Tender No. BMSIC/10020/1-2016/1

Tender Notice for Hiring two Silent Gensets on Rent

BMSICL invites sealed tenders from reputed registered agencies for hiring two silent 75 KVA Gensets (with acoustic enclosure) on rent. The agency will be responsible for providing uninterrupted power supply to the two offices of BMSICL located at BiscomaunBhawan and Biscomaun Tower, Patna as per requirement from 9AM to 9 PM on all the days of the month. Details of the tender can be obtained from our website (

The interested Agencies can send their tender documents complete in all respects along with Earnest Money Deposit, tender fees and other requisite documents on or before 20/12/2016 by 3.00 PM by Speed Post/Registered Post/Courier only.

BMSICL reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document or to reject any or all tenders or annul the tender process at any stage without giving any notice or assigning any reason.

Sd/-

CGM (Supply Chain)

Tender No. BMSIC/10020/1-2016/1

Tender for Hiring two Silent Gensets on Rent

  1. Scope of Work:

To provide two silent 75 KVA Gensets (with acoustic enclosure) for the two offices of BMSICLat Biscomaun Premises in Patna from 9 AM to 9 PM whenever there is a power failure/shutdown/load shedding/electric connection goes off on all days of the month including weekly off and National Holidays.

  1. DETAILED REQUIREMENT OF THE GENERATOR SET(S)

a)That they should be silent generators fulfilling the norms of the pollution control board.

b)They should be provided with main failure automatic starter, automatic change over switch which should start automatically on failure of electric supply and provide regular maintenance services.

c)The two generator sets provided should be brand new, having diesel engine and alternator and the offered make and type of generators should have satisfactory service record and be of reputed make/brand like “Kirloskar Green”, “Greaves”, “Cummins India”, “Mahindra”, “Eicher”. Both the Gensets should be of the same make, type and same specs. As proof of the gensets being new, the contractor needs to submit the invoice/billcopy with all details like chasis no. etc. before the installation.

d)DG sets should be of 75 KV.

e)DG sets should be provided with one man for operational purposes.

f)The diesel generator sets shall be supplied complete with all ancillary equipment necessary for starting and running of the set, including cooling systems, fuel storage and supply system, instrumentation, control and protection arrangements, spares and special tools.

g)The generator sets and the ancillary equipment shall be installed in the space available at the Biscomaun office premises of BMSICL at Patna.

h)All cost for maintenance and servicing of the generator sets including the cost of spare parts, periodical replacement and topping up of Mobil oil etc. are to be borne by the generator supplier.

i)The D.G. Sets should be maintained properly to keep it in satisfactory running condition at all times for supplying emergency power for a load at least 90% of its capacity.

j)Supply & installation of accessories like cables, change-over switches, exhaust pipeline etc. for supplying generator power to a point in BMSICL premises will be made by the vendor at their own cost.

k)The charges for transportation, loading & unloading of the D.G. Sets for installation of the same in BMSICL, Biscomaun office premises at Patna will be borne by the Contractor. Mending of any damage caused to the BMSICL’s property during loading, unloading of the D.G. Sets in BMSICL’s/Biscomuan’s premises will be done by the contractor to original finish, at their cost.

l)The successful bidder should be in a position to install and commission the D.G. Sets in BMSICL’s premises within 10 (Ten) days from the date of awarding the contract.

m)Generator body and Generator neutral shall be solidly earthed.

n)The sets should be reasonably self-contained to minimize the work of installation at site. The engine, alternator and cooling radiator shall be mounted on a combined under base of stress relieved fabricated steel and engine accessories shall also be mounted on the under base where appropriate, provided that this does not result in difficulty of access for maintenance.

o)The choice of connections and their installation is to be such as to give long life under normal operating condition of the set.

p)All maintenance including fuel and repair liability will remain with the agency and the electrical items/ any other item required for Installation & commissioning of the DG sets will be the responsibility of the agency.

q)Diesel engine and alternator shall be close coupled or provided with flexible coupling and mounted on a base plate of robust construction. DG sets shall meet the requirement of environment (protection) rules 1986 as laid down by Ministry of Environment & Forests read with GSR No. 371 (E) dtd.17.05.02, GSR 520 (E) dtd.01.07.03 and GSR 448 (E) dtd.12.07.04 in respect of emission norms for the engines and in respect of noise level for the DG sets for supplies to be made.

  1. Reporting:

Genset operator will report to BMSICL office.

  1. Payment terms:

The payment will be made by the BMSICL within 15 days from the receipt of the invoice for the previous month services. TDS shall be deducted at prescribed norms on the payable amount as applicable

  1. Period of contract

The initial contract period will be for two years which may be extended for a mutually agreeable period based on requirement and discretion of BMSICL.

  1. Termination of Contract:

This contract can be terminated by giving two months notice by BMSICL.

  1. Security deposit:

The successful bidder will be required to deposit an amount of Rs 100,000.00 (One Lacs) as Security Deposit in the form of Demand Draft/Pay Order favouringManaging Director, Bihar Medical Services Infrastructure Corporation Ltd. (BMSICL), Patnawithin two weeks from the date of award of the contract. The security shall be refunded to the contractor after satisfactory completion of the contract or adjusted against any damages or loss of property etc. caused by the personnel deputed by the agency. No interest will be paid on the security money deposited with BMSICL.

  1. General conditions:

1)The Service provider shall ensure that the Gensetsprovideuninterrupted power supply to the BMSICL office whenever power supply is disrupted on all days between 9:00am to 9:00pm. The Service provider shall ensure that the Gensets have adequate amount of fuel to last for 12 hours of power failure.

2)The operator shall be properly trained for minor break down and he should be provided

with uniform and wear appropriate identification badges.

3) The Agency shall be fully responsible for all work and services performed by its operator, and shall for this purpose employ qualified, competent and well-trained operator to perform the services under the Contract.

4) The Contractor shall take all reasonable measures to ensure that the Contractor's personnel confirm to the highest standards of moral and ethical conduct. If BMSICL at any time seeks withdrawal or replacement of any personnel of the Contractor assigned to perform work or services under this Contract, the Contractor shall, at its own cost and expense, withdraw or replace such personnel forthwith. Such request shall not be deemed a termination of this Contract.

5) BMSICL shall not be liable for any action, omission, negligence or misconduct of the Contractor's employees, agents, servants, or subcontractors nor for any insurance coverage which may be necessary or desirable for the purpose of this Contract, nor for any costs, expenses or claims associated with any illness, injury, death or disability of the Contractor's employees, agents, servants, or subcontractors performing work or services in connection with this Contract.

6) The owner shall rectify defects if any which may occur in any of the twogenerator sets in least possible time. In case of failure to rectify the defect within two hours, a penalty equal to twice the rental for the period during which generator is not in operation shall be levied. The owner shall make arrangement for providing another generator set of the same capacity immediately. Penalty shall not be imposed for period for which alternative arrangement are made.

7) The contractor will have to remove the D.G. Sets within a week from the date of termination or closure of the contract, at their cost, else demurrage charges @ 1000/- (Rupees One thousand only) per day will be charged by the BMSICL to the contractor. Mending of any damage caused to the BMSICL’s property during taking out the generator will be done by the contractor to original finish, at their cost.

  1. Procedure for Submission and Opening of Tenders:

A. Part-I of tenders should be submitted in separate sealed envelope, super-scribing “TECHNICAL BID” and should contain the following:

(i)Filled in Format (given as Annexure-1) signed and stamped by the bidder containing details of Bidder firm with Make, Model, Manufacturing Date, Capacity & Fuel (diesel) consumption per hour of D.G set(s) offered on hire basis. Paper proof to be attached proving the relevant specifications.

(ii)Agency/firm should have three years experience in providing Genset on hire. Copy of Work experience certificate/work order to be enclosed.

(iii)Agency/firm should have office in Patna, proof of office address to be provided.

(iv)Copy of Registration no. and Electrical license no. of the firm to be provided.

(v)Agency/firm should have average annual turnover of Rs. 20 Lacs in the last three financial years (2013-14, 2014-15, 2015-16). Audited financial statement (balance sheet and P&L account) from a qualified CA for these 3 years is to be submitted. Only Auditor/C.A. Certificate of turnover will not be accepted.

(vi)Copy of Pan Card and Service Tax no. to be provided.

(vii)Bidder shall submit an original affidavit (on stamp paper) sworn before First Class Magistrate/ Notary (dated after publication of this tender), stating that the firm/agency has not being debarred/blacklist by Central Govt./any State Govt./Semi Govt. organization

(viii)Non-refundable Tender Processing Fee of Rs. 2,000/- (Rupees Two thousand only) in the form of DD/Pay Order drawn in favour of MD, Bihar Medical Services & Infrastructure Corporation Ltd payable at Patna.

(ix)Earnest Money Deposit (refundable to unsuccessful bidders without interest) of Rs. 50,000/- (Rupees Fifty thousand only) in the form of DD/Pay Order drawn in favor of MD, Bihar Medical Services & Infrastructure Corporation Ltd payable at Patna.

If the successful bidder fails to perform the commencement of the contract within the specified time period, the earnest money deposited by the bidder will be forfeited.

Bids without any of the above self-attested documents, EMD, tender fees would be rejected.

There should not be any indication of price/rate/charges in Part-I (Technical Bid) of the tender. Conditional tenders will not be accepted.

B.Part-II of tenders should be submitted in separate sealed envelope, super-scribing “FINANCIAL BID” and should contain filled in Format (given as Annexure-2) quoting rates for the same.The rate should be inclusive of all taxes. TDS would be deducted from the bills as per applicable rate. The rate is to be quoted as per the unit specified in the financial bid, else the bid will be rejected outright. The financial bid should be signed & stamped by the bidder.

C.Separate sealed envelopes containing Part-I and Part-II of tenders should be put in another sealed cover, super-scribing “TENDER FOR HIRING OF 75 KVA SILENT D.G. SET” and is to be sent by SpeedPost/Registered Post/Courier only to The Managing Director, Bihar Medical Services & Infrastructure Corporation Ltd, 5th floor BiscomaunBhawan, Patna - 800001. The last date for submission of bids is 20/12/2016 (3.00 PM). No tender shall be entertained after this deadline under any circumstances whatsoever. BMSICL will not be responsible for any postal delay. The technical bids will be opened on the same day at 4.30 PM at the office of BMSICL in the presence of bidders or their representatives who wish to be present. Financial Bids of only those bidders, who qualify in the technical bid, will be opened at a later date which will be announced.

D.Evaluation & Contract

  1. The successful bidders will enter into contract with BMSICL as per above terms and conditions within ten days of intimation. Failure on the part of the bidder to do so will result in cancellation of its candidature and forfeiture of EMD.
  2. Bidders are advised to read the tender document carefully before submitting the tender form/bids. It will be presumed that the bidder have considered and accepted all the terms and conditions of this tender. No enquiry, what so ever verbal or written shall be entertained in respect of acceptance/rejection of the tender/bids and the decision of BMSICL in this regard will be final. BIDS MUST BE UNCONDITIONAL.
  3. The successful bidder shall not engage any sub-Contractor or transfer the contract to any other person/firm/agency in any manner. The bidder shall not be permitted to transfer their rights and obligations under the contract to any other person/ organization or otherwise. Tenders not conforming to the requirements of BMSICL will be rejected and no correspondence thereof shall be entertained, whatsoever.
  4. Notwithstanding anything contained in this tender document, BMSICL reserves the right to amend or withdraw any of the terms and conditions contained in the Tender Document or to accept or reject any or all bids/tenders or annul/cancel the tender process at any stage without giving any notice or assigning any reason.
  5. Any dispute arising out of this tender or contract shall be settled amicably first and if it fails, the same shall be referred for arbitration under the provisions of Arbitration and Conciliation Act enforced within Patna Jurisdiction.

For any queries regarding this tender document, bidders can call BMSICL on 0612-2219634 during office hours.

Format for Technical Bid (Annexure-1)

(To be submitted on firm’s letter head in sealed envelope-1 super scribed as “TECHNICAL BID”)

To,

Managing Director

BMSICL

Patna.

With reference to the Notice Inviting Tender (BMSIC/10020/1-2016/1) for hiring of two 75 KVA Silent DG Set(s) forBMSICL, having gone through and understood the scope of services and terms & conditions, we hereby submitting the technical information details as required:

SN / Particulars / Information furnished / Proof attached on page no.
1 / Name of the Proprietor with Name, Address & Phone No. of the Firm office at Patna /
2 / Electrical Contractor License Number
3 / Registration no. of the firm
4 / PAN No.
5 / Service Tax No.
6 / Whether firm has been blacklisted/debarred by any Govt department (if no, original affidavit to be submitted)
7 / Turn over for the last three financial years 2013-14, 2014-15, 2015-16 (Attested copy of Audited Accounts to be attached)
8 / List of clients to whom Genset provided on hire by the agency in the last 3 years
9 / Specification of the proposed two 75 KVA Silent DG Set(s) / Make ………………………………………..
Model ……………………………………….
Capacity …………………………………….
10 / Details of Demand Draft for non-refundable Tender Processing Fee of Rs. 2,000/- / DD No. ……………………………………..
Date …………………………………………
Bank ………………………………………..
11 / Details of Demand Draft for Earnest Money Deposit of Rs. 50,000/- / DD No. …………………………………......
Date …………………………………………
Bank ……………………………………......

Signature with date &

seal of the Bidder

Format for Financial Bid (Annexure-2)

(To be submitted on firm’s letter head in sealed envelope-2 super scribed as “FINANCIAL BID”)

To,

Managing Director

BMSICL

Patna.

With reference to the Notice Inviting Tender (BMSIC/10020/1-2016/1) for hiring of two 75 KVA Silent DG Sets for BMSICL, having gone through and understood the scope of services and terms & conditions, we hereby submitting our lowest rates as follows:

Name, Address & Phone No. of the Firm
……………………………………………….
……………………………………………….
………………………………………………. / Rental charges per Genset per month including operator, maintenance,all charges with all taxes. (Rs.)(in Figure and words)
Specification of the proposed 75 KVA Silent DG Sets
Make :
Model :
Capacity :

Signature with date &

seal of the Bidder

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