July 24, 2017
The meeting of the Pend Oreille CountyBoard of Commissioners was called to order in their meeting room at 9:05 a.m. Present were Vice-Chair Stephen Kiss, Commissioner Mike Manus and Clerk of the Board Rhonda Cary. Chair Karen Skoog was excused for the week. R. Cary offered the invocation. S. Kiss led the flag salute.
(1)
The Board spoke about emergency responders, wildfires in the area, and the housing shortage.
(2)
Consent Agenda - Motion was made by M. Manus to approve the Consent Agenda. Motion was seconded by S. Kiss. Motion carried unanimously. The Consent Agenda includes this week’s Agenda, the Minutes of the Board’s July 17, 2017 meeting and the following items:
Investment Earnings (year-to-date estimate):$22,246.80
Payroll Change Notice:
Counseling Services –
Cheryl Dalton, Resignation, Effective 7/14/2017
Sheriff-Deputy –
Eric Schutte, Resignation, Effective 7/22/2017
Minutes – Special Meeting July 13, 2017
Adoption of Road Department Equipment Rates to be used for Reimbursement Requests
RESOLUTION NO. 2017-30, COMMISSIONERS’ RECORDING
Equipment Rental and Revolving Fund Vehicle and Equipment Rates 2018
RESOLUTION NO. 2017-31, COMMISSIONERS’ RECORDING
(3)
Sheriff Alan Botzheim was present to discuss the law enforcement contract with the City of Newport. Financial Manager Jill Shacklett joined the meeting in progress. The group reviewed data regarding calls for service and previous years’ contract amounts.
(4)
M. Manus provided an update from last week’s Economic Development Council meeting.
(5)
The Board recessed for lunch at 12:00 p.m.
(6)
S. Kiss presented vouchers which were approved for payment by the Hotel Motel Tax Advisory Board as follows: Sonya Scauflaire - $2,928.34; Open Door Advertising - $2,422.80; PORTA - $72.31; Statesman Examiner - $82.55; and, Newport/Priest River Rotary Club - $5,000.00. Motion was made by M. Manus to approve the Hotel Motel expenditures. Motion was seconded by S. Kiss. Motion carried unanimously.
(7)
The Board spoke about the arena at the fairgrounds, healthcare integration, and the Noisy Creek fire.
(8)
Prosecuting Attorney Dolly Hunt was present for an update. Also in attendance was county resident Bob Eugene. Topics for discussion included a water banking agreement, a land use case in Thurston County, the leased property in Ione, the Ashenfelter Bayland transfer, the proposed Social Media Policy, healthcare integration, Rustler’s Gulch, and camping on county property.
(9)
D. Hunt requested an executive session regarding potential litigation pursuant to RCW 42.30.110(1)(i) for 10 minutes from 3:35 p.m. to 3:45 p.m.
(10)
The Board returned to regular session at 3:41 p.m. D. Hunt and B. Eugene were present. M. Manus spoke about housing developers taking an interest in Pend Oreille County.
(11)
The Board discussed leasing the county property in Ione regarding term, monthly rent, and property measurements.
(12)
Public Comment Period – There were no persons present for comment.
(13)
Motion was made by M. Manus to continue the meeting to July 25. Motion was seconded by S. Kiss. Meeting continued at 4:25 p.m.
July 25, 2017
The meeting room was available for refreshments at 8:30 a.m.
(14)
S. Kiss called to order the meeting of the Elected Officials and Department Heads. Present were M. Manus, R. Cary, County Clerk Tammie Ownbey, Assessor Jim McCroskey, Public Works Director Sam Castro, Weed Specialist 1 Lisa Alkire, Human Resources Manager Spencer Shanholtzer, D. Hunt, Auditor Marianne Nichols, Jail Captain Geoff Rusho, J. Shacklett, A. Botzheim, Community Development Director Greg Snow, Public Works Office Manager/Risk Manager Teresa Brooks, Commissioner Programs Christine Rahoun, and ITS Director Mark Lemen.
G. Rusho provided a presentation regarding the jail and corrections operations. Topics covered included staffing, keeping citizens safe, the work release program, the history of the jail since 1975 including the construction of the new facility, the remodel of 2014 which brought an in-house infirmary, additional security in the outdoor recreation facility, separation of male and female inmates, professional laundry service, increased food storage, and an inmate classification system. Future projections include increased training for officers and providing a benefit to the county.
M. Manus provided an update on the prospect ofHiTest Sandmoving to Pend Oreille County. Included was the proposed location, air quality testing, potential jobs, and the timeline for each phase of development.
Department Roundtable included an update on fires in the county, the state audit, participation in Live Well to earn a group discount on insurance rates, Outlook training by the IT department, and Public Records training.
(15)
Counseling Services Director Annabelle Payne was present for an update. Topics discussed were the state on-site licensing audit, a Homeless Youth Safety and Stability grant application to fund family reconciliation services, the Developmental Disability Advisory Council, a tour of rural counties by a WISe representative, the Wellness Fair, revisions of job descriptions, the opening for a school-based counselor, a proposed meeting with criminal justice partners, the completion of the Prevention state audit, installation of the equipment in the conference room, and healthcare integration.
(16)
G. Snow was present to request a wage increase for an employee in the Community Development department. Also present was S. Shanholtzer. The group reviewed responsibilities, testing requirements, and comparable salaries.
The group also discussed vacant property in the county.
(17)
Aging and Long Term Care Planning and Management Council member Ken Smith was present to discuss another member’s term and an option for appointment.
(18)
The Board recessed for lunch at 12:00 p.m.
(19)
S. Castro requested an executive session regarding collective bargaining pursuant to RCW 42.30.140(4)(a) for 5 minutes from 1:35 p.m. to 1:40 p.m. Also present was S. Shanholtzer.
(20)
Public Works Update – Present were S. Castro and Senior Design & Construction Engineer George Luft. S. Castro spoke about the Right-of-Way & Temporary Access Agreements for the Indian Creek Project.
S. Castro discussed the hiring of a road district foreman, the riser to increase the grade at the LeClerc Road ‘watering hole’, the impacts of the 2018 road construction regarding funding and staffing, the impacts due to the elimination of CPG funding for household hazardous waste, the timeline for the emergency declaration, the status of the courthouse elevator, a proposal to ask vendors for funding support, and the Mill Creek bypass culvert.
Motion was made by M. Manus to authorize the Vice-Chair to sign the right-of-way paperwork for the LeClerc Road Indian Creek Project. Motion was seconded by S. Kiss. Motion carried unanimously.
Temporary Construction Easement (Roy) for the Indian Creek Culvert Elimination Project
AGREEMENT NO. 2017-55, COMMISSIONERS’ RECORDING
Warranty Deed (McDaniel) for the Indian Creek Culvert Elimination Project
AGREEMENT NO. 2017-56, COMMISSIONERS’ RECORDING
Temporary Construction Easements (McDaniel) for the Indian Creek Culvert Elimination Project
AGREEMENT NO. 2017-56A, COMMISSIONERS’ RECORDING
Warranty Deeds(Kalispel Tribe of Indians) for the Indian Creek Culvert Elimination Project
AGREEMENT NO. 2017-57, COMMISSIONERS’ RECORDING
Temporary Construction Easement (Kalispel Tribe of Indians) for the Indian Creek Culvert Elimination Project
AGREEMENT NO. 2017-57A, COMMISSIONERS’ RECORDING
Motion was made by S. Kiss for Commissioner Manus to sign out of sequence vouchers for the Indian Creek Project. Motion was seconded by M. Manus. Motion carried unanimously.
(21)
S. Shanholtzer was present to review with the Board the requested comparable COLAs for Counseling Services. Also present was J. Shacklett. The Board recommended a 1% COLA for 2018 budgeting purposes.
(22)
M. Lemen was present to discuss Social Media archiving. Also present was S. Shanholtzer. M. Lemen compared archiving companies’ plans and pricing. Discussion also included the importance of social media disseminating information to the constituents.Motion was made by M. Manus to approve the purchase of ArchiveSocial on a monthly basis. Motion was seconded by S. Kiss. Motion carried unanimously.
(23)
Correspondence Received:
7.20W. Antcliff-Interest in Serving on Planning Commission
7.21Rural Resources Governing Board Meeting Agenda
(24)
Correspondence Sent:
NETCHD-Appointment of Commissioner Kiss to Board of Health
(25)
As of this date, the Board approved vouchers for payment as listed and made available by the Auditor’s Office. The following vouchers/warrants/electronic payments are approved for payment:
Salary and Claim
Current Expense$ 336,816.60
Counseling Services$ 67,532.77
Crime Victims Compensation$218.23
Fair$ 3,454.60
Park$543.50
Road$ 138,171.75
Veteran’s Assistance$250.00
Timber Sales$ 1,045.00
Treasurer’s O&M$ 1,643.60
Auditor’s O&M$ 16,557.29
Emergency 911 Communications$ 13,206.79
Extension Education$ 23.68
Public Facilities$ 2,431.53
Capital Projects$781.18
Solid Waste$ 64,176.63
Risk Management$ 1,216.07
Equipment R&R$ 17,013.48
IT Services$ 15,623.24
Sheriff’s Trust$684.00
TOTAL$ 681,389.94
Checks 166332 through 166437 totaling $200,105.79 and Electronic Funds Transfer 13672 totaling $4,806.07 dated July 24, 2017.
Checks 166324 through 166331 and 166488 through 166510 totaling $41,271.77 and Electronic Funds Transfers 13481 through 13671 and 13675 through 13680 totaling $457,324.43 dated July 25, 2017. Includes Jr. Taxing districts.
(26)
Motion was made by M. Manus to adjourn the meeting. Motion was seconded by S. Kiss. Meeting adjourned at 4:30 p.m.
ATTEST: /s/ APPROVED: /s/
Clerk of the Board Chair of the Board
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