Texas Association for Symphony Orchestras

RECOGNIZED PROJECTS

COVER SHEET

Projects Competitions 2016

Projects: Education, Fundraising, Leadership/Service, Communications & Technology

June 30, 2015 through June 30, 2016

(Cover sheet must be an attachment to each application) (5 pages total)

Volunteer Organization Name:______

Number of Active Members:______

Orchestra Name: ______

Group Size of Orchestra (Group size determined by orchestra’s annual budget. If in doubt, check with your Executive Director): ______

City: ______State: ______

Your Name: ______Title/Position: ______

Your Phone: ______Your Email: ______

List Names of All Projects being entered. (Maximum of 3 projects in each category.)

Education:

1. ______

2. ______3. ______

Fundraising:

1. ______

2. ______3. ______

Leadership/Service:

1. ______

2. ______3.______

Communication/Technology

1. ______

2. ______3.______

Deadline: August 1, 2016 Email to LaDonna Tunnell:

Questions: 806-679-0635

Texas Association for Symphony Orchestras

Project Competitions for Member Organization Projects Occurring between

June 30, 2016 through June 30, 2016

FUNDRAISING

Projects are judged based on if the application was turned in on time; if all requested items were turned in (timeline, budget, handout); the content of the completed form, the goals and activity, how they were achieved, and the overall success of the project. Non-PowerPoint projects may be resubmitted for competition next year.

Volunteer Organization Name: ______

Name of Project: ______

Contact Name for this Project: ______

Preferred Modes of Communication: ______

(Please enter email address and/or telephone number.)

Please check all that apply under the category indicated below.

FUNDRAISING

___ Auction/Raffle ___ Food/Wine Event

___ Ball/Dance/Gala ___ Game

___ Benefit/Special Concert ___ Home/Garden Tour

___ Calendar ___ Letter-writing/Phone Campaign

___ Cookbook/Cooking Demonstration ___ Luncheon/Tea

___ Cruise/Trip ___ Tailgate

___ Debutante Ball/Functions ___ Sales Event

___ Dinner Party/Party Series ___ Sporting Event

___ Fair/Festival ___ Symphony Store/Gift Shop/Thrift Shop

___ Fashion Show ___ Other: ______

PLEASE GIVE A BRIEF DESCRIPTION OF THE PROJECT:

Be concise when answering the following questions-

A. PROJECT DETAILS:

1. What were the goals or desired outcomes of this project?

2. How was the need for this project determined?

3. How was the success of this project measured?

4. What new information/ideas were gained as a result of this project?

5. What obstacles or difficulties had to be overcome in completing this project?

6. Was this a new twist to an old idea or former project? If so, what was the difference?

7. Do you think you will repeat this project? Why?

B. AUDIENCE DEVELOPMENT/COMMUNITY ENGAGEMENT:

1. Did this project reach a new or underserved population? If so, please describe how and whom?

2. Was this project done to increase subscriptions, attendance, single ticket sales or as a marketing tool to attract a more diverse type of concert attendee?

3. How did you judge the success of this project?

4. Was this project done in connection with the staff, sales office, musicians, or Board of Trustees of the Symphony or was it a total volunteer endeavor?

5. Did you partner with another community organization? If yes, was it an arts organization, will it be an ongoing project, and did it attract the non-concert going members of the community?

C. FUNDRAISING:

1. Were tickets sold to this event? If so, what was the price of the tickets and how many were sold?

2. If several “levels” of tickets were sold, please provide this information for each ticket level or type of ticket.

D. VOLUNTEER INVOLVEMENT:

1. Numbers of volunteers needed to plan this event/project and how they were used?

(Please do not include volunteer names.)

2. Number of onsite volunteers needed to staff this event/project?

3. What was the staff involvement on this event/project?

E. ADDITIONAL INFORMATION:

1. What month/year did planning begin on this project? Include a timeline.

2. When did this project take place?

3. Is this project new for your organization? ___ Yes ___ No

F. FINANCIAL INFORMATION:

1. A copy of the budget is required. You will be judged on how funds were used for your project.

2. Funding/Revenue:

a. List major sources of income including in-kind underwriting donations with estimated dollars values.

b. TOTAL REVENUE: $ ______

3. Expenses:

a. List major expense items and give estimated dollar values of the in-kind contributions that would have been purchased

b. TOTAL EXPENSES: $ ______

c. NET PROFIT: $ ______

G. SHARE OUR SUCCESS ROUNDTABLE HANDOUT:

1. Include the handout that you will use for your Roundtable Handout if chosen as a Recognized or Commended Project. One aspect of judging the project is how well you share information.

2. Please use the following Guidelines when preparing the handout.

a. The handout is to be only one page. Both sides of the page may be used.

b. The purpose of the handout is to “sell” the project. It is a practical guide for those desiring to use the project idea.

c. Incorporate the information used on the Project Submission form such as:

1. The purpose of the project

2. How the project was developed

3. Financial information

4. Timeline

5. Volunteer requirements:

a. Number of volunteers to plan

b. Number of volunteers to execute

6. Impact on the community

7. Suggested improvements

Examples of handouts from previous years are in the conference notebooks from past years.

DEADLINE: Must be received no later than August 1, 2016

Email to LaDonna Tunnell:

Questions – Call LaDonna Tunnell 806-679-0635

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Fundraising Project Competition