TABLETOP DESIGN COMPETITION

Table Top Décor

Friday, November 14th 2008

The Ballroom at The RenoSparksConvention Center

Don’t miss this opportunity to showcase your creative talents at the 1st Ever Reno Tahoe NACE Tabletop Design Competition. This is sure to be one of the best NACE fundraisers and industry events held to date. Register today!

Competition Guidelines:

Anyone can enter! We are looking for the best in Table Top Décor. Each contestant will be able to choose a tabletop theme: Contemporary or Classic. Your table must incorporate the appropriate element into the design. A line item list of all production/rental costs must be displayed at your table. The event will be open for public viewing during the event and awards presentation. We will crown Northern Nevada’s Best Designer as well as present 1st 2nd place awards for element interpretation in each category. You are limited to 2 paid entries. All paid entrants will be featured in the program, on the NACE website and through special promotions.

Table Top Décor Entry Fee ~ $50.00

1 – 60” round banquet table

1 – hotel 90” square white table linen

1 - tall cocktail table to display promotional information

8 –banquet chairs

Event Timeline:

11-13-08 12:00 pm to 5:00 pm set up

11-14-08 9:00am to 1:00pm set up

1:30 pm – Judging

6:00 to 10:00 pm – Christmas in November Event & Awards Presentation

To enter or RSVP, log on to and click the Register Now button. Costs for attendance at the event is $35 for NACE members, spouses or employees from a member company; $45 for guests; See the following pages for competition information and guidelines. Questions can be directed to Tiffany Zabaglo, Programs Chair, at 530-543-2119 or Robin Brockelsby, President, at 775-359-6733.

COMPETITION INFORMATION & GUIDELINES

TABLES TOP ENTRANT SPECIFICATIONS:

  • The RSCVA will provide a 60” round table for Table Top Décor with a white hotel 90” square linen. All entrants will also receive a tall cocktail table to display promotional information (No linen provided for this table)
  • You may bring in another size /shape table; HOWEVER your entire space is LIMITED to an area of 15 ft. wide by 15 ft. deep. Every table must be set for 8, though it is up to you whether you set a complete place setting, or a partial one. Remember you have the entire 15 x 15 foot space to decorate but you may not exceed that area. You may use pipe and drape or any other items you would like in your space. Please let Laurie know if you will not need the JW’s table or chairs.
  • You may not request any other tables from the venue. DO NOT contact the property for any reason for this event or you will be disqualified!!
  • Chairs – RSCVA has Extra Large banquet chairs with a padded back and seat. Keep this in mind if ordering chair covers and notify Robin if you will NOT be using the venue’s chairs.
  • Linen - You are responsible for providing table coverings and 8 napkins for your design..
  • Tableware - Designers are responsible for providing all tableware for their design. Feel free to use any style and any number of items to complete your design.
  • Candles - All flames must be enclosed except if using mechanical (Chace) metal-case candles.
  • No identifying literature or signage can be placed on the cocktail table or your design prior to the end of judging at 2:30 pm.
  • You may use as many vendors as you would like to complete your table and they may put out their business cards and information on your tall cocktail table after the judging. However only the paid participant will receive recognition in printed programs and special promotions.
  • Your element must be incorporated into all areas of your design.
  • Options at your discretion: Rental chairs, rental tables, chair covers, chargers, glassware, flatware, linen, centerpieces, favors, menu cards - let your imagination and creativity show!

All participants please read this!!

RENTALS:

  • Neither the venue nor NACE is responsible for any of the items you rent or borrow for this event.
  • We suggest that you have a separate contract with each vendor that provides items for your table and that you are aware of the replacement cost of every item.
  • You may use any source for items for your table; please list each vendor as a credit in the Master List.
  • Rental Companies providing equipment for this event must be delivered BETWEEN 12pm and 5pm on ThursdayNovember13th, Or Between 9am and 1pm on FridayNovember 14th. Due to other scheduled events at the RSCVA. No deliveries will be accepted before 12pm on November14th. Judging will begin promptly at 1:30 if your table is not ready it is not eligible for any awards.

TABLE ASSIGNMENTS:

  • A number for your table will be randomly assigned to you; this number will be used to identify your table. You will have the number by November 10th if you want to incorporate it in your design.
  • When you arrive in the ballroom, your assigned number will be on your table. Your number must be visible for identification during judging within your 15’ square area. Please do not switch table numbers or locations.
  • The designed tables will be placed along the perimeter of the ballroom for better photographic opportunities.
  • Tables and chairs from the venue will be pre-set in your space. Please notify Robin if you will not be using the provided items.

COLLATERAL & PROMOTIONAL MATERIALS

At 2:45 pm (after judging is completed) or before the Christmas in November event begins, we suggest that you place your identifying materials and those of your contributors on your table for identification. The event attendees will be able to view your table beginning at 6:00 pm. Please make sure you are back by 6pm to answer questions and to make the most of the people that will be attending the show.

SHIPMENTS & STORAGE:

  • You must bring all items needed into the venue on the days noted above for set up times.
  • There will not be a designated Storage area during the event. You may use the area under your table for storage but we must leave a 2 foot space behind each area so you may not store items in that area.

PROGRAM & MASTER LIST:

  • We will print a Program featuring descriptions of each theme and design. Please submit up to 150 wordsvia email to Robin Brockelsby at by November 10th. The Program will be formatted in a standard font, so do not spend time creating a fancy format. Please submit in times new roman 14 font do not use cap locks.
  • The Designer is responsible for spell-checking all submissions – we will copy your entry “as is” into the Program. The more extensive your description … the better a presentation to the voting guests.
  • The Programs will be distributed at Registration for all the attendees to reference as they view the displays.
  • EMAIL ALL THIS INFORMATION TO ROBIN BY November 10, 2008 with “description” in the subject line.

PHOTOGRAPHY

  • A professional photographer will shoot the room and individual tables between 5:00 pm and 6:00 pm. Contact information will be available to purchase additional photos of your table should you wish to do so. You may have your own photographer come after 2:30.

Show Time (6:00 to 10:00)

  • As attendees arrive at 6:00 pm, the room will be ready for viewing, and each paid guest will receive a ballot and Program describing the designs.
  • There will be a collection basket by the entry for the ballots to be placed in.
  • An announcement will be made when voting is closed.

LOAD-IN, SET UP & LOAD-OUT:

  • We will not be able to do a walk-thru for this event.
  • Load-in takes place after 12:00 pm on November 13th.
  • Setup must be complete by 1:00 pm on November 14thfor photography and judging to be done from 1:30 to 2:30 pm.
  • Unload into the Ballroom; return to your vehicle and remove it from the loading zone.
  • Bring your own ladder if needed.
  • TABLES NOT SETUP BY 1:00 pm WILL NOT BE ELIGIBLE FOR AWARDS
  • Load-Out immediately following the dinner event and by Midnight.
  • Label your rental items thoroughly; neither the venue nor NACE is responsible for property left overnight.
  • Complimentary self-parking is available in the lot by the ballroom.

ADMISSION & SEATING:

  • Everyone attending the dinner must pay either the member rate of $35 (for members of NACE; spouses; or employee from a member company) or the guest rate of $45.
  • Go to to register. Deadline for regular rates is Wednesday, November 12th, 2008. After that date, all event tickets are charged a late fee. There will be no walk up’s allowed for this event during the Award Dinner portion of the program. Public Viewing of all Table Top Creations will available to the event attendees from 6:00-10:00pm.
  • NACE will provide standing cocktail tables and 60” round dinner tables around the room perimeter.

RECOGNITION & AWARDS:

  • At a designated time, the Host Committee will introduce the designer in charge of each table and present each with a Certificate of Achievement.
  • The description of the table will be shown on the screen. This is your time to be visually recognized as the designer and/or as a member of NACE.
  • Awards of 1st and2nd Place will be given for Table Top Décor for each Element featured. There will also be a Peoples Choice Award decided by the public for each category.
  • All designers will receive a Certificate of Achievement for entering the competition (one per entrant).
  • Non-participating NACE board members will count the ballots.

LIABILITY:

  • Each designer is fiscally responsible for any and all damage to the venue and surrounding area.
  • Each designer is responsible for leaving his/her space clean at the end of the evening.
  • Each designer must not leave trash, ice or unwanted items around the grounds;
  • NACE and The RSCVA assume no responsibility for any and all mishaps, breakage or personal injury incurred while on this property in association with this event.

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COMPETITION FAX COVERSHEET

To:Robin

Company:Creative Coverings

Fax:775-355-9204

From:______

Company:______

Address:______

City, State, Zip:______

Phone:______

Fax:______

E-Mail:______

I have read and accept the rules on pages 2, 3 and 4 of this document.

Signed:

______

Date:

______

Table Top Design Theme: Traditional / Classic

(please circle one or both if entering twice)

PARTICIPANT CHECKLIST

____Register for the competition on and pay entry fee of $50 via credit card online or by sending a check to: Reno Tahoe NACE, c/o Robin Brockelsby 87 Coney Island Drive Sparks, NV 89431

____Chose Design Theme

____Return signed acceptance of the rules (pg 5 of this document) via fax to Robin Brockelsby by November 10th.

____Determine design elements and secure rentals if needed

____Alert Robin Brockelsby via email by November 12th if you will not be using RSCVA Table and / or chairs

____Email a description of your tabletop design (up to 150 words) with no vendor credits The Program will be formatted in a standard font, so do not spend time creating a fancy format. Please submit in times new roman 14 font do not use cap locks.by November 10th.

_____Send and email to Robin if you are interested in Power or Pin Spotting for your area (we will try to accommodate each request).

All questions and descriptions should be sent via email to:

Robin Brockelsby

RenoTahoe NACE - President

775-359-6733

Judging Criteria

Table Top

Design “Element” Overall1 2 3 4 5 6 7 8 9 10

Interpretation of element 1 2 3 4 5 6 7 8 9 10

Centerpiece1 2 3 4 5 6 7 8 9 10

Flatware1 2 3 4 5 6 7 8 9 10

Glassware1 2 3 4 5 6 7 8 9 10

Chargers / Dishes1 2 3 4 5 6 7 8 9 10

Linen1 2 3 4 5 6 7 8 9 10

Chairs1 2 3 4 5 6 7 8 9 10

Napkin / enhancement1 2 3 4 5 6 7 8 9 10

Menu cards1 2 3 4 5 6 7 8 9 10

Place Cards1 2 3 4 5 6 7 8 9 10

Favors1 2 3 4 5 6 7 8 9 10

Use of & within 15’ x 15’ area1 2 3 4 5 6 7 8 9 10

Cost list provided1 2 3 4 5 6 7 8 9 10

Description provided1 2 3 4 5 6 7 8 9 10

Judges comments:

______

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