The California Youth Leadership Forum for Students with Disabilities

2017 Risk Management Plan

Table of Contents

Introduction 4

1.0 Education and Training 4

1.01 Staff Training and Materials 4

1.02 Program Transparency 5

2.0 Policies and Procedures 6

2.01 Risk Management Policy and Procedures 6

2.02 Delegate Oversight 6

2.03 Parent/Guardian Check-In and Check-Out Procedures 6

2.04 Restrictions on Unauthorized Persons Picking-up and Checking-out 6

2.05 Prohibition of One-On-One Contact 6

2.06 First Aid Plan 6

2.07 Emergency Phone Numbers 7

2.08 DOR Reporting Structure 7

2.09 Local Hospitals near CSUS 7

2.10 Procedures for Transporting YLF Delegates to Local Hospitals 8

2.11 Incident Reporting 8

2.12 Non-Emergency Event 9

2.13 Administering Medications 9

2.14 Emergency Procedures for Injury or Illness 10

2.15 Transportation Plans 11

2.16 Allowable Modes of Transportation 11

2.17 Standards for Vehicles, Drivers and Passenger Safety 11

2.18 Delegate and On-Site Staff Confidentiality 12

2.19 Collection of Health, Medical, and Emergency Information 12

2.20 CSUS Emergency Evacuation Plan for Desmond Hall 12

2.21 Crime in Progress or Civil Disturbance 13

2.22 Reporting Violent or Criminal Behavior 14

2.23 Conduct if Held Hostage 14

2.24 Desmond Hall Floor Plan 15

2.25 What To Do During an Earthquake 15

2.26 What To Do After an Earthquake 15

2.27 What To Do If an Evacuation Is Ordered 15

2.28 Evacuation Plan 16

2.29 In the Event of Explosions, Aircraft Crash or Train Derailment 17

2.30 Fire and Fire Emergencies 18

2.31 In Case of a Flood 18

2.32 Hazardous Material Spill, Radiation Incident or Minor Chemical Spills 19

2.33 Parent Notification of Emergency Evacuations 19

2.34 Background Check and Fingerprinting Process 19

2.35 Bathroom and Shower Schedules for YLF Delegates and On-site Staff 20

2.36 YLF Delegate Rooming Assignments at CSUS 21

3.0 Mandated Reporting System 22

3.01 Protection from Abuse 22

3.02 Reporting Abuse 22

3.03 Consequences of Failing to Report Abuse 23

4.0 Code of Conduct and Standards of Supervision 24

4.1 Standards of Conduct 24

4.2 Standards of Supervision 25

Introduction

The California Committee on Employee of People with Disabilities (CCEPD) is located organizationally within the Department of Rehabilitation (DOR) and funded through the Employment Development Department (EDD). The Youth Leadership Forum for Students with Disabilities (YLF) planning efforts are an ongoing collaborative effort between these three entities and other state departments and private partners. The development of contracts for various aspects of YLF is through EDD. Thus, the development of the risk management plan was in collaboration with EDD and DOR.

Many of the new policies identified in this plan incorporate policies outlined in the California State University, Sacramento (CSUS) contract. The purpose of the new risk management plan is to identify, eliminate potential negative events that could have an adverse effect on the program’s objective and offer guidance to on-site staff. This plan will further provide staff the necessary tools to identify, assess, respond, monitoring and control events in a uniform consistent and safe manner. Many youth programs have a risk management plan as part of their standard operating procedures in managing its program.

1.0 Education and Training

1.01 Staff Training and Materials

On-site staff can include volunteer YLF alumni, State of California employees and contracted staff. On-site staff must review, accept and sign the Guidelines, Confidentiality, and Social Networking Policy acknowledgment documents when applying. On-site staff must read and understand the CSUS publication, “Your Guide to Working with Minors: What You Need to Know” (Youth Protection Guide) and copy of YLF’s Risk Management Plan. On-site staff is required to sign a corresponding form prior to their arrival, acknowledging they understand the information.

During the orientation, on-site staff will also receive training on the Youth Protection Guide and Code of Conduct and Standards that CSUS has instituted. (Orientation for on-site staff occurs the day before delegates arrive for the YLF program). They will also receive mandatory training and materials relevant to their position, including training on disability culture. This will include the schedule of activities (known as the “Week at a Glance”), curriculum, reference facilitation materials, emergency response procedures and the organizational communication structure.

On-site staff is expected to understand and comply with all policies and procedures provided to them. If any policies or procedures are not understood, they must ask trainers for clarification.

1.02 Program Transparency

The YLF Governance Committee, which includes state partners and other non-profit organizations, meet monthly to prepare details of the YLF program throughout the year. During the spring and summer, the Logistics and Transportation, Program, Reasonable Accommodations, Student Selection, and Personnel workgroups meet to address details of the YLF. Much of the program is coordinated in a workgroup structure.

Upon request, the schedule of activities (known as the “Week at a Glance”), curriculum and on-site staff descriptions are available to staff, YLF alumni and their families. Much of the program is also detailed in the Student Workbook. Delegates will receive curriculum on their first day at YLF.

At the conclusion of YLF, both delegates and on-site staff can provide input on the program through an evaluation.

All staff orientation and program documents are available to participants, families and the public.

2.0 Policies and Procedures

2.01 Risk Management Policy and Procedures

Everyone participating in YLF is expected to comply with the risk management policy and procedures outlined in the entire Risk Management Plan.

2.02 Delegate Oversight

On-site staff is expected to provide supervision of delegates at all times. Delegates must be accompanied by a minimum of two on-site staff members at all times other than group sessions.

2.03 Parent/Guardian Check-In and Check-Out Procedures

Only authorized adults who are identified on delegate emergency forms and provide photo identification are permitted to check-in and check-out delegates from the YLF program, including at CSUS.

YLF delegates are not allowed to leave the premises at CSUS during the YLF event.

2.04 Restrictions on Unauthorized Persons Picking-up and Checking-out

Only authorized adults who are identified on delegate emergency

forms are permitted to pick-up and check-out delegates from the YLF program, including at CSUS.

2.05 Prohibition of One-On-One Contact

Other than interactions with authorized medical or personal care attendant staff, as identified by the YLF Project Manager, one-on-one contact between staff and delegates is prohibited, outside of group settings.

2.06 First Aid Plan

The following is a guide to handle a medical emergency. Emergency phone numbers are provided as well as the DOR Reporting Structure contact information.

In the event where Cardiopulmonary Resuscitation (CPR) is necessary, it is recommended that CPR be administered by a certified CPR specialist or medical professional.

2.07 Emergency Phone Numbers

Ambulance (From Mobile phone)...... (9-1-1)

Fire-Rescue (From Mobile phone)...... (9-1-1)

CSUS Campus Police (Emergency).... 916-278-6900

CSUS Campus Police (Non-emergency)… 916-278-6000

YLF Nurse (Desmond Hall Front Desk)… 916-278-5428

2.08 DOR Reporting Structure

In the event of a medical emergency or emergency evacuation, the following DOR and EDD staff must be contacted in this order Cellular phone numbers will be provided to on-site staff:

1. Daniel Gounder, YLF Project Manager (DOR): 916-445-9932 will report to Maria Aliferis-Gjerde, Executive Officer.

2. Maria Aliferis-Gjerde, Executive Officer (DOR): 916-558-5698 will report to other DOR, EDD and CCEPD Chair on the medical emergency or emergency evacuation.

3. Michelle Reynolds, Deputy Director, Legislation and Communications (DOR): 916-606-1845

4. Irene Walela, Deputy Director (DOR): 916-558-5837

5. Dennis Petrie: Deputy Director of Employment Development Department (EDD), 916-651-6051

6. Maria Nicolacoudis, Chair (CCEPD): 408-279-7515

2.09 Local Hospitals near CSUS

The list is only included for informational purposes and lists hospitals in closest proximity order to the CSUS campus. No YLF delegate will be transported in personal cars, only in ambulances. Assigned on-site staff or the YLF nurse will stay with the delegate at the hospital until parents or the legal guardian arrive.

Mercy General Hospital

4000 J Street

Sacramento, CA 95819

916-453-4545

Non-Trauma Center