The Black Horse Inn

Pilgrim Suite

Conference/Meeting/Training Room Pack

The Black Horse Inn, Pilgrims Way, Thurnham, Maidstone, Kent ME14 3LD

01622 737185

The Black Horse Inn, Pilgrim Suite – The Perfect Conference Venue

The Black Horse Inn, Pilgrim Suite is the ideal venue for your business meetings, seminars, training requirements, staff functions and conferences, offering you excellent facilities, a peaceful country location, easy access and attentive service

The suite is well equipped and air conditioned with natural daylight seating up to 60 in a variety of styles with ‘break out’ areas. The suite is available on both a day and residential basis. Minimum of 8 delegates is required.

Services and facilities include:

  • Overhead projector and screen
  • Flip chart and pens
  • Wi Fi
  • Photocopying
  • Fax facilities
  • Natural daylight
  • Blackout option
  • Onsite parking
  • Dimmable lighting
  • PA system with roving microphone
  • Mineral water
  • Complimentary mints
  • Refreshments on arrival with biscuits
  • Mid Morning refreshments with biscuits
  • Lunch as per day rate chosen
  • Mid afternoon refreshments with cake
  • Direct access to grounds

Day rate A with ‘working’ sandwich lunch £29 plus VAT

Residential rate with full English breakfast and 3 course dinner £130 plus VAT

Day rate B with ‘working’ buffet lunch £35plus VAT

Residential rate with full English breakfast and 3 course dinner £135 plus VAT

Day rate C with 2 course cooked lunch in the restaurant £43 plus VAT

Menu issued on the day and menu choices collected mid morning

Residential rate with full English breakfast and 3 course dinner £145 plus VAT

For short notice meetings we can at the Office Managers discretion offer room hire by the hour subject to a minimum of 3 hours at £100 plus VAT and £20 plus VAT per hour thereafter. Refreshments can be arranged.

We will be delighted to welcome you to The Pilgrim Suite to show you our excellent facilities and to discuss your detailed requirements. Please ring for an appointment.

The Conference Room

This is a spacious room which is 14 metre (46 ft) x 10 metre (33 ft) approx in size. A separate area in the same room accommodates delegates for a working lunch. The room also has toilets and a cloakroom area with ‘break out’ areas as the room is large.

Suggested layouts and maximum numbers

U-Shape 38

Boardroom 28

Theatre 60

Cabaret 44

Classroom 40

Conference/Meeting booking conditions

Cancellations

To keep our prices competitive we have a cancellation policy. Cancellation charges follow a sliding scale dependant on how much notice is given and are based on the anticipated final invoice:

6 – 12 weeks prior to the conference25%

4 – 6 weeks prior to the conference50%

Less than 4 weeks prior to the conference75%

In each case we will make every attempt to re-let the room and any resulting revenue will be deducted from the cancellation charge.

Number of guests attending

We can reduce the number of guests attending and adjust your bill only if we have at least 3 days notice as food may have been already ordered and staff arranged.

Payment terms

Unless you have agreed credit facilities with the hotel a deposit of 10% is due with the confirmation of booking and full payment of the balance two weeks before the function. If you have credit facilities, you will be invoiced after the event and the amount due for payment will be due 30 days from the invoice date. We reserve the right to charge interest at 3% over base on outstanding amounts.

Credit facilities

Credit facilities can be arranged subject to credit checks and hotel approval. Should you wish to have this facility please contact the Office Manager.

Use of hotel

Please consult us if you want to attach objects to walls. Any damage to the property will have to be charged.

How to find us

If you are using Satelite Navigation please type in the postcode ME14 3LE which is the property directly opposite the hotel/pub. Our own postcode should not be used as it is split by the A249!

From M20 take junction 7 to A249. Turn into Detling village and take the Pilgrims Way sign posted Thurnham. 1 mile East of A249 and 3.5 miles from Maidstone. Only 5 minutes from M20 but in the heart of the Kent Downs.

Railway – nearest station Bearsted one hour journey from London Victoria

Ashford International Rail Station – 20 minutes drive

Gatwick Airport – 45 minutes drive

Heathrow Airport – 1 hour 15 minute drive

London City Airport – 1 hour

Dover Ferry Port – 1 hour