Tender Submission Documents

PART C – TENDER SUBMISSION DOCUMENTS

PART C

Tender Submission Documents

District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003Page 1 of 31

PART C – FORM OF TENDER

City of Surrey (the “Owner”)

Contract:District Energy System Phase 1: DPS, ETS and CBP Service Connections

Reference No.:1220-020-2014-003

TO OWNER:

1.WE, THE UNDERSIGNED:

1.1have received and carefully reviewed all of the Tender Documents, including without limitation the Instructions to Tenderers, the Form of Tender, the Contract Documents, the Specifications and Drawings, City of Surrey’s Supplementary General Conditions, and the following Addenda:

(Addenda, if any)

1.2have full knowledge of the Place of the Work, and the Work required; and

1.3have complied with the Instructions to Tenderers; and

2.ACCORDINGLY WE HEREBY OFFER:

2.1to perform and complete all the Work and to provide all the labour, equipment and material all as set out in the Tender Documents, in strict compliance with the Tender Documents; and

2.2to achieve Substantial Performance of the Work within ______days from the Commencement Date.

(work duration or date)

2.3to do the Work for the price, which is the sum of the products of the actual quantities incorporated into the Work and the appropriate unit prices listed in Appendix 1, Schedule of Prices, plus any lump sums or specific prices and adjustment amounts as provided by the ContractDocuments. For the purposes Tender comparison, our offer is to perform and complete the Work for the “Tender Price” in the sum of:

______Dollars ($______) as set out on Appendix 1 of this Form of Tender. Our Tender Price is based on the estimated quantities listed in the Schedule of Prices, and includes GST.

3.WE CONFIRM:

3.1that we understand and agree that the quantities as listed in the Schedule of Prices are estimated, and that the actual quantities may vary.

4.WE CONFIRM:

4.1that the following Appendices are attached to and form a part of this tender:

4.1.1Appendix 1 – Schedule of Prices

Appendix 2 – Preliminary Construction Schedule

Appendix 3 – Tenderer’s Proposed Key Project Personnel

Appenidx 4 – Comparable Work Experience

Appendix 5– Subcontractors

Appendix 6 – Tenderer’s Construction Equipment

(*Please note, Schedules 1 through 3 (Incl.) of Part C – FORM OF TENDER are included for information purposes only and are not to be included with your Tender submission.)

4.1.2the Bid Security as required by paragraph _____ of the Instructions to Tenderers; and

4.1.3the Undertaking of Surety – Performance, and Labour and Materials Payment filled and signed.

5.WE AGREE:

5.1that in consideration of $1, other good and valuable consideration paid by the Owner (the receipt of sufficiency of which is hereby acknowledged) we agree that this tender will be irrevocable and open for acceptance by the Owner for a period of 60 calendar days from the day following the Tender Closing Date and Tender Closing Time, even if the tender of another tenderer is accepted by the Owner. If within this period the Owner delivers a written notice (“Notice of Award”) by which the Owner accepts our tender, we will:

5.1.1within 15 Working Days of receipt of the written Notice of Award deliver to the Owner:

(a)a performance bond and a labour and material payment bond, each in the amount of 50% of the Contract Price, issued by a surety licensed to carry on the business of suretyship in the Province of British Columbia, and in a form acceptable to the Owner;

(b)a detailed Construction Schedule consistent with the preliminary construction schedule included in this Tender, which indicates the timing of the major activities of the Work and provides sufficient detail of the critical events and their inter-relationship to demonstrate the Work will be performed by the completion date stated in this Tender;

(c)a detailed traffic management plan addressing vehicular and pedestrian movement, safety and access with specific detailing on methods, building and maintenance of temporary structures, signage and materials used to maintain the Place of the Work operations and access to staff and public users of the Place of the Work site;

(d)a detailed Place of the Work site - specific safety and health plan addressing as a high-level overview the health and safety issues including, but not limited to hazards, mitigation measures, site orientations, safety meetings, first aid attendant requirements, and training requirements and record keeping;

(e)a “clearance letter” indicating that the Tenderer is in WCB compliance;

(f)a copy of the Certificate of Insurance as specified in GC 11.1 indicating that all such insurance coverage is in place;

(g)a valid City of Surrey Business License; and

(h)copy the Owner on the “Notice of Project” as and when required under section 20.2 of the Occupational Health & Safety Regulation (BC Regulation 296/97).

5.1.2within 2 Days of receipt of written Notice to Proceed, or such longer time as may be otherwise specified in the Notice to Proceed, commence the Work; and

5.1.3sign the Contract Documents.

6.WE AGREE:

6.1that, if we receive written Notice of Award of this Contract and, contrary to paragraph 5 of this Form of Tender, we:

6.1.1fail or refuse to deliver the documents as specified by paragraph 5.1.1 of this Form of Tender; or

6.1.2fail or refuse to commence the Work as required by the Notice to Proceed,

then such failure or refusal will be deemed to be a refusal by us to enter into the Contract and the Owner may, on written notice to us, award the Contract to another party. We further agree that, as full compensation on account of damages suffered by the Owner because of such failure or refusal, the Bid Security shall be forfeited to the Owner, in an amount equal to the lesser of:

6.1.3the face value of the Bid Security; and

6.1.4the amount by which our Tender Price is less than the amount for which the Owner contracts with another party to perform the Work.

7.Our Address is as follows:

Phone:______- ______

Fax:______- ______

E-mail:______

Attention:

This Tender is executed this ______day of ______, 201_.

Contractor:

(Full Legal Name of Corporation, Partnership or Individual)

(Authorized Signatory and Corporate Seal)

(Authorized Signatory)

APPENDIX 1 - SCHEDULE OF PRICES

Contract:District Energy System Phase 1: DPS, ETS and CBP Service Connections

Reference No.:1220-020-2014-003

From Tenderer:______

Company name

The sum of the amounts shown in the table below must equal the Tender Price(s) stipulated in the space provided in the Form of Tender which, for greater certainty, is/are the Tenderer’s proposed Contract Price(s). Every row of the below table should be completed with a dollar amount.

Table A: Pricing Schedule

Item / Description of Work / Unit / Est.
Qty. / Unit Price / Total Price
1. / GENERAL
1.1 / Bonding and Insurance / L.S. / -
1.2 / Mobilization/Demobilization / L.S. / -
1.3 / Traffic & Pedestrian Management / L.S. / -
1.4 / Survey and Record Drawings / L.S. / -
Subtotal Items 1.1 to 1.4
2. / SITE WORK
2.1 / Site Preparation / lin.m / 425
2.2 / Trenching, Bedding & Import Backfill (0 - 1.2 m Depth)
a) 75 mm dia Piping / lin.m / 0
b) 100 mm dia Piping / lin.m / 0
c) 150 mm dia Piping / lin.m / 7
d) 300 mm dia Piping / lin.m / 0
2.3 / Trenching, Bedding & Import Backfill (1.2 - 1.8 m Depth)
a) 75 mm dia Piping / lin.m / 10
b) 100 mm dia Piping / lin.m / 9
c) 150 mm dia Piping / lin.m / 64
d) 300 mm dia Piping / lin.m / 129
2.4 / Trenching, Bedding & Import Backfill (1.8 - 2.4 m Depth)
a) 75 mm dia Piping / lin.m / 0
b) 100 mm dia Piping / lin.m / 0
c) 150 mm dia Piping / lin.m / 7
d) 300 mm dia Piping / lin.m / 4
2.5 / Trenching, Bedding & Native Backfill (0 - 1.2 m Depth)
a) 75 mm dia Piping / lin.m / 0
b) 100 mm dia Piping / lin.m / 0
c) 150 mm dia Piping / lin.m / 0
d) 300 mm dia Piping / lin.m / 8
2.6 / Trenching, Bedding & Native Backfill (1.2 - 1.8 m Depth)
a) 75 mm dia Piping / lin.m / 0
b) 100 mm dia Piping / lin.m / 0
c) 150 mm dia Piping / lin.m / 17
d) 300 mm dia Piping / lin.m / 75
2.7 / Trenching, Bedding & Native Backfill (1.8 - 2.4 m Depth)
a) 75 mm dia Piping / lin.m / 0
b) 100 mm dia Piping / lin.m / 0
c) 150 mm dia Piping / lin.m / 0
d) 300 mm dia Piping / lin.m / 55
2.8 / Trenching, Bedding & Native Backfill (2.4 - 3.0 m Depth)
a) 75 mm dia Piping / lin.m / 0
b) 100 mm dia Piping / lin.m / 0
c) 150 mm dia Piping / lin.m / 0
d) 300 mm dia Piping / lin.m / 40
2.9 / Site Restoration
a) Concrete Sidewalk / Pavement / lin.m / 12
b) Asphalt Road Repair / lin.m / 230
c) Concrete Curb and Gutter / lin.m / 4
d) Soft Surface Landscape / lin.m / 180
2.10 / D.E.S. Floating Pad / ea / 2
2.11 / Utilities Crossing / ea / 4
2.12 / Watermain Replacement / ea / 3
2.13 / Air Release Valve Assembly / ea / 1
2.14 / 100 mm dia. Sanitary Sewer / m / 49
2.15 / 25 mm dia. Water Service / m / 20
2.16 / Tree and Root Mass Removal / ea / 7
Subtotal Items 2.1 to 2.16 Inclusive
15. / MECHANICAL
15.1 / D.E.S. Piping and Valve System
a) DWG C02-C-101 / L.S. / -
b) DWG C02-C-102 / L.S. / -
c) DWG C02-C-103 / L.S. / -
d) DWG C02-C-104 / L.S. / -
15.2 / Connections to Containerized Boiler Plant / L.S. / -
15.3 / Testing & Commissioning of D.E.S. Piping System / L.S. / -
15.4 / Leak Detection / L.S. / -
Subtotal Items 15.1 to 15.4 Inclusive
16. / ELECTRICAL & CONTROLS
16.1 / Rize Building / L.S. / -
16.2 / BOSA Building / L.S. / -
16.3 / Central Control Station / L.S. / -
16.4 / Connection to PCI Building / L.S. / -
16.4 / Connection to Concord Building / L.S. / -
17. / INDETERMINATE ITEMS
17.1 / Trench Over Excavation / m3 / 50
17.2 / Removal of Existing Abandoned Utilities / lin.m / 50
17.3 / Additional Mass Concrete / m3 / 5
17.4 / Removal of Buried Concrete / m3 / 20
17.5 / Supply, Placement and Compaction of Additional Fill Material as Requested by the Engineer / tonne / 200
17.6 / Controlled Density Fill / m3 / 50
17.7 / Trench Rock Removal / m3 / 3
17.8 / Dritherm / m3 / 1
Subtotal Items 17.1 to 17.8 Inclusive
18. / CASH ALLOWANCE
18.1 / Supply of pre-insulated pipes / L.S. / L.S. / - / $300,000
18.2 / Unknown Utilities / L.S. / L.S. / - / $50,000
Subtotal Items 1 to 18 Inclusive
GST @ 5%
TENDER PRICE

(Please transfer amount of Tender “Tender Price” to Form of Tender)

District Energy System Phase 1, Invitation To Tender No.: 1220-020-2014-003Page 1 of 31

PART C – FORM OF TENDER

1.1 Description of Payment Items

.1Work set out in the Schedule of Quantities and Prices shall include, but not be limited by, the following brief descriptions:

PART 1-GENERAL

1.1Bonding and Insurance

This item shall include all costs for bonding and insurance for the complete Contract.

Payment will be made at the lump sum price tendered in the Schedule of Quantities and Prices on the first progress payment subsequent to submission of documentation of Bonding and Insurance coverage.

The lump sum tender under this item shall not exceed 1% of the total tender price.

1.2Mobilization and Demobilization

This item shall include all costs for mobilization and demobilization associated with the Contractor's equipment, site facilities, and services including temporary access road for the work.

Payment for mobilization and demobilization will be made at the lump sum price shown in the Tender Form. Fifty percent (50%) of the lump sum price will be paid on the first progress payment certificate due after the Contractor has established the operation and facilities specified, and received the Owner’s approval of the construction schedule. The remaining 50% will be paid upon completion of the contract, removal of equipment, and cleanup and site restoration of the work areas to the satisfaction of the Engineer.

The lump sum bid under this item shall not exceed 3% of the total tender.

1.3Traffic & Pedestrian Management

This item shall include all cost to prepare a Traffic and Pedestrian Management Plan that covers the length of the Place of the Work. The Plan must be approved by the City prior to commencement of the Work. Cost should account for possible Plan revisions as requested by the City prior to final approval.

This item also includes all costs for labour and equipment to implement the Traffic and Pedestrian Management Plan for the duration of the Work for all areas that it applies to. This includes coordination with, and notification to all applicable parties for lane or road closures.

Payment will be made at the lump sum price quoted in the Schedule of Quantities and Prices.

1.4Survey and Record Drawings

This item shall include all costs for labour, materials and equipment to conduct:

Construction survey layout of all utilities to lines and grades as shown on drawings; and
Record survey of all as-built utility locations and elevations.

Record survey information shall be provided to the Engineer in project datum in digital, CSV file (Northing, Easting, Elevation, Description) or AutoCAD DWG format. Information to include, but not limited to:

Manholes, Building Penetration (Location and Elevation)

Centerline inverts of standard benched manholes

Finished lid/rim centerline elevation

D.E.S. Pipe (Location, Invert Elevation, Finished Surface Grade)

All mainline fittings, bends, tees, valves, end caps, etc…

All service line fittings, bends, tees, valves, end caps, etc…

General (Location and Elevation)

Existing utilities locations and inverts at D.E.S. Pipe crossings

Note: Construction Survey does not replace the requirement for the Contractor to maintain an accurate set of red-lined record drawings indicating all changes to the design.

Payment will be made at the lump sum price quoted in the Schedule of Quantities and Prices.

PART 2-SITE WORK

2.1Site Preparation

This item shall include all costs for the completion of site work preparation for the D.E.S. piping installation. This shall include, but not be limited to, the clearing and grubbing of the site, removal of cleared and grubbed materials from site, and installation of temporary fencing. This shall also include asphalt and concrete saw cut as per the Drawings and Specifications.

Payment will be made at the unit price tendered per lineal metre of prepared trench piping.

2.2 a),b),c),d)Trenching, Bedding & Import Backfill (0 - 1.2 m)

This item provides all compensation for all costs for excavation depth from 0 to 1.2 m of piping trenches, supply, place and compact bedding material and trench backfill. (For trenches to accommodate the D.E.S. Piping). The work includes but is not limited to:

Trench excavation
Disposal of excavated material
Supply, placement, and compaction of bedding material in the pipe zone
Approved trench backfill
Excavation for tee installation
Shoring and dewatering
Testing of bedding and backfill material
Support of existing structures and piping