The Governor’s Travel Control Board wishes to announce that an agreement with Enterprise Rent-A-Car has been established and will be in effect until April 30, 2015. This agreement will provide discounted car rental rates and services to state agencies and employees.
The rates and services outlined below are applicable at all Enterprise Rent-A-Car locations throughout the State of Illinois (rates outlined below are not available at out of state locations). These are the preferred car classes by State of Illinois that must be used for state travel.
Car Class / Daily Rates / Weekly RatesCompact** / 32 / 160
Intermediate ** / 33 / 165
The following Car Class rates are offered, but require a special exception approval from the Governor’s Travel Control Board prior to booking.
Car Class / Daily Rates / Weekly RatesMinivan / 52 / 260
Intermediate Sports Utility / 52 / 260
12 Passenger Van / 52 / 260
15 Passenger Van / 95 / 475
Terms and Conditions
· Mileage Charges: All vehicles classes include unlimited daily and weekly mileage.
· Young Renter: Enterprise will not assess an additional charge when a State of Illinois employee is between the ages of eighteen (18) and twenty-four (24), provided that the rate selected at the time of rental is a rate or discount specified in this Agreement and the employee is traveling on Official State of Illinois business.
· One-Way Rentals: Enterprise will not assess an additional charge for One-Way rentals.
· GPS: available at a special rate of $8.95 per day. (Employees may utilize this rate but must do so at their own expense. Employees will not be reimbursed by the State of Illinois for this expense.)
· Collision Damage Waiver: The State of Illinois rate includes full Collision Damage Waiver (CDW).
· Liability: When traveling within the State of Illinois, $1,000,000.00 Liability Protection is included. When traveling to out of state location, coverage is provided by State of Illinois Risk Management.
Payment Methods
· IMSA will be Direct Billed for rentals under this agreement for travel related to state business. In order to get Direct Billing you must follow the Reservation instructions below.
Reservations
· To guarantee type of vehicle requested, reservations should be made at least 24 hours in advance. However, advance reservations are not required. To receive the rates and services offered by Enterprise, the following account number must be used.
· DBX15Z1 - Travelers will need to use this corporate account number when traveling on state business and the rental will be direct billed to IMSA. You will need this number with you or the reservation will have to be made with this number. Due to security reasons, Enterprise branches cannot look up this information.
· Pin numbers are required when booking on www.enterprise.com. The PIN number for the account is – ILM.
· Reservations may be made by calling 1-800-RENT-A-CAR (800-736-8222) or on the internet at: http://www.enterprise.com. Enter your Business Account number and pin.
Purchase Orders
· Purchase Order Requisition Vendor – Math and Science Imprest Acct. The Business Office will need a copy of confirmation along with the approved Purchase Order.
· 1293 - Object code for In-state travel payment to vendors.
· 1294 – Object code for Out-of-state travel payment to vendors.
Customer Pick-Up
· As an added convenience, state employees can call Enterprise for free customer pick-up service. Enterprise will pick up the employee at any location (within the area) and deliver them to the rental location to pick up the vehicle. When the vehicle is returned, Enterprise will return the employee to their desired location.
Refueling
Employees must refuel rented vehicles prior to returning them to the rental location. (If a vehicle is returned without the proper volume of fuel, the employee will be responsible for all refueling charges assessed and will not be eligible for reimbursement by the State of Illinois.)