Texas State Independent Living Council

Meeting Minutes

Austin Marriott South

4415 S IH 35 Frontage Road

Austin, TX 78744

Meeting Room: Salon C

Monday, January 25, 2016

Opening:

With no executive committee in place. Marsh called for an election pro tiem. Brocato nominated Luther to be chair pro teim and Batchelor nominated himself. With a voice vote, Luther became the Chair proteim and the meeting was brought to order at 9:11am.

Present:

Members in Attendance – Jim Brocato, Jim Batchelor,*Lynne Richardson,Paul Luther, Colton Read, Mack Marsh, Dr. Ralph Jones, Shannon AlexanderTerri Richard, Martha Bagley, Wesley Yeagar, Jonas Schwartz

Members Not in Attendance –Karen Swearingen

Others in Attendance - Regina Blye, Staff; Craig Davis, Staff; Jay Davis, Volunteer; Kitty Brietzke J.D., Executive Director , SAILS; Michelle Crain, Executive Director, Life Inc.; Shiloh Gonzalez, DARS Stakeholder Relations Liaison; Beverly Delarza, advocate

*Richardson was present for the voting items but could not stay the whole meeting.

APPROVAL OF AGENDA AND MINUTES:

  • Motion to approve the Minutes and from the February 28thQuarterly Meeting in Austin, TX was made by Brocato and seconded by Batchelor. Motion passed.
  • Motion to approve the Agenda was made by Brocato and seconded by Batchelor. Motion passed.

EX-OFFICIO, LIAISON, AND CHAIR REPORTS

  • Division for Blind Services – Martha Bagely
  • Department of Assistive and Rehabilitative Services – Stakeholder Relations Liaison – Shiloh Gonzalez
  • Division for Rehabilitation Services – Jonas Schwartz
  • Texas Department of Housing and Community Affairs – Terri Richard
  • Department of Aging and Disability Services – Wesley Yeager
  • Centers for Independent Living- Jim Brocato
  • SILC Chair – Randell Resneder

oLD bUSINESS

  • Policy and procedure manual
  • Blye went through the Policy and Procedure Manual pointing out extensive recommended changes made by staff and Council Member, Luther.
  • A motion was made to accept the recommended changes by Batchelor and seconded by Swearingen. Motion passed.

New bUSINESS

  • Meeting Dates
  • Blye presented the meeting schedule for the rest of the year and opened the discussion on meetings at the CILs and weekend meetings.
  • After discussion, the consensus of the Council was that meetings could be a burden on the CILs and that the hotel should be the base for the meetings.
  • There was also concerns on the Council about transportation between the hotel and the CILs.
  • It was also the consensus of the Council that there should be more outreach to the CILs in order to invite their staff, board, or consumers to our meetings.
  • Chart of accounts
  • Blye introduced the FY16 Chart of Accounts. Volunteer Jay Davis went over the account codes and how the chart was organized as a whole.
  • A motion was made by Batchelor to approve the FY16 Chart of Accounts and was seconded by Swearingen. Motion passed.
  • DARS Monitoring Review
  • Blye reported that the SILC had a DARS monitoring visit at the end of August.
  • The DARS review yielded no findings and had a perfect report.
  • The report shows financial procedures implemented throughout the year has the SILC on the right track.
  • Part b funding
  • The new SPIL being written should specify what we can do with the funding.
  • Mentioning the Part B Funding in the SPIL could protect it moving forward.
  • More communications will be sent once the writing of the funding part of the new SPIL begins.
  • Elections
  • Blye started the discussion stating that all Executive terms were up. Resneder, Chair and Brocato, Vice Chair came in 9 months earlier to fulfill the term left vacant by former Chair, Saul Herrera. All Executive elections are held every two years in the first meeting of the fiscal year.
  • Swearingen made the motion to nominate Couder as Chair. Batchelor seconded. Motion Passed.
  • Resneder made a motion to nominate Batchelor as Vice Chair. Luther seconded motion. Motion Passed.
  • Richardson made a motion to nominate herself as Treasurer. Luther seconded motion. Motion Passed.
  • Batchelor made a motion to re-elect Swearingen as Secretary. Luther seconded. Motion Passed
  • A gavel mounted plaque was presented to Resneder in appreciation of his time and dedication on the Council and as Chair. Resneder served on the SILC Council from 2009-2015

Public Comment

  • The Council heard three people give public comment. These people included Kitty Brietzke J.D., Executive Director, SAILS;Michelle Crain, Executive Director, Life Inc.; andBeverly Delarza, advocate and mother of a person with a disability.
  • Financial report
  • Blye went over the FY13 and FY14 internal audit findings. She referenced the reports that were in the member’s packets.
  • Jay Davis went over the Cost Allocation Plan which has been shortened to one page.
  • A motion to approve the Cost Allocation Plan was made by Batchelor and was seconded by Swearingen. Motion passed.
  • Jay Davis then went over the FY16 Budget. The SILC has been operating under this budget since September 1, 2015, but was unable to have a vote in August due to no quorum.
  • A motion was made by Batchelor to approve the budget and was seconded by Luther. Motion Passed.
  • Blye gave an overview of the SILC’s Organizational Flowchart.
  • A motion was made by Luther to approve the Organization Flowchart and was seconded by Batchelor. Motion passed.

Meeting Adjourned

Texas State Independent Living Council

Meeting Minutes

Hilton San Antonio Airport

611 NW Loop 410

San Antonio, TX 78216

Meeting Room: Brazos

Sunday, October 25, 2015

Opening:

The quarterly meeting of the Texas State Independent Living Council was brought to order by Randell Resneder, Chairman.

Present:

Members in Attendance – Randell Resneder, Jim Batchelor, Lynne Richardson, Karen Swearingen, Paul Luther, Terri Richard, Martha Bagley, Wesley Yeagar, Jonas Schwartz

Members Not in Attendance –Richard Couder, Shannon Alexander, Jim Brocato

Others in Attendance - Regina Blye, Staff; Craig Davis, Staff; Jay Davis, Volunteer

State Plan for Independent Living

  • SPIL Goal 4-Blye provided historical information on SPIL Goal 4 starting from its inception on up to the present beginning of year three.
  • WIOA Side-By-Side High Level Comparison
  • Blye introduced the WIOA Comparison packet. The table reflected the Department of Rehabilitation’s first phase of identifying changes in the vocational rehabilitation through the Workforce Innovation and Opportunity Act (WIOA). (See Attachment)

SILC Training

  • Blye presented a PowerPoint training presentation to illustrate the Council Overview, Mission/Vision/Purpose and Committee Responsibilities. The training also highlighted the CILs 5 core services and functions.

subcommittee items

  • Blye went over the functions of the Executive, Planning & Evaluation, Community Relations & Conference, and System Advocacy committees.
  • Board members were assigned to available spots on each committee.
  • As an action item, each committee was given the goal of having at least one subcommittee meeting before the next quarterly meeting.

Meeting Adjoured

Minutes drafted by: Craig Davis

Signed by: X / Date:

Karen Swearingen, Secretary or Executive board member

Next Meeting April 2, 2016 in San Antonio, Texas