12.08.1DAR/SAR SPONSORSHIP AWARD

To the DAR State Society recruiting the most SAR members.

(This award requires that a “DAR Finder” form be submitted with an SAR new member application indicating that a DAR member assisted in recruiting this individual.See Georgia Society Source Book Section 12.08.1F)

It is imperative that SAR Chapters and State Societies promote a congenial and harmonious relationship with DAR Chapters and State Societies for the betterment of both organizations. As you recruit new SAR members always ask about their female relatives who could join DAR. In turn ask DAR members to ask about male relatives as they recruit new DAR members. When they bring us new SAR members, reward them with the appropriate medal (i.e. Medal of Appreciation, Martha Washington Medal, and the Daughters of Liberty Medal).

The DAR/SAR Form Finder Program Award have changed. The monetary dollar amounts are in affect for this year and going forward. The D.A.R. Liaison Approved the change this past 2017 Fall Leadership Meeting in Louisville, KY. The Budget Committee approved the monetary change effective immediately.

  • This award, authorized in 1990, are used to acknowledge and recognize D.A.R. State Societies that excel in identifying, assisting, researching, discovering hard rock research information for the application and discovery of new members eligible and they become SAR Members.
  • This is a two-track system:
  • First Track is (Using a leveling formula by percentage and highest number with the number of applications that have the DAR form finder submitted versus the total number of applications submitted taking into account the state societies total of active members.
  • The State SAR Society that has the highest score of participation as a factor of participation in the program will be awarded certificates and $300 for 1st place, $200 for 2nd place, and $100 for 3rd place to the DARState Societies.
  • The second track is state societies with the highest raw numbers of approved SAR members using the DARFinder Form, and $300 for 1st place, $200 for 2nd place, and $100 for 3rd place to the DARState Societies with the highest number of approved SAR members using the DARFinder Form.
  • This is a total of six awards totaling $1200.00.The competition runs from January 1 to December 31 of each year.
  • In order to be counted, aDARFinder Report Form must be attached to the application packet.The SAR Staff Registrar uses these forms to determine the winner.Applications without the form cannot be counted toward the competition.A separate form must be included with each application received and will be counted toward the contest after the application is approved.Multiple applications cannot be applied to one form.
  • The forms must be filled out and submitted with the new member application.

Below is the link to the DAR Form Finder Program for membership.

Each SAR State Society should have a DAR Liaison Chairman to spearhead these efforts.

Each SAR State Society should develop its own award guidelines as it relates to rewarding DAR members.

The Georgia Society solicits the assistance of DAR in obtaining new members. When a DAR member has referred, recruited, or assisted significantly in obtaining lineage documentation or in the preparation of an application, the form in Section 12.08.lF is submitted with the application. This is a great opportunity for the Georgia Society to obtain recognition and to enhance our recruiting program.

It is imperative that we maintain an accurate account of the DAR members who assist us in obtaining new members into our society. We encourage them to do so because we reward their efforts by presenting them with SAR medals based on their level of participation.

Sponsor Level Process

As an SAR member who is proud of his lineage to a Patriot Ancestor, it is your privilege, nay your obligation, to enlist additional men into the society. You should seek to sponsor prospective members by helping them through the application process. This may require you to help them with their genealogy research or simply be their first-line signer on a completed application (refer to Registrar’s duties in the state handbook for an accurate definition of a complete application). If a DAR member assists you in the process, there is a “DAR Finder” form that should accompany the completed application package when it is submitted to the Chapter Registrar.

Chapter Level Process

The Chapter Registrar will review the application for accuracy and completeness before he forwards the application package, which contains the DAR Finder form, to the Chapter Secretary/Treasurer where the chapter application fees and dues are properly distributed, and the DAR Finder form is recorded. The Chapter S/T should keep a Word document or spreadsheet record of the information on the DAR Finder form. Record the SAR applicant and the DAR member’s name, DAR chapter, and her DAR National number, if provided. Once the application is processed and approved at the chapter level, it is forwarded, along with the DAR Finder form, to the State Registrar.

State Level Process

The State Registrar will review the application for accuracy and completeness before he forwards the application package, which contains the DAR Finder form, to the State Secretary/Treasurer. The State Registrar will likewise properly distribute the state and national application fees and dues. He will also record the DAR Finder's name, DAR Chapter, and DAR National number in a database before forwarding the completed application package, which contains the DAR Finder form, to the State Secretary who will forward to National.

National Level Process

The National Registrar will distribute the application package to the National Genealogist’s office, who will review the application for approval or further work and will forward the fees and dues to the Finance Dept. for proper recording. After the application has been approved, the National Registrar will record the DAR Finder. The contest runs from January 1 until December 31 each year. The National Registrar tabulates the totals from the previous year prior to Congress to determine which state DAR society will win the DAR/SAR award and gives that information to the Executive Director to prepare the award.

It is evident that the Sponsor (first-line signer) for a prospective member is the key to making the process work. If you are going to be the Sponsor for a new member, please make sure to complete and include the DAR Finder Form with the application package

Compatriots, we owe it to our DAR ladies to make sure they receive their proper awards, both personally and at the state level, if they assist us with finding a new SAR member.