Terms of Reference
Programme Assistant (Group II)
Job category: / ProgrammeAssistant (Group II) / Name of employee
Line manager : / TA - Ankara / Supervision exercised : NONE
Back-up : / PO/PA / Replacement :PO/PA
- Job summary:
The job holder carries out activities to contribute to the delivery of an effective humanitarian responsein Turkey. The job holder contributes to assessments, monitoring and evaluations of projects, as well as to the analysis of the humanitarian context in the area of coverage.
- Responsibilities & Tasks:
Programme work
- Contributes to the appraisal, monitoring and evaluation of projects, including financial assessment of proposals;
- Critically studies and comments upon partners’ reports and field operationsand reports to line manager;
- Assists the Head of Office/TA in the preparation of fiche-ops, as appropriate;
- Assists with, participates in, and reports on meetings, as appropriate;
- Advises on the operational capacity of implementing partners;
- Drafts reports on the humanitarian situation, including any political, economic and security events relevant to the analysis of the humanitarian situation in the country/region;
- Produces and circulates information of common interest (humanitarian situation reports, background information, etc);
- Accompanies the Head of Office/TA on field visits, as requested and may act as an interpreter if necessary.
- Assist the HoO/TA in the event of an emergency response;
- Prepares maps, when appropriate;
- Provides back-stopping and surge support capacity in case of need.
- Pro-actively follows local or regional events that may impact on the humanitarian situation in the country/region;
- Appraises, monitors and evaluates projects and reports to the line manager;
- Liaises with humanitarian and government partners to identify and map out gaps in the health andeducation sectors and identify relevant and adequate humanitarian response.
- Liaise and work closely with other sections of the EU delegation to ensure complementarity between humanitarian and development actions in the field of health and education
- Document existing and foreseen health systems available for asylum seekers, people on the move and individuals under temperate protection, focusing on services available, risks and barriers in access, exclusion criteria.
- Document existing education (formal, non-formal, informal) systems available for asylum seekers, people on the move and individuals under temperate protection, focusing on services available, risks and barriers in access, exclusion criteria.
Working with partners
- Maintains contactswith ECHO’s partners, advising the Head of Office/TA of any major issues arising;
- Ensures communications with ECHO’s partners, including establishing and maintaining a database of relevant organisations and their representatives;
- Maintains contracts and grants databases;
Representing ECHO
- Participates in meetings, as requested and appropriate;
- Liaises with local authorities and institutions, as delegated and appropriate;
- Assists with enhancing the visibility and communication of ECHO’s overall assistance.
Other specific responsibilities/tasks:
(IF/When applicable)
- Provides reports and other ad-hoc documents upon request that will be verified and agreed upon by the HoO/TA before further dissemination;
- Responds to requests for information as delegated;
- Prepares missions: agenda setting, contacts with partners, programming visits, meetings, etc;
- Undertakes any additional tasks as assigned by the TA, Head of Office/RSO and/or Headquarters.
- Insures the visibility of DG ECHO’s overall assistance;
- Provides secretarial and administrative support to the DG ECHO Technical Assistant (e.g. contacts list of implementing partners, phone calls, photocopies, filing, maintaining electronic filing of the operations, etc.);
- Acts as a floater and gives surge support to RSO and country office if/when requested.
- Competencies required:
Competences :
- Drive for results
- Conduct in service
- Working with others
- Decision-making
- Managing and organizing information
- Strategic thinking and planning (Improve institutional effectiveness/efficiency)
- Communication
- Organizational awareness
- Adaptability and flexibility
- Leadership
- High
- High
- High
- Medium
- Medium
- Medium
- Medium
- Medium
- Medium
- Medium
- Job Requirements:
Education:
- Minimum 3 years of relevant experience in the health or education sectors at national or international level in supporting programme/project, including at least 2 years of experience with an NGO, donor or national/international organisation in the field of humanitarian and development action supporting operations e.g. in the field of project implementation/ management, coordination, monitoring, and/or evaluation;
- Excellent knowledge of Turkish public health and education systems is an asset;
- Extensive knowledge and professional experience in Turkey is mandatory;
- Experience of programming in urban contexts, is an asset;
- Experience of development programming, linking humanitarian relief to development is an asset;
- Good knowledge of Programme Cycle Management (PCM) or experience in project management;
- Good knowledge of the EU humanitarian aid system is an asset;
- Good knowledge of International NGOs, UN Aid agencies and Red Cross Movement;
- Good understanding of Humanitarian Aid principles, policies and standards;
- Ability to travel on regular project monitoring visits or to respond to an emergency in an insecure settings, when needed
- Ability to work in the field with implementing partners and to communicate with beneficiaries;
- Ability to work under pressure, autonomy, initiative, and to set-up priorities;
- Extensive knowledge and professional experience in Turkey is required;
- Holding valid passport to travel outside the country;
- Proficiency in Computer application (Word, Excel, Access, Outlook).
- Proficiency in English and Turkish (written spoken) is essential.
- Good knowledge of Arabic is an asset