. The ED spoke of how the event was very professionally ran, that all of the teams were competitive (the U16 team in particular) who missed playing a semi-final by a one-goal differential. The accommodations were excellent and overall the trip was a big success.
Super – Y finals risk management update – Secretary Charlton:
Secretary Charlton outlined two discipline issues from the trip. In both cases they were dealt with immediately. The Secretary and the ED will begin preparing a tighter policy and procedure paper regarding travel for any future travelling District teams.
Registration Issues – Executive Director:
The office has concerns with a few clubs who are either ignoring their many messages or refusing to comply with BCSA rules in several areas:
-Too many players on teams – 19 instead of 18
-Referee roster check showed 48 unregistered players on team rosters
-Club refusing to do BC Provincial paperwork
-Club sending in incomplete information, Lori had to do the registration summary for the club
-Too many transfers on teams
-One club sent in rosters after Nov 23
Motion: For any team who have not submitted their formal team lists and/or is non-compliant as at December
31/09 will be permitted to continue league play, however: they will lose all league points accumulated to
date. Any games played after December 31/09 will be recorded as 1 – 0 loss, they are not eligible to
compete in any Cup play (BC Cup or District Cup for examples). This will continue until a compliant team
list is accepted by LISA. From that date forward league games will be recorded according to the outcome
of the game, and the team may be eligible for Cup Play. Any league points lost will not be reinstated.
by S Hackett, 2ndR CarfantanCarried
Motion: For all future seasons, any team that has not submitted their formal team lists and/or is non-compliant as
at October 15 will be permitted to continue league play, however: they will lose all league points
accumulated to date, any games played after October 15 will be recorded as 1 – 0 loss, they are not
eligible to complete in any Cup play (BC Cup or District Cup for examples). This will continue until a
compliant team list is accepted by LISA. From that date forward league games will be recorded according
to the outcome of the game, and the team may be eligible for Cup Play. Any league points lost will not be
reinstated byS Hackett, 2ndB NexCarried
Technical Report:
The District Head Coach via email has submitted a small-sided games recommendation for the Board’s consideration.
Motion: To bring forward Andrew Latham’s recommendations of the small sided games to the next
President’s meeting by D Perrin 2nd M Mitchell-StarkeyCarried
Financial:
-Director de Frais asked if there was room in the budget to purchase an FTP for approximately $575 and gave his reasons for requesting the purchase. The Treasurer agreed there was.
-The ED will request from each of the Super-Y teams who went to the Finals a fund-raising financial report in case there are future questions from the Societies Branch. She will also remind the teams that any bank accounts from the fund-raising must be closed in a timely manner.
Outside Tournaments: Executive Director:
The ED spoke of how the office is routinely asked to advertise various tournaments or clinics from groups who are not affiliated. The Board instructed that only BCSA sanctioned events would be distributed. Discussed amongst the Board was how several of our member clubs are annoyed that “private” organizations are contacting their coaches (via their websites) to solicit teams into their events.
The President asked the ED to post a notice on the LISA website as to where a team or player can find out if an event is sanctioned or not.
Other:
-Director Hughes thanked the Executive Director for attending the Metro and Select meetings and for her contributions at those meetings.
-Director de Frias commented how the new discipline reporting site used by the metro league still had some kinks to be worked out before it is launched to the membership..
-Director de Frias reported that more entry-level referees are required. Two courses have been cancelled due to lack of enrolment and that the current course has just enough.
-Christmas Social to be held 15 December 2009 at the 4 Mile Pub
-Next executive board meeting to be held 12 January 2010 (moved to after the boundary committee and Upper Island meetings).
5.ADJOURNMENT:
The meeting was adjourned at 20:40 hrs.
ACTION ITEMS:
- Director de Frias to publish the names of the Island officials from Provincial and National competitions this past summer.
- Secretary Charlton will further enhance the document regarding Risk Management and bring back to the board for approval.
- Executive Director to contact BC Soccer regarding the Respect in Sport Program Done.
- The Executive Director will advise the office administrator that coaches appearing before discipline are to complete the RIS programme when launched by BCSA. Done
- Executive members D Perrin, J. Charlton, S. Hackett and the Executive Director to meet with the facilitator prior to 5 Jan 2010 boundary committee meeting.
- President Satterford and the Executive Director to attend meeting with the Upper Island Soccer Association on 9 January 2010
- The Executive Director to post a message on the LISA website regarding “BCSA sanctioned tournaments.”
LISA Board Meeting # 8 1 December 2009