MELTHAM TOWN COUNCIL

The Carlile Institute

Meltham

HD9 4AE

Ms M Chard

Clerk to the Council.

Dear Councillor

In accordance with Schedule 12 of the LGA 1972 Para 10(2)(b) you are summoned to attend a meeting of the Town Council to be held inthe Jubilee Room the Carlile Institute Meltham commencing at 7pm on the 2 October 2017.

The business to be transacted is as detailed on the Agenda hereunder:-

AGENDA

PUBLIC QUESTION TIME 7pm – 7.15pm

  1. NOTICE OF MEETING

Public Notice of the meeting has been given in accordance with Schedule 12 Paragraph 10(2) of the Local Government Act 1972.

  1. APOLOGIES FOR ABSENCE

- To accept apologies for absence.

  1. DECLARATION OF INTEREST

- To receive any declarations of interest on items on the agenda.

  1. ADMISSION TO THE PUBLIC

- To determine any items on the agenda considered to be of a private nature that should be discussed at the exclusion of the Public and Press, under the Public Bodies (Admission to Meetings) Act 1960 1(2).

  1. PRESENTATION AND QUESTIONS RIVER HOLME CONNECTIONS

- To receive a presentation from River Holme Connections on Japanese Knotweed in Meltham and the wider implication for businesses and the environment.

  1. GRANT APPLICATION

- To consider an application for grant aid from the Community Projects Fund (enc). XMAS LIGHTS

  1. MINUTES

- To confirm as a correct record the Minutes of the Council Meeting held on the 21 August 2017 (enc).

  1. MINUTES OF COMMITTEES

- To confirm for approval and adoption the Minutes of the under-mentioned Committees:

  • Planning Environmental and General Purposes Committee held on 21 August and 25 September (enc)
  • Properties, Administration and Finance Committee held on 18 September 2017 (enc).
  1. SCHEDULE OF PAYMENTS FOR AUGUST

- To approve the Schedule of Payments for August (enc).

  1. ACCOUNTS 2016/17 AND ANNUAL EXTERNAL AUDIT

- To consider the annual return detailing any external auditors comments (enc) and to note that the Notice of Conclusion of Audit has been posted on the Notice Boards and on the Council’s website in accordance with the legal requirements and to further note that the audit process has now been completed for the year 2016/2017.

  1. OVER 70’S CHRISTMAS GIFT

- To consider the provision of the Christmas gift to the over 70s and if appropriate approve the necessary expenditure.

  1. ROAD SAFETY CAMPAIGN UPDATE AND POSTER

- To consider the poster designed by Councillor Murgatroyd regarding parking on Zebra Crossings and approve its use in accordance with…….(enc)

  1. DOG BAGS DISPENSERS

- To confirm that the current frequency of filling the dispensers is appropriate or amend the current arrangements.

  1. HEY DOOR STEP GREEN

- To consider the correspondence from Kirklees Council in relation to this matter (enc).

  1. FELLING OF TREES IN ROBERT ASHTON PARK FOLLOWING TREE HAZARD SURVEY
  1. CHILDREN’S PLAY AREA IN ROBERT ASHTON PARK

- To consider recommendations from the Properties, Administration and Finance Committee in relation to the refurbishment of the older children’s play area in the park.

  1. CIVIC REGALIA CONSORTS CHAIN AND SECURITY

- To consider arrangements for the future security of the Mayors and Consorts regalia.

  1. PRIDE OF MELTHAM NOMINATION

- To consider the nomination received for a Pride of Meltham award (enc).

  1. DECEMBER EDITION OF MERCURY

- To consider quotes for the printing of Meltham Mercury (enc) and its delivery and approve the necessary expenditure. To note the deadlines for copy and printing.

  1. EXCLUSION OF PUBLIC AND PRESS:

Pursuant to section 1 (2) of the Public Bodies (Admission to Meetings) Act 1960 it is resolved that, because of the confidential nature of the business to be transacted, the public and the press leave the meeting during consideration of the following: -

As determined under Agenda Item 4.

Dated thisxxxxdayof September 2017.

Ms M Chard

Clerk to the Council

CM 17-10-02