TENSAS BASIN LEVEE DISTRICT
The Board of Commissioners of the Tensas Basin Levee District met for its regular meeting Tuesday, November 08, 2011 at 9:30 A. M. in its office located at 505 District Drive Monroe, Louisiana.
Mr. Drew Keahey, President, called the meeting to order and requested the Secretary call roll with the following present and answering: Mr. Drew Keahey, President, Caldwell Parish; Mr. Reggie Peters, Vice President, Franklin Parish; Mr. Rodney Hutchins, Catahoula Parish; Mr. Harlon Nobles, LaSalle Parish; Mr. James P. Mayo and Mr. Charles Venable, Ouachita Parish, Mrs. Ramona N. Haire and Mr. Robert Neal Harwell, Richland Parish and Mr. Venoy Kinnaird, Morehouse Parish. Absent: Mr. Shelton Ruffin, West Carroll Parish.
Commissioner Rodney Hutchins opened the meeting with prayer.
Others in attendance were: Mr. Jeff McCoart, Queen City, Texas; Mr. Kenneth McKay, Pineville, La.; Mr. Dean White, Monroe, La.; Mr. Ryan McMillan and Mr. Lee Wallace, Department of Transportation and Development, Monroe, La.; Mr. James W. Berry, Legal Counsel, Tensas Basin Levee District; Mr. John Stringer, Executive Director, Tensas Basin Levee District Mr. W. T. Riles, Maintenance Supervisor, Tensas Basin Levee District and Mr. Johnny Trisler, Maintenance Supervisor, Tensas Basin Levee District.
The following resolution was introduced by Commissioner Rodney Hutchins, seconded by Commissioner Harlon Nobles, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
WHEREAS, the Board of Commissioners of the Tensas Basin Levee District advertised for sale of surplus equipment as follows:
Trail King Model TK380 Forestry Tractor Serial Number WBE00165
WHEREAS, the time having arrived for the opening of bids, the following bids were received, opened and read aloud:
BidSync no bids received
Jeff McCoart, P. O. Box 400, Queen City, Texas 75572 bid $127,000.00.
Louisiana Machinery, Monroe, La. bid $125,000.00
Dixie Surplus Machinery, Inc., P. O. Box 639, Pollock, La. 71467 bid $86,778.00.
Fairco, Inc., 525 Macedonia Road, Petal, Mississippi bid $26,688.00.
THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Tensas Basin Levee District does hereby accept that certain bid of Jeff McCoart, P. O. Box 400, Queen City, Texas 75572 in the amount of $127,000.00.
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Robert Neal Harwell, seconded by Commissioner James P. Mayo, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
WHEREAS, the Board of Commissioners of the Tensas Basin Levee District advertised for bids for Relocation of South Blankston Road, Caldwell Parish, Louisiana with bids being received, opened and read aloud on October 20, 2011 as follows:
Progressive Construction, Alexandria, La. bid $405,270.30.
Amethyst Construction, West Monroe, La. bid $387,117.95
Jeff Mercer, Mangham, La. bid $496,789.75
R. D. Owens, West Monroe, La. bid $259,823.25
W. L. Bass, Monroe, La. bid $306,044.50
WHEREAS, those present for the opening of the bids on October 20, 2011 were Paul Colquette and Ryan McMillan, Louisiana Department of Transportation and Development, Drew Keahey, President, John Stringer, Executive Director and Virginia Caviness, Secretary, Tensas Basin Levee District; W. L. Bass, Monroe and R. D. Owens, West Monroe, La.
WHEREAS, Paul Colquette, Louisiana Department of Transportation declared R. D. Owens, West Monroe, La. the lowest bid of $259,823.25 with the bids being taken under advisement awaiting inspection by Paul Colquette, Louisiana Department of Transportation.
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Tensas Basin Levee District does hereby accept the bid of R. D. Owens, West Monroe, La. in the amount of $259,823.25.
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Charles R. Venable, seconded by Commissioner Venoy Kinnaird, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Tensas Basin Levee District does hereby declare that the reading of the minutes of the regular meeting held October 11, 2011 is hereby dispensed with and declared approved as published in the official journal of this board, The Richland Beacon News.
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Reggie Peters, seconded by Commissioner Ramona N. Haire, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District, after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Tensas Basin Levee District does hereby approve all bills approved by the claims committee for October, 2011.
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Venoy Kinnaird, seconded by
Commissioner Robert Neal Harwell, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District, after President Keahey called for public input and there were none, to-wit:
RESOLUTION
WHEREAS, the Board of Commissioners of the Tensas Basin Levee District has reviewed the Independent Auditor’s Report for year ended June 30, 2011 as prepared by Griffin & Company, LLC, P. O. Box 983, Mandeville, Louisiana 70470.
NOW THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Tensas Basin Levee District does hereby accept the Independent Auditor’s Report dated August 26, 2011 for year ended June 30, 2011 with the following finding:
“Internal controls over the preparation of year-end adjusting entries and annual financial statements, complete with notes, in accordance with generally accepted accounting principles, have not been established. Under generally accepted auditing standards, this condition represents a significant deficiency in internal controls.”
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Charles R. Venable, seconded by Commissioner Rodney Hutchins, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District, after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
NOW, THEREFORE BE IT RESOLVED, that the Board of Commissioners of the Tensas Basin Levee District does hereby take under advisement request to permit landowners to harvest hay from levee(s) that cross their property provided the landowner provides insurance of no less than one million dollars to the Tensas Basin Levee District.
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Rodney Hutchins, seconded by Commissioner James P. Mayo, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District, after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED that the Board of Commissioners of the Tensas Basin Levee District, does hereby authorize the President and Secretary to advertise for bids for surface leasing for farming purposes the following described property with lease commencing January 01, 2012 and expiring December 31, 2014.
Catahoula Parish
Northwest Quarter of Southeast Quarter (NW ¼ of SE ¼), Section 24, Township 7
North, Range 5 East, containing 40.40 acres more or less.
BE IT FURTHER RESOLVED that bids shall be received up until 9:30 A. M., December 13. 2011 at 505 District Drive, Monroe, La. 71202-6862, at which time bids shall be opened and read aloud.
Virginia Caviness Drew Keahey
Secretary President
The following resolution was introduced by Commissioner Reggie Peters, seconded by Commissioner Venoy Kinnaird, and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District, after President Keahey called for public comments and there were none, to-wit:
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED, the Board of Commissioners of the Tensas Basin Levee District does hereby authorize the purchase of a new 72” diamond 72’ rotary excavator cutter head Model DER072-C along with parts and labor necessary to install a medium pressure hydraulic system capable of operating a brush cutter and protective screens on Tensas Basin Levee District Cat 315CL Serial number CFT01151 not to exceed cost of $30,000.00.
Virginia Caviness Drew Keahey
Secretary President
Financial statements were reviewed and discussed.
President Keahey called for public comments and there were none.
The following resolution was introduced by Commissioner Reggie Peters, seconded by Commissioner Ramona N. Haire and passed unanimously by the Board of Commissioners of the Tensas Basin Levee District, after President Keahey called for public input and there was none, to-wit
RESOLUTION
NOW, THEREFORE, BE IT RESOLVED, that there being no further business to come before the Board of Commissioners of the Tensas Basin Levee District at this time, the meeting is adjourned.
Virginia Caviness Drew Keahey
Secretary President