Proposal
PROPOSAL
COVER
September 1,1989
Mr.
President
BasketweavingLtd.
Rattan, Ontario
Dear Mr. Strawman,
Thank you for giving XYZCo. the opportunity to discuss
with you thefor a new registration system at ABC. As a result of these
discussions, included please findto implement this system for you.
to implement computersoftware
and custom written software to solve your present problems with registration,
course administration, managementand warehousing. The system
should meet your needs for the next 3
The cost of the hardware will be $100,000, the purchased software
the softwarecustomwrittenbyestimated toThe
system can be implemented in six months if we are given a timely go-ahead.
If we are given a go-ahead by October 1, 1990, we can start your
project January 1, and deliver by July 1,1991. This price quotation is good for 30 days. Hardware vendor is raising his prices by 10% on September 30th.. so a quick decision on your part will save both time and money.
Hoping to blah ..blah
Signed by,
Project Manager
(optionally)
Account
2. TITLE PAGE
"Proposal," theof the system, author, date, revision number, company logo, and
so forth.
3. TABLE OF CONTENTS
Section 1: Scope
2: Advantages
Section 3: Financial
addressed by thethe
size, extents andof the proposed sys-
temPg 3
Why you should choose XYZ
How the cost and delivery date was
mined, and payback graph Pg 5
270Appendix A
4: Project Planthat will be taken, the project team,
how user fits into each stepPg 7
Section5 :List of the itemsuser will receive9
Section6:How the system will be demonstrated to the
10
Section7: AlternativesWhat other solutions (vendors)could
choosePg 12
Section8: Terms, Conditions
and AssumptionsPg 15
9: Terminology:A glossary ofrelatedthat
may16
Proposal For Amalgamated Basketweaving Courses Ltd.
PROPOSAL FOR AMALGAMATED
COURSES LTD.
COPYRIGHTSOFTWARE CO. 1987
1.SCOPE
The purpose of this proposal is to prove how XYZ Software Co. can solve
problems with registration, course administration, management decision making, and
warehousing. [The general items that will go in here are:
Background .[Summarize the problem statement, and how the previous interviews
and/or assistance given to the user in writing the RD gave
ing of ABC. ]
Solution .[Summarize thethat
why it is the best choice. Show proven track record, etc.
Summarize [one or two sentences per department where
a thorough understand-
computer system and
"
terminals will be located, the departments that will use them and how. For example,
The registrar will have a terminal and will be able to answer students' queries by phone as well as register them on-line." Emphasize the improvements that will be
noticed by each department.
Future growth.[State the growth that will be anticipated as well as future improve-
ments that can easily be added on (you are already selling your next project!]
Limits. [This is not a specific section, but ensure that the user does not read into this
proposal major items that you do not intend to provide.
2. ADVANTAGES
XYZ has been in the software business for over seven years. We are experts at
oriented software. We implemented three such systems in the past, including Maintenance Courses Ltd.
The Brand X hardware and purchased software that we are recommending has
been available for the past five years, and has proven to be one of the most reliable in
the industry. Brand X is the world's nth largest computer manufacturer and has an
excellent reputation for reliability and service. has extensive experience on this
recommended hardware and software. We used it successfully on products for the past four years.
has an excellent reputation for quality and we stand behind every product that we develop.
Appendix A
3. FINANCIAL
Delivery Date( given go-ahead by July 1):30,1988
Costing Breakdown
Hardware
Brand X model 123 Memory
Disks
etc. [includequotes]
TOTAL HARDWARE
Software
Purchased DBMS
VSM Operating System
XYZ provided custom software
TOTAL SOFTWARE
GRAND TOTAL
PAYBACK GRAPH
DEVELOPMENT COST
100,000
10,000
10,000
80,000
100,000
$200,000
DEVELOPMENT COST
IIII
1991199219931994
YEAR ENDING
Figure A.13
The system will pay for itself in two and one half years, by the middle of 1992.
Other benefits: Reduction of Registrar turnover due to job satisfaction, savings in warehouse due to fewer losses, better customer relations, and unquantifiable benefit because you will be able to make better management decisions.
4. PLAN
The following will be the seven major activties involved in your project:
Proposal for Amalgamated Basketweaving Courses273
Analysis. In thoroughwith yourself and all the users of the
proposed system, we will determine and agree upon exactly how the system will
behave.
Design. Ourdesigners willhow we will build the system.
[A few words on PROGRAMMING and SYSTEM TEST]
Acceptance. We will demonstrate the system to you before dclivery to
prove that it works as we promised.
Operation. We willthe new system on at your site, train your users,
and provide someone at yourfor three weeks to handle any problems.
[Describe the project team and the project organization, as in the Preliminary Project Plan, but include only the items that will visible to the user.]
the following sevenphased, step-by-step projectmanagementmethod that
insures thorough planning and control of your project. [List here the seven phases, and
where the useroff will appear.]
In each phase there will be milestones that you will be able to review and see
project progress.
In addition, you will have the opportunity to be part of a steering...a nd
you will attend milestone review meetings ... and you will reccivc a Status Report
... ctc.
You will havc to provide for our use a project rcprescntative: someone who will
betobusiness questionsyour prcscnt operation and the
proposed system. This pcrson must havc authority to makeabout what the
new system will provide. You will also havc to provide sample data and files that you
presently use. ABC willcertainfor sign off from XYZ. These
documents must be approved and returned within five working days of receipt.
5.
XYZ will deliver following:
Brand X Hardware, VSM Operating System, DBMS softwares listed above.
items are available now with a delivery time ofmonths.
Customsoftwareto be produced in six months.
Brand X warrant their hardware and software for one year after
date of dclivery. Subscqucnt warranty can be purchased for detail]. XYZ
warrantunconditionally for six months after the date of delivery.
Thcrc will one pcrson at your sitc for one month after delivery to solve any
problcms. For two monthsthis, a pcrson will be available to solve any
problems bywillto solve the problem first on the phone,
otherwise by beginning work immediately on your problem. For three more
months after this period, a person is guaranteed to begin working on a phoned in
problem within four hours of call. Subsequent warranty can be purchased
for detail].
Appendix A
Documents. The following manuals will be delivered:
Brand X complete VSM documentation [detail it all].
will produce: User Guide: tells each of your users how to use the system
for their job. Operator Guide: tells how to bringsystem up, shut
it down,anderrors.
Training. We recommend Brand X 'VSM Concepts and Utilities' and 'VSM
System Management' courses forperson.
XYZ will provide. User Course: teaches each of your users how to use the system specifically for their job.
Operator Course. Teaches how Lo bring the system up, shut it down, restore and handle errors.
Method of delivery. The hardware and software will beand installed
at the user's appropriate locations.copy of the documentation will be
dclivcred withsystcm. Training will be delivered at the user's site, on his
computcr.
6.ACCEPTANCE
Acceptance will involve a thorough,by step demonstration of all the system
functions to theuscr bcforcactual delivery of the systcm. If ABC agrees that all the
functions work,will paystill owingless $10,000, which will
upon successful delivery of the computcr system.
7.ALTERNATIVES
An alternative solution would be toBrand Y with IDOT data base. We have not
chosen this one for the following reasons: detail]
8.TERMS, CONDITIONS AND ASSUMPTIONS
Amounts quoted here are good for 30 days after receipt ofletter.
XYZ reserves the right to all source code and documentations produced. XYZ is not liable for any losses due to our software.
This document is copyrighted.
is not responsible for anywith Brand X hardware or
software, or for the delivery dates promised by Brand X.
It is assumed that theresponsibilities will be fulfilled as detailed in
Section 7 of this document.
It is assumed that all information inof volumes, throughput, number
of users, and responserequircmcnts are asdown in the Requirements
Document VersionAugust 30, 1990.
9.TERMINOLOGY
[Glossary of all computerused.]