RUIRU SPORTS CLUB

P.O. BOX 18- 00232, RUIRU.

Tel: 0797363093

www.ruirusportsclub.co.ke

TENDER NO: RSC/KIT/007/2017-2018 (SUPPLY AND DELIVERY OF GAS AND CHARCOAL)

SEPTEMBER, 2017

TABLE OF CONTENTS

1.  INVITATION TO TENDER

2.  INSTRUCTIONS TO TENDERERS

3.  MANDATORY REQUIREMENTS AND TENDER EVALUATION CRITERIA

4.  CONFIDENTIAL BUSINESS QUESTIONNAIRES FORMS

5.  TENDER FORM

1.  INVITATION TO TENDER

DATE: …………………………………......

TENDER NO: RSC/KIT/007/2017-2018 (SUPPLY AND DELIVERY OF GAS AND CHARCOAL)

Dear Sir/Madam,

Ruiru Sports Club invites sealed bids from eligible candidates to tender for the supply/provision and delivery of the above mentioned. This tender is prepared in accordance with the Kenya Public Procurement and Disposal Act 2005.

1.1  The Tender is open to eligible candidates.

1.2  Eligible candidates may obtain the Tender document from our website www.ruirusportsclub.co.ke and thereafter delivered to our office upon payment of a non-refundable fee of KSHS 2,000 per set of tender document during normal working hours or pick the documents at the Managers office upon payment.

1.3  Completed Tender documents are to be enclosed in plain sealed envelopes marked with tender reference number and be deposited in the Tender Box provided at the reception of Ruiru Sports Club on or before 26th, September 2017 at 12.00 P.M. Addressed to;

The Procurement Committee,

Ruiru Sports Club P.O. Box 18 – 00232,

Ruiru, KENYA

1.4  Tenders will be opened on 26th, September 2017 at 12.30 P.M in the presence of the candidates’ or their representatives who choose to attend.

1.5  Applications not received at the time of closing the tender shall not be accepted for evaluation irrespective of the circumstance

1.6  Giving false information will lead to an automatic disqualification.

1.7  The tenders must sign all the pages in the tender document.

1.8  EXISTING SUPPLIERS MAY REAPPLY FOR NEW SUPPLY CONTRACT.

2.  INSTRUCTIONS TO TENDERERS

2.1  Procuring Authority

This procurement is guided by the Public Procurement and Disposal Act 2005 and the Ruiru Sports Club Constitution 2016.

2.2  Eligible Tenderers

The procuring entity’s employees, committee members, board members and their relative (spouse and children) are not eligible to participate in the tender and any bidder who may have been debarred by the Public Procurement Oversight Authority (PPOA) from participating in public tenders.

2.3  Cost of Tendering

The Tenderer shall bear all costs associated with the preparation and submission of its tender, and the procuring entity, will in no case be responsible or liable for those costs, regardless of the conduct or outcome of the tendering process.

2.4  The Tender Document

The tender document comprises the documents listed below;

(i)  Invitation to Tender

(ii)  Instructions to Tenderers

(iii)  Mandatory Requirements

(iv)  Confidential Business Questionnaire

(v)  Tender form

3.  MANDATORY REQUIREMENTS AND TENDER EVALUATION CRITERIA

The following documents will be Mandatory/Compulsory and all tenderers/bidders must attach copies to prove the same. Failure to submit any of the requirements below will lead to automatic disqualification.

Mandatory requirement;

1.  Business registration certificate for Sole proprietorship or Certificate of incorporation for Limited Companies.

2.  Fully filled, Signed and Stamped Business Questionnaire, Tender Form as provided in this tender document.

3.  PIN and VAT registration Certificate

4.  Company Profile

4. CONFIDENTIAL BUSINESS QUESTIONNAIRE FORM

You are requested to give the particulars indicated in Part 1 and either Part 2(a), 2(b) or 2 (c) whichever applies to your type of business.

You are advised that it is a serious offence to give false information on this form.

PART 1 – GENERAL
Business Name: / Street/Road:
Postal Address: / E-mail:
Tel No.: / Location of business premises:
Nature of Business: / Plot No:
Registration Certificate No.: / Branch:
Bank:
Maximum value of business which you can handle at any one time – KSHS.
PART 2 (a) – SOLE PROPRIETORSHIP
Name: / Age:
Nationality: / Country of Origin:
Citizenship Details:
PART 2 (b) – PARTNERSHIP
Details of partners as follows;
Name / Nationality / Citizenship Details / Shares
1
2
3
4
PART 2 (c) – REGISTERED COMPANY
Private or Public …………………………………………
Details of all the Directors as follows;
Name / Nationality / Citizenship Details / Shares
1
2
3
4
Date: / Signature of Candidate:
Name of Business Contact Person: / Mobile No.:

Note: If a Kenya Citizen, indicate under “Citizenship Details” whether by Birth, Naturalization or Registration.

RUIRU SPORTS CLUB

TENDER FORM

TENDER NO: RSC/KIT/007/2017-2018 (SUPPLY AND DELIVERY OF GAS AND CHARCOAL)

NAME OF TENDERER …………………………………………………………………… ADDRESS …………………………………………………………………………………. TELEPHONE NO: ………………………………………………………………………….

GAS AND CHARCOAL

ITEM
No. / DESCRIPTION / UNIT OF PACK / PRICE (KSHS) / COUNTRY OF ORIGIN / REMARKS
GAS AND CHARCOAL
BEER
24X330ML
Charcoal / 1 Sack
Gas / 13KG
Gas / 40KG
Gas / 50KG
Gas / 6KG

1.  The prices quoted should be inclusive of all taxes, insurance and delivery costs to the club.

2.  The price quoted should be valid for a period of 3 Months and any change should be communicated and agreed upon by the procurement committee before any further delivery

Authorized Signature .……………………………………………

Company Seal/ Stamp …………………………………