Regular Council Meeting
Minutes – July 25, 2006
Page 8 of 8
THE CORPORATION OF THE TOWNSHIP OF NORWICH
REGULAR COUNCIL MEETING
TUESDAY, JULY 25, 2006
1. CALL TO ORDER AND PRAYER
The 60th session of the 2003 - 2006 Council of the Township of Norwich was held in the Council Chambers, Otterville, Ontario commencing at 7:00 p.m. with Mayor Hampson in the Chair. All members were present. Also in attendance were Clerk-Administrator Betteanne Cadman, and Director of Recreation, Park and Facilities Mary-Lou Ambrose-Little. The prayer was delivered by Councillor Dale.
2. APPROVAL OF AGENDA
Resolution #1
Moved by George Amey, seconded by Alan Dale;
That the agenda for the Sixtieth Session of the 2003-2006 regular meeting of the Township of Norwich Council be accepted as presented.
Approved
3. DISCLOSURE OF INTEREST
No disclosures reported
4. MINUTES OF PREVIOUS MEETING
4.1 July 11, 2006
Resolution #2
Moved by Alan Dale, seconded by Jonathan Scott;
That the minutes of the Township of Norwich Council dated July 11, 2006 be adopted as printed and circulated.
Approved
5 PUBLIC MEETINGS
5.1 The Municipal Act
None
5.2 The Drainage Act
None
5.3 The Planning Act
None
6. DEPUTATIONS
6.1 Norwich Pastime Club
Re: Lease Agreement – 6 John Street, Norwich
Mrs. Van Esch requested clarification from Council as to the status of the facility at 6 John Street, Norwich. Mayor Hampson advised that the Township is not anticipating spending a lot of money on the building, and that there is no intention to close the building unless there are structural concerns or a large capital cost required.
In response to questions from Council, Mrs. Van Esch suggested that the water and hydro be disconnected for the second floor, if the water were shut off for the upstairs this would alleviate the problem with the ceiling, the seniors were not aware of anyone utilizing the upstairs, they have concerns regarding use of the upstairs with the stairs in their current condition. Mrs. Van Esch advised that the seniors would like to have the key for the upstairs in order to control access.
Ms. Ambrose-Little advised that the upstairs has recently been utilized by the Optimist Club, Minor Hockey and Kidsport.
Mrs. Smith stated that the main floor could be utilized by groups that had used the upstairs in the past if they have no other place to go.
Resolution #3
Moved by Jonathan Scott, seconded by Donald Doan;
That the deputation of Sylvia Van Esch and Myrna Smith of the Norwich Pastime Club Re: Lease Agreement – 6 John Street, Norwich, be received as information and further that the Clerk-Administrator proceed to:
- have the Chief Building Official perform a cursory inspection of the building and report to Council on its structural integrity and compliance with current building code.
- Instruct Treasury to have all utilities paid by the Norwich Pastime Club (in accordance with the current lease agreement)
Approved
6.2 Andrew Malcolm, Project Leader; Martin Wylie, Project Coordinator; Ron Cougler, Project Coordinator
Re: Chamber of Commerce – Business Retention + Expansion Project
Mr. Malcolm introduced Messrs. Wylie and Cougler as the co-ordinators for the BR+E program being undertaken by the Chamber of Commerce. He stated that he sees the BR+E project and committee co-existing with Council and looks forward to the opportunity to liaise with the Township’s Economic Development Officer.
Messrs. Wylie and Cougler provided a brief overview of the process that will be undertaken to complete the visitation program. The volunteer visitation team is to be finalized within the month and it is anticipated that the task force and an action plan will be in place by the summer of 2007.
In response to questions from Council, Mr. Cougler stated that the original plan was to conduct the survey with all business, however realizing the scope of the project, it has now been scaled down to possibly two to three sectors that mesh well together, the number of volunteers required will be based on the number of businesses involved in the survey, and a set of local questions needs to be developed to be incorporated within the standard survey.
Mr. Wylie thanked Council for participating in the BR+E program as a founding partner in addition to committing resources. He extended an invitation to members of council to become involved in a volunteer capacity.
Resolution #4
Moved by Jonathan Scott, seconded by Donald Doan;
That the deputation of Andrew Malcolm, Project Leaser: Martin Wylie, Project Coordinator and Ron Cougler, Project Coordinator, Re: Chamber of Commerce – Business Retention + Expansion Project be received as information.
Approved
7. PETITIONS
None
8. CORRESPONDENCE
8.1 Oxford Community Police Services Board
Re: Oxford Community Police Services Board – Minutes, June 12, 2006
Re: Oxford Community Police Service – June 2006 Statistics
Re: Consolidated Financial Report Year ending December 31, 2005
Resolution #5
8.2 Municipal Heritage Committee
Re: Minutes of Meeting – May 16, 2006
Resolution #5
8.3 Long Point Region Conservation Authority
Re: Appointment of Cliff Evanitski as General Manager
Resolution #5
8.4 Upper Thames River Conservation Authority
Re: Board of Directors – Minutes, June 27, 2006
Resolution #5
8.5 County of Oxford
Re: Notice of Construction and Public Drop-in Centre, South Area Sanitary Sewers and Watermains
Resolution #5
8.6 The Ontario Victim Services Secretariat
Re: 2006/07 Community Grant Program
Resolution #5
8.7 Dave MacKenzie, MP Oxford
Re: Clarification on motion that the CAW is introducing to Councils regarding the current Free Trade Agreement negotiations with South Korea
Resolution #5
8.8 Township of South Stormont
Re: Request for support of resolution regarding prohibiting the use of Cosmetic Pesticides
Resolution #5
Moved by Donald Doan, seconded by Jonathan Scott;
That the correspondence as listed in Agenda Item 8.1 to 8.8, be received as information.
Approved
9. REPORTS
9.1 Council
9.1.1 Mayor Hampson
Mayors Report – July 25, 2006
9.1.2 Councillor Scott
No Report – July 25, 2006
9.1.3 Councillor Amey
No Report – July 25, 2006
9.1.4 Councillor Doan
No Report – July 25, 2006
9.1.5 Councillor Dale
No Report – July 25, 2006
9.2 Planning and Development Services
9.2.1 Application for Consent
Re: Andren Investments, File B-49/06
Resolution #8
Moved by Jonathan Scott, seconded by Donald Doan;
That the Council of the Township of Norwich provide the following response with respect to the Land Division committee application re: Andren Investments, File B-49/06: The Council of the Township of Norwich has concerns regarding the viability of a farm with 62 acres. We do not need another large building lot.
Approved
9.2.2 Application for Consent
Re: Antoszko, Stan and Teresa, File B-50/06
Resolution #6
Moved by Alan Dale, seconded by George Amey;
That the Council of the Township of Norwich provide the following response with respect to the Land Division committee application re: Stan and Teresa Antoszko, File B-50/06: Object. Reasons: Does not meet minimum farm lot size according to the Township of Norwich Zoning By-Law
Approved
9.2.3 Application for Consent
Re: Klyn, Marianne, File B-62/06
Resolution #7
Moved by George Amey, seconded by Alan Dale;
That the Council of the Township of Norwich provide the following response with respect to the Land Division committee application re: Marianne Klyn, File B-62/06: No
comments / concerns.
Approved
9.2.4 Other business
None
9.3 Fire Services
No Reports
9.4 Drainage Services
No Reports
9.5 Building and By-law Services
No Reports
9.6 Public Works Services
No Reports
9.7 Recreation, Parks and Facilities Department
9.7.1 Norwich Learning and employment Resource Centre (NLERC) Proposal to Lease the old Norwich Public Library Building
Report RPF 2006-43
Resolution #9
Moved by George Amey, seconded by Alan Dale;
That Report No. RPF 2006-43, Norwich Learning and Employment Resource Centre (NLERC) Proposal to Lease the old Norwich Public Library Building, be received as information; and further that Council agree in principle to enter into a one year lease agreement with the Norwich Learning and Employment Resource Centre.
Approved
9.7.2 Other business
None
9.8 Financial Services
No Reports
9.9 Administrative Services
No Reports
10. OUTSTANDING MATTERS STILL BEFORE COUNCIL
None
11. OTHER BUSINESS
11.1 Otterville Dam
Resolution #10
Moved by Jonathan Scott, seconded by Donald Doan;
WHEREAS the Otterville Dam is of significant historical and cultural interest to the ratepayers of the Township of Norwich as well as a drawing card for tourists,
BE IT THEREFORE RESOLVED, that the maintenance of the lower banks (south of the actual dam)be considered an area to be maintained by the Township of Norwich Public Works Department on an annual basis; and further that an initial cleanup be scheduled as soon as practical.
Approved
12. NOTICE OF MOTIONS
None
13. CLOSED SESSION
14. BY-LAWS
I No. 56-2006 To Confirm the Proceedings of Council
14.1 First Reading of By-law I
Resolution #11
Moved by Alan Dale, seconded by George Amey;
That By-Law I, as listed, be introduced and taken as read a first time.
Approved
14.2 Second Reading of By-law I
Resolution #12
Moved by Alan Dale, seconded by George Amey;
That By-Law I, as listed, be taken as read a second time.
Approved
14.3 Third Reading of By-law I
Resolution #13
Moved by Alan Dale, seconded by George Amey;
That By-Law I, as listed, be taken as read a third and final time and passed and signed by the Mayor and Clerk and the Corporate Seal be affixed thereto.
Approved
15. ADJOURNMENT – 9:35 p.m.
Resolution #14
Moved by Jonathan Scott, seconded by Donald Doan;
That this Council do now adjourn to meet again in regular session on Tuesday August 8, 2006 at 9:00 a.m. in the Council Chambers, Otterville.
Approved
THESE MINUTES ADOPTED BY WAY OF RESOLUTION NO. 2 AS APPROVED BY COUNCIL AT ITS MEETING ON THE 8TH DAY OF AUGUST, 2006.
______
MAYOR
SUSAN HAMPSON
______
CLERK-ADMINISTRATOR
BETTEANNE M. CADMAN