Tender on website.

प्रचार एवं जनसम्पर्क विभाग

PUBLICITY & PR DEPARTMENT

1.Title of the tender:Expression of Interest for procurement of

Silver Medallions & Silver Plaques for the

Year 2015-16

2.Category:General

3.Zone:Head Office

4.Item:Miscellaneous

5. Tender Date:05/01/2015

6. Last Date of Submission :27/01/2015

7. Display from:05/01/2015

8.Display upto:27/01/2015

प्रचार एवं जनसम्पर्क विभाग

PUBLICITY & PR DEPARTMENT

Bid Document

BOI/P&PR/SMS/14-15/Tender-Silver Medallions & Plaques/3 Date : 05.01.2015.

Tender for supply of Silver medallions & plaques

Bank of India invites Sealed Tenders from reputed manufacturers of silver coins & plaques having their own infrastructure for undertaking the captioned job as per specification in the annexure. The Bank desires to purchase approximately 750 silver medallions & 2600 silver plaques of 99.5 purity. The specifications of which are appended below:

Tenders to be accompanied by a Demand Draft/Payslip/Banker’s Cheque in

favour of “Bank Of India” for `.1,00,000/- as EMD. Parties/Companies/firms who would not submit the amount of EMD along with the tender will not be considered. The sample medallion & plaque are available for viewing at our office between 10.00 am to 3.00 pm. on any working days except Saturday.

Successful Tenderer/s whose tender/s are accepted will have to execute an agreement prescribed by the Bank. EMD submitted will form part of Security Deposit. EMD of other parties whose tenders are not accepted will be refunded without any interest thereon.

Blank tender forms will be available with the Publicity & P R Department, 2nd floor, Bank of India, Head Office, Star House, C-5, “G” Block, Bandra-Kurla Complex, Bandra (East), Mumbai 400 051 on payment of `.500/- by pay order only. Tender forms can also be downloaded from our website

.

Tender forms without application money &EMD will be summarily rejected.

Manufacturers from Mumbai will be preferred.

The Bank reserves the right to reject any/all tenders invited, without assigning any reason thereof.

Tender should be delivered on or before 27thJanuary, 2015 by 1.00 pm.

(GOPAL LAL BUNKER )

.CHIEF MANAGER

SPECIFICATIONS

Tender for Supply of Silver Medallions & Plaques

Quantity & quality : Approximately 750 medallions & 2600 plaques of 99.5

purity silver. Specific purity certificate has to be given by

the manufacturer.

Validity : The tenders will be opened on 30.01.2015 & the order/s

would be placed within 7-8 days, from the date of opening

of the tender.

Cost & Weight :

Medallion – cost of silver & making charges not to exceed `.2,000/-

Plaque – cost of silver & making charges not to exceed ` 3,000/-

Please indicate approximate weight of medallion and plaques

to be supplied in the tender, variation in weight will not be

allowed later.

Packing : Velvet box for medallions & plaques.

Delivery : To Bank’s various Zonal Offices located across the country

& Head Office, Mumbai. List of locations with addresses is

Available on our website.

Time Schedule : Delivery within 20 days from the date of placing the order.

Payment : The Zonal Offices across the country will make the payment

through RTGS within 10 days after receipt of goods.

General : Escalation of any kind in the accepted rate will not be

permitted during the currency of the contract. No advance

payment will be made for any purpose.

The Bank will not compromise on the purity/quality of

the Silver. The tenderer will have to certify about the

purity/quality of silver.

Bank at any point of time may check the purity of the silver

plaques/medallions. If the purity of silver is not found to be as per

specification then the supplier will have to make the losses

good at his/their own cost/s.

The contract will be terminated immediately without any obligation

on the part of the Bank.

Bank reserves the right to accept/reject any or all tender/s without

assigning any reasons.

Annexure-I

TECHNICAL BID

Bank of India, Head Office

Publicity & P R Department

Selection of silver coin/plaque manufacturer

1. a) Name of the firm / company:

b) Address, Phone/Fax Nos. and Email ID:

c) Whether Proprietorship / partnership /

Limited Company:

d) Date of Establishment:

2.a) Whether registered with Registrar of Firms/

Registrar of Companies. If so mention number

And date:

b)Whether enclosed terms and conditions are

acceptable to your firm / company:

c)Details of Contract in hand/executed recently

giving name/address of client(s)/contact

person/specifications of job etc. (Details may

be given in separate sheet along with proof) :

d) Turnover and Net Profit (before and after tax) :

2011-12 / 2012-13 / 2013-14
Turnover
Net Profit

Date: ------

Signature with Name/Designation of

Authorised Signatory and Rubber Stamp

Annexure-II

FINANCIAL BID

Bank of India, Head Office,Publicity & P R Department

Selection of silver medallion/plaque manufacturer

1. a) Name of the firm / company:

2. b) Address:

  1. We have gone through the details of specifications, terms and conditions. Based on the specifications, our charges would be as follows: (Price per piece)

Medallions Plaque

1) Cost of Silver - `. ( gms) `. ( gms)

2) Making charges - `. `.

------

Sub Total :

______

3) Packing/despatch charges `. `.

4) Charges for boxes ``. `.

------

TOTAL :

======

[Price should include cost of silver, manufacturing charges, dispatch charges & box charges; applicable taxes will be extra]

We understand that the Bank shall be at a liberty to select the manufacturer based on the rates quoted for. In case rates quoted by two or more tenderers are same, the Bank will be at liberty to distribute the order amongst the manufacturers. Bank reserves the right to place the order with the L2 provided L2 agrees to supply the items at the rates quoted by L1 and the proportion of the order will be at the discretion of the Bank.

Date : ------

Signature with Name / Designation of

Authorised Signatory and Rubber Stamp

ANNEXURE – III

OTHER TERMS & CONDITIONS

Tender with counter condition will not be entertained.

  1. Tender should be valid for at least 90 days from the due date specified. Quotation should be for Labourcharges inclusive of all other charges viz. Insurance, packing, forwarding, delivery etc. and quotation should be signed by authorized signatory/ agent with stamp/seal of the Firm/Company.
  1. It may be noted that once the order is accepted, you will be bound to execute it within the period specified and no request for increase in rate subsequently nor any excuse for not executing the order on account of any reasons will be entertained. Bank will not pay any advance.
  1. If after the item is delivered, it is discovered that the material supplied/used, is not exactly according to our specification/quality stipulated, such supply will be rejected at the suppliers’ cost.
  1. Embossing on plaques & medallions should be as per the samples shown by us. Embossing of names in the plaques for Mumbai to be done on monthly basis.
  1. The Bank need not necessarily accept the lowest tender and the decision of the Bank in this regard will be final. Bank reserves the right to ask for the Bank (performance) guarantee/collateral security for the proper execution of the order.
  1. Vendors who would not effect supplies according to the delivery schedule will be liable for all damages/detriment or losses to the Bank and in case despite warning, they continue to be too late in deliveries, they may be disqualified for further inquiries/entrustment of work.