The
Constitution
of the
Zeta Omicron Chapter
of
KAPPA KAPPA PSI
Written: May 27, 1973
Eighteenth Revision: November 8, 1999
Be it known that we, the undersigned, all active members of KAPPA KAPPA PSI, from The University of Akron, recognized formally by the National Headquarters at Stillwater, Oklahoma, have drawn up the instrument herein contained and approved for the first time. After due consideration, this document has been readopted as the operating Constitution of the Zeta Omicron chapterChapter. The regulations, stipulations, and bylaws contained herein shall govern our future activity, which shall at all times be consistent with the letter and spirit of the Code of the National Chapter.
In Affirmation, we hereby have affixed our signatures this day, the ______19992005.
Chapter Sponsor:
19972005-1998 2006 Officers
President:
Vice President:
Parliamentarian:
Membership Education Officer:
Treasurer:
Secretary:
Historian:
Preamble:
Be it known that Zeta Omicron Chapter of KAPPA KAPPA PSI, honorary fraternity for University Band members of The University of Akron, is an organization operating exclusively in the field of The University of Akron Bands, for the following several purposes:
1. To promote the existence and welfare of The University of Akron bands and to cultivate at large a wholesome respect for their activities and achievements.
2. To foster a program of active assistance to the Director of Bands, assuming a designated share of responsibility in the recruiting and organization of the membership of the band program.
3. To honor outstanding band members through privilege of the membership extended as a reward for technical achievement and an appreciation for the best in music.
4. To stimulate leadership on the campus and promulgate an uncompromising respect through the medium of the University bands for proper conduct, good taste, and an unswerving loyalty to the ideals and organizations of which one is a part.
5. To foster a close relationship between College and University bands and promote a high average of attainment by the performance of good music.
6. To promote the selection and participation in worthwhile projects within the campus and surrounding community.
7. To provide a pleasant and helpful social experience for all engaged in a University band work, and to cooperate with other musical organizations in a manner consistent with the purposes of the University of Akron and its band programs.
Table of Contents
Preamble: 3
1 General Functions and Scope of the Constitution 6
1.1 Scope 6
1.2 Legaliblity 6
2 Name 6
2.1 Formal Title 6
2.2 Incorportated non-profit organization 6
3 Purpose 6
3.1 Main Purpose 6
3.2 Combined Purpose 6
4 Organization 6
4.1 Jurisdiction of National Chapter 6
4.2 Jurisdiction over members 6
4.3 Responsibilities of the Sponsor 6
5 Membership 7
5.1 Membership Types 7
5.2 Membership Exceptions 7
5.3 Eligibility for Membership 7
5.4 Entry into Membership Education Program 7
5.5 Initiation Requirements 7
5.6 Active Membership Requirements 7
5.7 Duties of Active Membership 7
5.8 Transferring Membership 7
5.9 TAU BETA SIGMA Transfering Membership 7
5.10 Associate Membership 8
5.11 Conditional Membership 8
5.12 Limitations of Conditional Members 8
5.13 Inactive Membership 8
5.14 Alumni Membership 8
5.15 Life Membership 8
5.16 Honorary Membership 8
5.17 Initiation Fees 9
5.18 Probation 9
5.19 Suspension 9
5.20 Expulsion 9
5.21 9
6 Membership Education Procedures 9
6.1 Eligiblity of Initiates 9
6.2 Definition of Bands 9
6.3 Requirements of Prospective Memberes 10
6.4 Responsibility of the Membership Education Program 10
6.5 Duration 10
6.6 Third Degree Limitations 10
6.7 Schedule of First Degree 10
6.8 Voting on Initiates 10
6.9 Termination of Membership Education of Initates 11
6.10 Submittion of the name of the Candidate 11
7 Officers and their Duties 11
7.1 Officers 11
7.2 Election Process 11
7.3 Eligilibiltiy of Officers 11
7.4 Nominations 11
7.5 Accepting and Declining Nominations 11
7.6 Limitiations on Nominations 11
7.7 Voting Process 11
7.8 Majority 12
7.9 Compensation of Officers 12
7.10 Votes of Officers 12
7.11 Duties of the Officers 12
7.12 Saftey of Records 15
7.13 15
7.14 Removal of an Officer 16
7.15 Resignation 16
8 Committees and Councils 16
8.1 Standing Committees 16
8.2 Designation of Chairs 18
9 Meetings 18
9.1 Regular Chapter Meetings 18
9.2 Special Chapter Meetings 18
9.3 Meeting Notices 18
9.4 Quorum 18
9.5 Order of Business 18
9.6 Attendance 18
9.7 Eligibility of Meetings 19
10 Delegates and Proxies 19
10.1 Representation 19
10.2 Delegate Requirements 19
10.3 Sponsor Duty 19
10.4 Duties of Delegates 19
10.5 Delegate Compensation 19
11 Finances 19
11.1 Stipulations on Funds 19
11.2 Money Transactions 19
11.3 Fiscal Year 19
11.4 Financial Budget 19
11.5 Income and Debts 20
11.6 Annual Dues 20
11.7 Deadline for National Chapter Fee 20
11.8 Financial Records 20
11.9 Right of View of Records 20
12 Publications 20
12.1 National Publications 20
13 Ritual and Regalia 20
13.1 Ritual 20
13.2 Installation Ceremony 20
13.3 Revision of Rituals 20
13.4 Regalia 20
13.5 Official Jewelry 20
13.6 Ritual Attendance 21
14 Constitutional Adoption 21
14.1 Validation of Constitution 21
15 Amendments 21
15.1 Appending 21
15.2 Limitation on Amedments 21
16 Policies 21
16.1 Policy Process 21
16.2 Dues and Fees: 21
16.4 Absences 21
16.5 Delegates and Proxies 22
16.6 Committees 22
16.7 Fundraising 22
16.8 Membership 23
16.9 Alcohol and Substance Abuse Policy 24
16.10 Hazing Policy 24
1 General Functions and Scope of the Constitution
1.1 Scope
This document establishes and prescribes the authorized regulations pertaining to the functions and the operations of the organization for which it is written and of which it is a part.
1.2 Legaliblity
At no time shall any phase of this constitution or its policies be permitted to be in conflict with the spirit and meaning of the Constitution of the National Chapter of KAPPA KAPPA PSI. Any dispute over the interpretation or jurisdiction that cannot be properly resolved within the local chapter shall be submitted to the National Executive Secretary for consideration, opinion, and decision, which shall be the final authority in all cases.
2 Name
2.1 Formal Title
The name of this organization shall be Zeta Omicron Chapter of KAPPA KAPPA PSI FRATERNITY of College Band members.
2.2 Incorporated non-profit organization
When and at such time as circumstances may arise by reason of the need of acquiring property and/or other expanded administrative or social requirements not otherwise specifically provided for in this constitution, the Chapter shall be incorporated under the laws of the State of Ohio as a non-profit fraternal organization. Additional policies, regulations, trustees, other officials as may be designated (subject to review by the National Executive Secretary before final adoption) shall henceforth appertain as part of the spirit and meaning of this constitution.
3 Purpose
3.1 Main Purpose
The purpose of this organization shall be those purposes listed in the Preamble to this Constitution.
3.2 Combined Purpose
This Chapter shall work, when appropriate, in conjunction with the EI Epsilon Iota chapter of TAU BETA SIGMA at The University of Akron to achieve the purposes stated above.
4 Organization
4.1 Jurisdiction of National Chapter
The Zeta Omicron Chapter shall at all times be subject to the general jurisdiction of the National Chapter of Kappa Kappa Psi and shall at all times comply with the directives issued by its officers through the National Executive Director. Zeta Omicron Chapter shall conduct its affairs in such a manner as will reflect creditably upon the National Chapter, The University of Akron, and The University of Akron band programs.
4.2 Jurisdiction over members
The Chapter shall have jurisdiction over all its members at The University of Akron, and will maintain liaison with the Office of the Dean of Students Services in order to insure that at no time will the Chapter’s activities be in conflict with established policy of The University of Akron.
4.3 Responsibilities of the Sponsor
The sponsor of the Chapter, who shall be either an alumnus or honorary member, must be a full-time faculty or staff member of The University of Akron and shall be chosen by the electorate of the chapter Chapter and shall serve with the approval and at the pleasure of the National Chapter of the Fraternity, the Director of Bands, and the administration of The University of Akron. The sponsor(s) shall serve in an advisory capacity to the officers and members of the chapter Chapter and shall represent the chapter’s Chapter’s interest in faculty and administrative circles of The University of Akron until circumstances arise that the faculty sponsor cannot fulfill their responsibilities to the Chapter. Except as may be hereinafter provided, the sponsor shall have no vote in chapter Chapter deliberations.
5 Membership
5.1 Membership Types
Chapter membership shall consists of (7) types: Active, Associate, Conditional, Inactive, Alumni, Life and Honorary Membership. All Active, Associate, and Conditional memberships expire September 30.
5.2 Membership Exceptions
An initiated member of TAU BETA SIGMA shall never be granted active status in KAPPA KAPPA PSI.
5.3 Eligibility for Membership
A band member may be offered entry into the Membership Education Program of the Fraternity after the satisfactory completion of one (1) term as a member of the college or university band unless exception is made by the Chapter Sponsor. The prospective member shall be a band member who possesses unusually good character and demonstrates leadership potential.
5.4 Entry into Membership Education Program
Eligible individuals shall be permitted entry into the Membership Education Program at the request of an active member of the Fraternity. A negative vote of twenty-five (25) or five (5) membermembers, which ever is greater, of the eligible active membership shall be required to prevent a person from entering the Membership Education Program of the Fraternity. If a person is rejected on a second ballot in the same meeting, the name shall note be proposed again during the current academic year.
5.5 Initiation Requirements
Prior to initiation, the membership candidate must receive a favorable vote of seventy-five (75) percent of the eligible voting membership and pay an initiation fee and the year’s national dues as determined by the National Cchapter (refundable if not initiated) to the Chapter Treasurer who shall forward it immediately to the National Headquarters. The candidate shall not be considered initiated until said name has been recorded in the master Chapter Roster at the National Headquarters. Any chapter that submits information for initiates later than thirty (30) days after the initiated date will be assessed a late reporting fee of an additional twenty_-five (25) percent of the total number of initiates submitted.
5.6 Active Membership Requirements
Active members of the Fraternity shall be registered students and member of the college or university band program who have been formally initiated after the completion of the Membership Education Program of the Fraternity. All annual dues and fees must be paid up to date to maintain active membership in the Fraternity.
5.7 Duties of Active Membership
It shall be the duty of each active member to attend all meetings of the Cchapter; to pay promptly all financial obligation to both the cChapter and the Fraternity; to become acquainted with the national Constitution, District constitution, the local constitution and the history of KAPPA KAPPA PSI; and to support the efforts and purposes of the cChapter and Fraternity.
5.8 Transferring Membership
Any member of any KAPPA KAPPA PSI chapter who has recently been an active member of that chapter is, upon transferring to another school, eligible to become an active member at the chapter of that school. Active membership will be granted to the member upon enrollment in the band program at the new school and fulfillment of all financial obligations.
5.9 TAU BETA SIGMA Transferring Membership
Membership under conditional status shall be granted to any previously Active member of TAU BETA SIGMA whose local institution does not possess an active TAU BETA SIGMA chapter and who meets the transfer requirements as defined in the KAPPA KAPPA PSI Transfer Policy. The conditional memberships shall not exceed thirty (30) days during which time such member shall enter an orientation period to become familiar with the principles of KAPPA KAPPA PSI and the operations of the local chapter. At the end of the orientation period, such member may request associate status. Associate member status shall be conferred upon such member with the approval of the local chapter and sponsor.
5.10 Associate Membership
Associate members hall have all the rights, privileges, and responsibilities associated with active membership. Associate membership shall be granted to any member who has previously transferred to a KAPPA KAPPA PSI Transfer Policy or who has been granted honorary membership in lieu of the Transfer Policy.
5.11 Conditional Membership
Conditional status in the Fraternity may be requested by an active member when that member cannot, without undue hardship, continue to meet the requirements for active status. The request shall be in writing and shall state the specific reasons for requesting conditional status. To become effective, the member shall have paid national member dues for the current academic year. The request shall be approved by a majority vote of the cChapter, with approval of the Sponsor/Director of Bands. Conditional status shall not be maintained for more than one (1) year.
5.12 Limitations of Conditional Members
Conditional member may, at the discretion of the local chapter, attend Chapter meetings, District and national Conventions and events, participate in Ritual, participate in chapter fundraisers and service projectsChapter fundraisers and service projects, and attend Cchapter social functions. Conditional members shall not hold office, propose candidates for membership, introduce business, vote on any matters, or act in the capacity of a big brother.
5.13 Inactive Membership
Former active members who are enrolled in school but do not pay member dues shall be classified as inactive members. Inactive members have no privileges of Fraternity membership. Inactive members may not participate in any Fraternity businesses, project, or activities. To return to active status, said member must request in writing of the local chapter. Upon approval by the local chapter and sponsor, and payment of all financial obligations to the National Headquarters and the local chapter, said member shall be returned to active status.