TENURE at HIRE LETTER of OFFER TEMPLATE Rev 03/2018

Full Name

Date

Page 1 of 5

TENURE AT HIRE LETTER OF OFFER TEMPLATE Rev 03/2018

FOR USE WITH ADOBESIGN

Notes:

Tenured appointments must be approved by the Regents

Please call Human Resources (x3848) prior to beginning a tenured appointment

All requests for tenured new hires must include a separate statement (Tenure Justification Statement) with the following information:

1. A description of the fiscal and academic program plans for the unit in terms of long-range planning. Discussion should include, for example, the academic unit’s plans to strengthen a particular area in a discipline; to replace retirees in a discipline; to develop a new focus; to generate resources; to identify and initiate changes that will occur in the college/school; etc.;
2. An explanation of how the personnel action fits into the unit’s plan;
3. A statement of the specific merit of the candidate; and
4. The unit’s tenure ratio

You must have your draft letter reviewed by Human Resources prior to submitting for signatures; please submit the letter for review via Cherwell ( for letter of offer review for faculty. After HR review, add your HR Consultant to the routing sheet at the end of this document and insert the HR and Academic Affairs signatures first in the approval queue.

Date

Complete and/or make choices in each section filling in the blanks as

appropriate. Delete highlighted instructions, underlines, and references. Please check final formatting and page breaks.

Name

Address

City/State/ZIP

Dear Dr.Surname only:

I am pleased to offer you a100% appointmentto the faculty at the University of ColoradoColorado Springs as Title/Rank, position #Number.This offer is made upon the recommendation of the Department of Name of Department with the concurrence of the Dean of Name of College, the Executive Vice Chancellor for Academic Affairs, and the Chancellor of the University of Colorado Colorado Springs and is explicitly conditioned on the award of tenure by the Board of Regents If you are not awarded tenure after review, this offer is automatically rescinded.

This offer is contingent upon you successfully passing a background check to include educational verification, prior employment verification, sex offender registry check, and criminal history. Positions entrusted with master keys and/or financial system access must also pass a credit history check. A successful background check must be received by the University prior to the commencement of employment. The University retains the right to conduct background checks on any employee. Should the University conduct a background check on you while you are employed, you will be notified.

This offer is intended to put in motion those processes of review that will lead to yourappointment as a tenured Title/Rank Professor of XX. The tenure review process can be initiated once we receive your tenure review materials. The award of tenure is subject to final review and approval by the University of Colorado Board of Regents. The next opportunities tohave a tenure decision considered will be at the Month Day, Year or Month Day, Yearmeetings.The review process will include reviews of your dossier bythe Primary Unit Committee of the Department of XX; (delete the Chair as reviewer if not required by your unit’s RPT process)the Chair of the Department of XX; the Dean’s Review Committee and the Dean; the Vice Chancellor’s Review Committee; the Executive Vice Chancellor for Academic Affairs; the Chancellor; and the President.

Your service at the University of Colorado will beginMonth/Day/Year(this date is one week prior to the start of an academic semester and it should be at least one day following the Regent approval date). Your initial academic year salary will be $Amount. In order to begin this tenured appointment at UCCS, you must relinquish your tenured position at name of candidate’s current university. You will undergo post-tenure review in academic year 2024/2025 and every five years thereafter.

The position to which you are appointed is exempt from the overtime provisions of the Fair Labor Standards Act (FLSA) and as such, it is not eligible for overtime compensation.

For purposes of annual merit evaluation, your efforts and accomplishments will be assessed according to a workload formula of40% teaching, 40% research/creative work, and 20% service to the Department, University and profession.Your teaching load will be five 3-credit hour courses total during the fall and spring semesters. The particular course assignments will be determined by your department chair in consultation with you.By accepting this appointment, you agree to perform duties and responsibilities which are in the area of your expertise or academic interest, or are otherwise appropriate, and which are assigned to you consistent with your rights and responsibilities as a faculty member, and the policies and procedures of the University and of your academic unit.

Delete paragraph if not applicable:

In this appointment as Associate Professor, you will receive $Amount to purchase (a computer, etc.) which will remain the property of the University of Colorado but will be for your exclusive use as long as you remain a member of the faculty.Additional information on faculty support (include start-up costs, etc.)

You will be paid monthly on the last working day of the month. Your first paycheck will be deposited on the last working day of September. You may elect to have your pay distributed over 12 months instead of 9 months by completing aFaculty Election to Defer Receipt of Salary Paymentform (enclosed). If you request this option, we will collect this document during your visit to the Office of Human Resources.

You are eligible for benefits as a faculty member. The deadline to elect benefit plans or waive coverage is 31 days fromthe start of your appointment. Please view the University of Colorado Employee Benefits page at Use this website to learn about enrollment deadlines, benefit plans, eligibility, and educational resources. This site contains all of the necessary forms you will need to complete your enrollment paperwork. If you do not submit your Benefits Enrollment/Change Form within the 31 day deadline, you will be enrolled in the default medical and dental plans. If your appointment begins on the first of the month, medical and dental coverage begin on that date. If your appointment begins on any other date, coverage begins the first day of the following month. Your specific start date and benefits eligibility are determined by University policy. If you have questions after viewing the online Employee Benefits page, you can speak with a benefit counselor at (855) 216-7740 #3 (toll free).If you are an active member of the Colorado Public Employees’ Retirement Association (PERA), you must notify Employee Services within the first 30 days of your appointment.

Delete paragraph if not applicable:

In order to assist you with your relocation, the University will reimburse the actual moving and transportation costs for you to relocate, up to a maximum of $Amount and subject to University policy. Information is available at the following websites:

• Employee Services Procedures – Moving:

• Procurement Service Center Guide – How to Buy Moving Services:
• IRS Publication 521 – Moving Expenses:

Full time, tenured faculty are eligible to apply for down payment assistance through the University of Colorado Faculty Housing Assistance Program. Information can be found at:

By accepting this appointment, you agree to uphold ethical standards appropriate to your position as a faculty member of the University, including, but not limited to, standards applicable to conflicts of interest and conflicts of commitment as defined by University policies. You agree to comply with all resolutions, rules and regulations adopted by the Board of Regents and with policies and procedures adopted by the campus or other unit in which your appointment is made, now in effect or as amended. You also agree to report suspected or known noncompliance of any law or University policy. Further, you agree to meet obligations imposed by federal and state law including the obligation to report. For additional information, please see the following links:

By accepting this appointment, you represent that you have read and agree to the University Administrative Policy Statement entitled Intellectual Property Policy on Discoveries and Patents for Their Protection and Commercialization (APS 1013) as periodically revised and updated. As a condition of your employment and by signing below, you agree to abide by the terms of APS 1013 and agree to assign, and hereby do assign, all discoveries in which the University has an interest as defined in the Policy, which can be reviewed here:

Pursuant to the Immigration Reform and Control Act (IRCA), the University must verify your employment eligibility within the first three working days of employment. IRCA requires every employee to complete an I-9 Form and to provide certain documents for examination that verify identity and employment eligibility. As a condition of your employment you must submit the required documentation to the Office of Human Resources, University Office Park 1831, prior to beginningemployment at the University. Failure to submit IRCA documentation will result in the termination of this appointment.

As a condition of your employment, you must complete the mandatory certification and training referenced on the Office of Human Resources New Employee Paperwork page located at 60 days of your start date.

The laws of the state of Colorado require that people employed to teach in any state university who are citizens of the United States affirm in writing that they will support the constitutions of the United States and of Colorado, and that they will faithfully execute the duties of their employment. The required pledge form is attached.

Official transcripts are required as part of your University personnel file. Please have them sent to the Office of Human Resources, University of Colorado Colorado Springs, UOP 1831, Colorado Springs, CO 80918 or .

The terms of this appointment shall be construed and interpreted according to the laws of the State of Colorado. The specific terms and conditions of your appointment as described in this letter may be changed only by a duly executed written amendment to this letter of offer. Your appointment, however, is subject to the laws and policies of the University of Colorado as they may be amended from time to time and the University may make changes to its policies and procedures which shall be applicable to your appointment without a written amendment to this letter of offer.

In order that a recommendation for tenure may be timely submitted to the Board of Regents on your behalf, please notify me of your willingness to accept this position by electronically signing this letterby Month/Day/Year. We look forward to your acceptance of this offer and your contributions to the University.

Very truly yours,

______

Name

Chair, Department of Name

Concurred by:

______

Name

Dean, College of Name

______

Thomas M. Christensen

Executive Vice Chancellor for Academic Affairs

______

Venkat Reddy

Chancellor

I accept this offer of the faculty position described above with the understanding that this offer is conditional upon approval of my request for tenure by the Board of Regents of the University of Colorado.

______

Signature Date

Speedtype ______

Full Name

Date

Page 1 of 5

Request for Approval

Faculty Action:New Hire

Department:

Rank:

Salary: $

Search Type: Choose an item.

Requisition Number:

Notes:

Reviewed by Human Resources

Reviewed by Academic Affairs

Faculty Pledge

REQUIRED BY C.R.S. 22-61-104

I solemnly pledge that I will uphold the Constitution of the United States and the Constitution of the State of Colorado, and I will faithfully perform the duties of the position upon which I am about to enter.

Signature ______

Name Printed ______

Faculty Election to Defer Receipt of Salary Payment

(Request to Receive Salary Payments Over Twelve Months)

I, ______

(print name)

hereby request the allocation of my 9-month academic year salary be paid equally over the 12-month period of September 1 through August 31 of the following year.

Note: For current employees who are making a request for the following academic year, this form must be returned to the Office of Human Resources by June 30 prior to the start of the academic year for which they are requesting that it take effect. New employees hired after June 30 will have 30 days from date of hire to make an election.

My signature below indicates that by requesting an allocation of my 9-month academic year salary be paid over the 12-month period of September 1 through August 31, I understand that:

1. My 9-month gross salary will be disbursed to me in equal payments over the 12-month period from September 1 through August 31.

1. My deductions (taxes, benefits, retirement, etc…) will also be processed over 12 months.

1. This election will take effect for the academic year following the date it was submitted if submitted by June 30.

1. Once elected, I will not be allowed to revoke this election during the year and the payout will be made in accordance with the standard 12-month distribution schedule, except in the event of my termination, death, disability, or unforeseeable emergency when pay out of funds may be legally required.

1. My participation in this plan will continue from year to year until I submit a request to discontinue this allocation of my salary prior to June 30 for the following academic year.

1. Receipt of my salary over a 12-month period does not affect the status of my faculty appointment, which remains on a 9-month basis.

Signature: ______Date: ______

Department: ______Email: ______

Document Folder Checklist for Appointments with Tenure

Candidate's Name: ______

School/Department: ______

Action: Appointment with Tenure

~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~

UCDF-7 Form with signatures and signature dates (place inside front pocket)

-Signature of Primary Unit Chair

-Signature of Dean

-Signature of VCAA

-Signature of Chancellor

This checklist (place at beginning of tabbed index sheets)

Primary Unit Criteria

Tenure Justification Statement

Candidate’s Current Vita

Candidate’s Executive Summary

Table of Contents for all materials in the candidate’s dossier

List of External Reviewers, Qualifications, and Sample Letter of Solicitation

External Review Letters(at least four letters)

Recommendation of Primary Unit Evaluation Committee

Recommendation of Department Chair (if required in Primary Unit Criteria)

Recommendation of Dean’s Review Committee (include votes)

Recommendation of Dean

Recommendation of VC Review Committee

Recommendation of Vice Chancellor

Recommendation of Chancellor

I have reviewed this candidate’s document folder and confirm that it is complete and consistent with University policy.

Dean’s SignatureDate