The Business of Weddings and Events

Simply Elegant Weddings & Events

The Business of Weddings and Events

By Janice Daniel

www.SimplyElegantWeddings.net

Congratulations are your upcoming Wedding.

This is such a special time in your lives as you venture out to experience life as a married couple. Simply Elegant Weddings & Events hopes that we can be there to help guide you through the process of planning for the big day, along with removing the stress and answering all of your questions along the way. We want you to be able to relax and enjoy your family and friends and leave the rest to us.

Simply Elegant Weddings and Events offers full service wedding planning, partial wedding planning and Day Of Coordination, along with advice and coordination of all the other special events that take place from now to the day you leave for your Honeymoon.

Creativity, Imagination and Attention to Details is what Simply Elegant Weddings & Eventsis all about.

To bring your Dreams, Visions and Passions to Reality.

Cheers,

Simply Elegant Weddings and Events

A Little About Me……

v  I planned my first Wedding / Event in 1983

v  Until the last 3 years most Weddings / Events were planned for family, friends and friends of friends

v  Certified Wedding and Event Planner, Lovegevity Wedding Planning Institute, 2015

v  Associates of Arts Degree in Design, Fashion Institute of Design

v  Bachelors of Science Degree in Accounting / Finance, Calif. State Long Beach

v  I love to incorporate the personality of the couple into the wedding day with little unexpected details

v  My goal for each wedding is to bring the couples dreams, visions and passions to reality

Frequently Asked Questions

v  Where do you meet with potential new customers?

v  We can meet at a coffee shop, your home or mine, I also have a meeting place setup at a venue, The Yolanda Ranch and at Firehouse Entertainment.

v  Do you have a preferred vendors list?

v  Yes, this includes bakeries, venues, photographers, party rentals, DJ’s, carriage rentals and makeup artists. This list is provided to you at our contract signing.

v  Have you ever had anything unexpected happen and how did you handle the situation?

v Yes, last year ten minutes prior to pre-ceremony the DJ’s iPad quit working with no time to have it replaced. I keep the pre-ceremony and ceremony music for each wedding as a playlist on both my iPhone and my android tablet, so he plugged in my iPhone to his equipment and no one, especially the bride, knew there was a problem.

v What is a Wedding Emergency Kit and can I use it?

v The kit is exactly that, an emergency kit, I keep many items in it just in case. There are always, cotton ball, band aids, q tips, small sewing kit, safety pins, hem tape, coloring book , crayons(washable) bleach pen, breathe mints, antacid, bobby-pins, Tylenol, Advil and a backup cake cutter and server plus many other item.

v Yes, It is there for your use.

Wedding Overview

Ceremony Place / Start Time / End Time:

Rehearsal Place & Time:
(Number attending: )

Rehearsal Dinner Place & Time:

Reception Place / Start Time / End Time:

Planned Guest Count:

FINAL Guest Count:

Getting Ready Location (Guys):
Groom’s Cell Phone:
Groom’s Birthday:

Getting Ready Location (Girls):
Bride’s Cell Phone:
Bride’s Birthday:

First Look

Wedding Night Accommodations:

Honeymoon:

Bridesmaids Names: Groomsmen Names:
MOH Cell Phone: Best Man Cell Phone:

Flower Girl: Ring Bearer:

Siblings: Siblings:
Bride’s Parents: Groom’s Parents:

Mom’s Cell Phone: Mom’s Cell Phone:

Point Person Contact Info:

Pinterest Profile Name/Link:
Instagram accounts:
Instagram wedding hashtag:
Facebook:

Bridal Profile Questionnaire

1. Name of Bride-to-be (B2b):

______

a. Date of birth:

______

2. Name of Groom-to-be (G2b):

______

a. Date of birth:

______

3. Current Address:

______

4. Wedding Planner:

a. Planner

b. Coordinator

c. Director

d. All Services

5. City of Wedding:

______

6. Wedding Date:

______

7. Time of Ceremony:

______

8. Wedding Budget:______

9. Ceremony Location:

a. Indoor:

i. Religious facility

ii. Hall

iii. Special Venue ______

b. Outdoor:

i. Garden

ii. Backyard

iii. Special Venue ______

10. Reception:

a. Indoor

b. Outdoor

c. Both

14. Estimated number of guests:

(This is used for price per person estimates, such as invitations, catering,

and cake.)

11. How many hotel rooms do you think will be needed?

______

12. What type of wedding do you envision

a. Very Formal

b. Formal

c. Semi-Formal

d. Informal

e. Other

13. Select which words from the following list that best describes your wedding

day vision:

a. Elegant

b. Simple

c. Party

d. Celebration

e. Grand

f. Traditional

g. Romantic

h. Sophisticated

i. Glamorous

j. Contemporary

k. Hip

l. Funky

m. Vintage

n. Magical

o. Festive

p. Conservative

14. How many bridesmaids, including the Maid of Honor?

a. 1-3

b. 4-6

c. 7-10

d. 10 or more

15. How many groomsmen/ushers, including the Best Man?

a. 1-3

b. 4-6

c. 7-10

d. 10 or more

16. Will you have a flower girl/s?

a. 1-2

b. 3-4

17. Will you have a ring bearer?

a. Yes

b. No

18. Your favorite wedding gown designers are:

______

______

19. Wedding Gown Color:

a. Blue White

b. Natural White

c. Cream

d. Ivory

e. Other ______

20. Wedding Gown Style:

a. Length:

i. Full

ii. Ankle

iii. Knee

b. Silhouette:

i. A-line

ii. Ball gown

iv. Empire

v. Sheath

vi. Mermaid

d. Sleeve Options:

i. Strapless

ii. Spaghetti straps

iii. Off the shoulder

iv. Three-quarter length

v. Cap

vi. Fitted point

e. Neckline:

i. Bateau

ii. Décolletage

iii. Halter

iv. Jewel

v. Off-the-shoulder

vi. Sweetheart

vii. Scoop

viii. V-neck

21. Headpiece Style:

a. None

b. Tiara

c. Headband

d. Wreath

22. Veil Style:

a. None

b. Blusher

c. Fingertip

d. Ballerina

e. Sweeping

f. Cathedral

23. Bridal Shoes:

a. Sneakers

b. Ballet Slippers

c. Strappy Sandals

d. Open Back Slings

e. Other

24. Accessories: (Choose all that apply)

a. Gloves

b. Garter

c. Handkerchief

d. Jewelry

e. Purse

f. Wrap

25. Stationery: (Match to answers regarding style)

a. Paper:

i. Linen

ii. Vellum

iii. Parchment

iv. Jacquard

v. Corrugated

vi. Handmade paper

vii. Glassine

viii. Rice paper

b. Printing:

i. Engraved invitations

ii. Thermography

iii. Offset printing

iv. Letterpress

v. Calligraphy

c. Wording:

i. Traditional Wording

ii. Contemporary Wording

26. Catering: (Choose all that apply)

a. Seated/plated dinner

b. Buffet

c. Appetizers only

d. Champagne and Cake only

27. Cake Style:

i. Contemporary

ii. Fun

iii. Traditional

iv. Simple

v. Elegant

vi. Other ______

28. Flowers:

a. Winter:

b. Spring:

c. Summer:

d. Fall:

29. Photography Style:

a. Traditional

b. Photojournalistic

c. Storybook

d. Combination ______

30. Ceremony Music:

a. Processional:

i. Live singer/soloist

ii. String Quartet

iii. Classical CD (i.e. Canon in D)

iv. DJ

v. Other ______

b. Wedding March

c. Recessional

:i. Live singer/soloist

ii. String Quartet

iii. Classical CD (I.e. Canon in D)

iv. DJ

iv. Other ______

31. Reception Music:

a. Live Band

i. Jazz

ii. Contemporary

iii. Rock

iv. Country

v. Combination

b. Disc Jockey

i. Oldies

ii. Top 40

iii. Rock

iv. Country

v. Combination

c. String Quartet

i. Classical

ii. New Age

iii. Combination

32. Transportation:

a. Limousine

b. Sedan/Town Car

c. Stretch Hummer

d. Truck Limousine

e. Stretch navigator

f. Other ______

33. Videography

a. Style

:i. One Camera

ii. Two Cameras

iii. Cinema Style

34. Decorations/Favors/Extras: (Choose all that apply)

a. Dove release

b. Sand ceremony

c. Guest favors

d. Gift baskets

e. Bubbles

f. Rose petal paper cones

g. Ice sculpture

h. Other ______

Consulting Agreement

This Agreement for Consulting Services (“Agreement”) is entered into by and among Simply Elegant Weddings & Events(SEWE)and ______("Client") (collectively, “Parties”). Until it is signed by all Parties, this document is a proposal only, the terms of which are valid until , 2015. SEWE will not begin its planning services for Client’s event until SEWE has received the signed contract and Non-refundable Retainer as defined herein.

WHEREBY, Client desires to hire SEWE to provide event planning services for Client’s event, currently scheduled for ______(the “Event”), and SEWE desires to provide such services, the Parties hereby agree to the following terms and conditions:

1. Services and Fees. Client hereby engages SEWE to provide the event planning services set forth in Exhibit A to this Agreement, entitled “List of Services.” The Total Fee for these services is $.

Fees are non-refundable unless SEWE fails to provide services as set forth in this Agreement or this Agreement is terminated before SEWE has provided services for which Client has paid. If Client pays SEWE with a check that is returned for insufficient funds, SEWE shall be entitled to a $75 returned check fee. Payments that are more than one week past their respective due date will incur a late fee of $10 per additional day. If a payment goes more than 30 days overdue, SEWE will cease all work on event.

2. SEWE Appointments and Hours. SEWE office hours of business are Monday through Friday, 9 a.m. to 5 p.m. Meetings are scheduled by appointment only. SEWE is only available Saturdays that are not scheduled with another event; please make a Saturday appointment request in advance so we can do our best to accommodate your needs. The office is closed on Sundays. If SEWE is unavailable when Client needs them, SEWE will return phone calls and emails by the next business day, except in the case of an emergency. In the event that the Client needs to cancel a meeting, SEWE requests that Client notifies them in sufficient time to rebook that appointment.

______initial

3. Disclaimer. If, in the sole and reasonable judgment of SEWE, the Event is materially changed such that SEWE’s responsibilities are expanded beyond the scope of the List of Services provided in Exhibit A, SEWE unilaterally and unconditionally reserves the right to renegotiate fees with Client based on the additional work involved. Such renegotiations shall be conducted in good faith and shall conform to SEWE’s past and customary charges for additional services. At all times during any such renegotiations, SEWE shall continue to provide, on a timely basis, the services under this Agreement which are not materially impacted by such change.

4. Length of Service: The length of contracted service begins upon receipt of the Non-Refundable Retainer, and continues through the event date.

5. Deliveries and Errands. SEWE is not obligated to make deliveries or run errands for Client but will make arrangements for deliveries and errands as requested by Client. Client agrees to pay an hourly fee of $40/hour for such deliveries or errands in addition to the fees in this Agreement.

6. Acts of God:

If an act of God, such as a fire, flood, earthquake, terrorist attack or other natural calamity shall cause Client to cancel their wedding, SEWE will require payment only for the time already spent planning Client’s wedding and for services whose contracts cannot be broken. Likewise, if such an act of God causes SEWE or any of our recommended suppliers or vendors to be unable to provide the agreed-to service, Client will not be required to pay for the service, and Client will not hold SEWE or the service provider liable for an inability to perform.

7. Abuse Clause: At all times while SEWE is providing services for Client, Client hereby agrees to treat all employees of SEWE in an appropriate and civil manner. At no time and under no circumstances whatsoever shall any employee of SEWE tolerate abusive, violent, destructive, menacing, or harassing behavior from Client, any agent or party acting on behalf of Client, or guests of Client. SEWE reserves the right to terminate services immediately, without notifying Client and without refund of monies paid if Client, any agent or party acting on behalf of Client, or guests of Client fails to observe this policy.

8. Vendors. SEWE requires for Client to pay for parking services on the day of the event. Client is also responsible for providing event coordinator and event assistants with a meal during the event.

9. Other Contracts. SEWE will make every effort to recommend the most appropriate, reputable vendors for the event. Client agrees that SEWE is not a party to any other contracts for event services between Client and any other vendor.. Client agrees that SEWE will in no way be held responsible for any damages, including but not limited to refunds, resulting from any other vendor’s breach of contract. Although SEWE will, at Client’s request, assist in delivering payment to third parties, any and all contracted services of third parties are the financial and legal responsibility of Client, and there is no financial responsibility between SEWE and these third, regardless of whether the contract was signed by the Client or by SEWE on the client’s behalf. Client acknowledges that in no event shall SEWE be liable for any incidental or consequential damages (whether foreseeable or not), subjective event-related complaints, or for any other mishaps occurring at the event resulting from the acts or omissions of any other parties.

10. Warranties and Liability Limitations. In the event of a dispute under this Agreement, SEWE or each of its Consultants shall be limited in liability to the Total Fee for the List of Services provided under this Agreement. SEWE is only responsible for the services listed in Exhibit A “List of Services.” SEWE shall not be liable for breach of contract by any other vendors who agree to provide services for the Event, and is released from any such claims or liabilities. SEWE assumes no liability for damage or injury caused by tents or lighting.

11. Cancellations. Should Client cancel the Event, Client agrees that any and all funds paid to SEWE are fully non-refundable, and will be forfeited by Client. Client additionally agrees to pay SEWE for any additional documented expenses already incurred by SEWE as a result of its planning services for the Event.

12. Termination. Either SEWE or Client may terminate this Agreement at any time. Notice of such termination shall be given to the other Party in writing, delivered to the address indicated below, and termination shall be deemed effective as of the date of delivery of such notice. Upon termination, SEWE shall prepare and deliver to Client an itemized accounting of what fees have been accrued as of the date of termination with a final invoice or credit, as appropriate.