The Bourne Community College

JOB DESCRIPTION

Attendance Officer

It is essential that all staff actively promote the aim of The College summarised in its mission statement and implement the following values:-

A positive and supportive ethos which emphasises the worth of the individual
Excellence in all areas
Autonomous learning
Motivation by celebrating achievement
Respect in relationships
Responsible behaviour
High standard of personal presentation (including appearance and language)
Partnership with parents and the wider community to secure student achievement

The College is also committed to ‘Investors in People’, at the heart of this is matching training to need for all staff in line with College targets. There is an expectation that the post holder will undertake training as required.

The role of the Attendance Officer will be to work alongside key school staff, in school, to promote excellent attendance, reduce levels of absence and work with students and families to promote high levels of attendance.

Responsible for:Promoting and supporting high levels of attendance. Promoting a positive attendance and punctuality culture. Forming strong relationships with parents/carers.

Line Manager:Assistant Headteacher

Reporting to:Assistant Headteacher

Responsibilities of the post

Principal Accountabilities

To identify and work with individuals and groups of students, using regular attendance checks
To work closely with parents/carers and students to improve levels of attendance
To collate information in order to inform school, Education Welfare and parents/carers

Duties:

To work with groups of students to improve levels of attendance
To work with parents/carers and other agencies in improving their child’s attendance record and coordinating parental support and training where appropriate
To interpret information relating to attendance patterns and identify key areas of concern for Leaders of Year and Assistant Headteacher
To ensure all registers are complete and no missing marks or unexplained absences remain
To assist with the identification of students who will receive support in improving their attendance record
To follow the school policy of ‘first day contact’ with the school
To check and remind any necessary staff to complete registers
To ensure all unexplained absences are accounted for or send letter requesting an explanation
To assist and check records prior to Censes to ensure school attendance is accurate and up to date
To monitor the attendance of vulnerable groups of students and liaise with staff/SEN Department
To produce termly report for Leaders of Year and Assistant Headteacher
Liaise with the Education Welfare Service to exchange information and determine appropriate levels of intervention
To input timely information i.e. exams, music trips, sporting events, work-based learning appointments, absence reports
To check accuracy and correct coding on registers
To follow Attendance Policy and send out letters as required
To provide updates for staff on student attendance
To collate, maintain and update attendance data
To work alongside relevant staff, contact teachers, senior management, learning support assistants, to improve attendance
To keep up to date with SIMS and Go4Schools training

Working with children and young people is a sensitive and responsible position and it is required that the Attendance Officer will work within the framework provided by National Legislation.

The post holder will be expected to perform such duties as may be reasonably required by the Headteacher and that these should be in line with national legislation and current conditions of service.

Name:…………………………………………………….

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