Tender No. Const/HMH/06/SURP-HMH-SGNR/2015-16 Dated 28.01.2016 1

Tender No. Const/HMH/06/SURP-HMH-SGNR/2015-16 dated 28.01.2016 1

TENDER DOCUMENT

Name of work:-Construction of one bay PF shelter at Khinaniyan, Diplana, compound/Boundary wall in circulating area, white washing & painting work on newly constructed station buildings, Platform, FOB, LHS & level crossing duty huts and other residual works between Hanumangarh (including) Km 0.000 to Diplana (including) Km 88.000 section in connection with Suratpura - Hanumangarh - Sriganganagar gauge conversion project..

1. Approximate cost of work: Rs. 3,41,80,780/-

2. Earnest Money :Rs. 3,20,910/-

3. Completion Period :04 (Four) months

______

Tender sale closing date : 02.03.2016upto 11.30 Hrs

Tender to be submitted : 02.03.2016upto 15.00 Hrs

Tender opening Date and time : 02.03.2016at 15.30 Hrs.

NOT TRANSFERABLE

Issued by: DEPUTY CHIEF ENGINEER (CONST.)

NORTH WESTERN RAILWAY,

Hanumangarh Jn (Raj) 335512

Issued to: ______

______

INDEX

S.No. / Description / Page No.
From / To
1 / Section I --- Tender Form – First Sheet ( Forwarding letter from the tenderer while submitting the tender) / 4 / 4
2 / Section II ---- Tender Form – Second Sheet ( Instructions to the tenderer) / 5 / 17
3 / Section III --- Important Clauses of General Conditions of Contract. / 18 / 31
4 / Section IV--Special Conditions of Contract (General ) / 32 / 38
5 / Section V-- Safety Precautions during execution of work. / 39 / 46
6 / Section VI—Important Codal Provision for General Guidance.. / 47 / 72
7 / Model Quality Assurance Plan for POT-PTFE Bearing / 73 / 80
8 / Annexure I to XVI / 81 / 100
9 / Special Conditions of NS items / 101 / 107
10 / Schedules of approximate quantities / 108 / 129
11 / Offer Sheet / 130 / 130

SECTION- I

TENDER FORMS

The President of India

Acting through the ………………..

……………………………………..

North Western Railway

I/We …………………..have read the various conditions to tender attached here to and agree to abide by the said conditions. I/We also agree to keep this tender open for acceptance for a period of 90 (Ninety) days from the date fixed for opening the same and in default thereof, I/We will be liable for forfeiture of my/our “Earnest Money”. I/We offer to do the work for North Western Railway, at the rates quoted in the attached schedule and hereby bind myself/ourselves to complete the work in all respects within 04 (four) months from the date of issue of letter of acceptance of the tender.

2. I/We also hereby agree to abide by the General Conditions of Contract-2014corrected up- to- date and to carry out the work according to the Special Conditions of Contract and Indian Railways Unified Standard Specifications (Materials and Works) Vol-I & II 2010 as corrected up-to-date, Unified Standard Schedule of Rates of North-Western Railway, 2010 as corrected up-to-date (for the present contract).

3. A sum of Rs. 3,20,910/- (Rs Three lakhs twenty thousand nine hundred ten only)is herewith forwarded as Earnest Money. The full value of the Earnest Money shall stand forfeited without prejudice to any other right or remedies in case my/our tender is accepted and if:-

(a) I/We do not execute the contract documents within seven days after receipt of notice issued

by the Railway that such documents are ready; and

(b) I/We do not commence the work within fifteen days after receipt of orders to that effect.

4. I/We have downloaded this tender document from official website of North-Western Railway and a sum of Rs10,000.00 is herewith forwarded as tender fee failing which my/our offer shall be summarily rejected.

I/We have purchased the Tender Form from theoffice of …………………………………………… North Western Railway on payment of Rs………………….. as prescribed fee, vide…………………. (Receipt No.)

5. Until a formal agreement is prepared and executed, acceptance of this tender shallconstitute a binding contract between us subject to modifications, as may be mutually agreed to between us and indicated in the letter of acceptance of my/our offer for this work.

Signature of Witness:-

…………………………..

(1)………………… Signature of Tenderer(s)

(2)………………… Date………..

SECTION-II

TENDER FORMS

Instructions to tenderers and conditions of tender: -

1. The following documents form part of tender /contract:-

(a) Tender forms – First Sheet and Second Sheet

(b) Special Conditions of Contract (enclosed)

(d) General Conditions of Contract 2014and Indian Railways Unified Standard Specifications (Materials and Works) Vol-I & II -2010 as amended/corrected up-to-date, copies of which can be seen in the office of Dy. Chief Engineer (Const)NW Railway Hanumangarh/ Chief Administrative Officer (Const), North Western Railwayor obtained from the office of the Principal Chief Engineer, North Western Railway on payment of prescribed charges.

(e) Unified Standard Schedule of Rates of North Western Railway - 2010 as amended / corrected up-to-date, copies of which can be seen in the office of Dy Chief Engineer (Const) NW Railway Hanumangarh./Chief Administrative Officer (Const),North Western Railway or obtained from the office of the Principal Chief Engineer, North Western Railway on payment of prescribed charges.

(f)All general and detailed drawings pertaining to this work issued by theEngineer or his representatives (from time to time) with all changes and modifications.

2.Drawings for the work: - The general drawings for the work can be seen in the office of the Dy Chief Engineer (Const) NW Railway Hanumangarhand / or Chief Administrative Officer (Const) North Western Railway at any time during the office hours. Generally the drawings are only for the guidance of tenderer(s).

Detailed working drawings. (if required) based generally on the drawing mentioned above, will be prepared by the contractor and got approved from engineer. Structural drawing, where ever required, will be given by Railways from time to time.

3.The tenderer(s) shall quote his / their rates as a percentage above or below or at par the total value of tender. The quantities shown in the attached schedule are given as a guide and are approximate only and are subject to variation according to the needs of the Railway. The Railway does not guarantee work under each item of the schedule.

4. Tenders containing erasures and / or alterations of tender documents are liable to be rejected. Any correction made by tenderer(s) in his / their entries must be attested by him / them.

5. Earnest Money:

(a) The tender must be accompanied by a sum of Rs. 3,20,910/- (Rs Three lakhs twenty thousand nine hundred ten only) as earnest money deposited interms of the provisions contained in para5(e) of this section, failing which the tender shall not be considered.

(b) The tenderer(s) shall keep the offer open for a minimum period of 90 (Ninety) days from the date of opening of the tender. It is understood that the tender documents have been sold/issued to the tenderer(s) and the tenderer(s), is / are permitted to tender in consideration of the stipulation on his / their part that after submitting his / their tender subject to the period being extended further if required by mutual agreement from time to time, he/they will not resile from his/their offer or modify the terms and conditions thereof in a manner not acceptable to the Chief Engineer…../Dy Chief Engineer/Const,NW Railway Hanumangarh, Should the tenderer fail to observe or comply with the foregoing stipulation, the amount deposited as Earnest Money for the due performance of the above stipulation, shall be forfeited by the Railway.

Security Deposit for the due and faithful fulfillment of the contract. This amount of Security Deposit shall be forfeited if the tenderer(s) fail to execute the contract agreement within 7 days after receipt of notice issued by Railway that such documents are ready or to commence the work within 15 days after receipt of the order to that effect.

(d) The Earnest Money of the unsuccessful tenderer(s) will, save as here-in-before provided, bereturned to the unsuccessful tender(s) (lead partner in case of JV) within a reasonable time but the Railway shall not beresponsible for any loss or depreciation that may happen to the Security for the due performance of the stipulation to keep the offer open for the period specified in the tender documents or to the Earnest Money while in their possession nor be liable to pay interest thereon.

(e) The EarnestMoney should be in cash or Bankers cheque/demand drafts in favour of FA &CAO/C, North Western Railway, Jaipur, executed by State Bank of India or any of the Nationalized Banks or by a Scheduled Bank.

Note:-For depositing cash, a letter from Dy.CE(C) concerned/issuing authority of tender may be taken for depositing money at station or cash office ofthis railway and after depositing the money, Money Receipt shall be enclosed in token of earnest money.

6. Rights of the Railway to deal with tender: - The authority for the acceptance of thetender will rest with the Railway. It shall not be obligatory on the said authority to accept the lowest tender or any other tender and no tenderers(s) shall demand neither any explanation for the cause of rejection of his /their tender nor the Railway to assign reasons for declining to consider or reject any particular tender or tenders.

6.1 / System of tendering:-
6.1.1 / Two Packet system: Following procedure shall be adopted for dealing with’Two Packet System’ of tendering:
(a) / With a view to assess the tenders technically without being influenced by the financial
bids, ‘Two Packet System’ of tendering shall be adopted. . In this system, the tenderers shall submit their quotations/offers in two sealed envelopes; with one cover containing the Technical & Commercial offer and the other cover containing the Financial Bids. The first packet shall be with the objective of scrutinizing the capability, possession of appropriate machinery & equipments, financial strength, experience etc. of the tenderers.
(b) / The technical details and commercial conditions shall be read out before the tenderers or their representatives at the time of opening of tenders and the same shall be evaluated by the Tender Committee. If the offers are found acceptable by the competent authority, the second packet shall be opened and the tenders shall be processed for finalization in the normal manner.
(c) / However, if on the basis of information contained in the first packet, the Tender Committee needs clarification regarding designs, specifications etc. discussions may be held with each individual party/tenderer after obtaining approval of the Competent Authority.
(d) / Details of the documents to be submitted in the First Packet (Technical & Commercial offer) are given in clause 23of this section. The envelope containing the First Packet (Technical & Commercial Bid) shall be super-scribed as under :-
First Packet (Technical & Commercial offer)
Tender No. ………………………
Name of Work……………………
(e) / In the Second Packet (Financial Bid) only schedule of approximate quantities and offers sheet of the tender documents duly filled in, stamped and signed by the tenderer (s) is to be submitted. The envelope containing the Second Packet (Financial Bid) shall be superscribed as under -
Second Packet (Financial Bid)
Tender No. …………………...
Name of Work……………………
(f) / Both of the envelopes containing ‘Technical & Commercial offer’ and ‘Financial Bids’ shall then be put together in common envelope and submitted as detailed in clause 11of this section.
6.1.2 / Single Packet tender: In case of Single packet tender, all the documents i.e. Technical & Commercial offer and Financial Bid shall be sealed in one envelope only and submitted in accordance with clause 11of this section.
6.2 / An affidavit is required to be submitted by all tenderers (as given in Annexure II). Based on this affidavit, Tender Committee will deliberate and decide eligibility of tenderers for first packet.
Second packet (Finance Bid) of only eligible tenderers will be opened and relevant documents of eligible tenderers will be got verified. The number of tenderers, whose documents are to be got verified, will be decided by the Tender Committee.
If contents in documents submitted by tenderers are found to be incorrect/false action will be taken against such tenderers as per provisions contained in Affidavit submitted by them as annexure II.

7.If the tenderer(s) deliberately gives / give wrong information in his / their tender or creates / create circumstances for the acceptance of his / their tender, the Railway reserves the right to reject such tender at any stage.

8.If the tenderer(s) expires/expire after the submission of his / their tender or after the acceptance of his/their tender, the Railway shall deem such tender cancelled unless the firm retains its character..

9. Tenderer should submit the tender with due diligence after going through the tender documents and should sign and stamp the same. .

10. Offer sheet of the tender document shall be signed and stamped by the tenderer failing which the tender shall be summarily rejected.

11. Tender must be enclosed in a sealed cover, super-scribed “Tender No. Const/HMH/06/SURP-HMH-SGNR/2015-16 Dated –28.01.2016 and must be sent by registered post to the address of Dy Chief Engineer/Const. North Western Railway, Hanumangarh or from the office of Chief Administrative Officer/Const, 5th Floor, North Western Railway , Head Quarters Office, Near Jawahar Circle, Malviya Nagar, Jaipur-302017so as to reach his office not later than 15.00 Hours on the 02.03.2016 or deposited in the special box allotted for the purpose in the office of Dy Chief Engineer/Const. North Western Railway, Hanumangarh or from the office of Chief Administrative Officer/Const, 5th Floor, North Western Railway , Head Quarters Office, Near Jawahar Circle, Malviya Nagar, Jaipur-302017. This special box will be sealed at 15.00 hours on 02.03.2016. The tender will be opened at 15.30 hours on the same day. The tender papers will not be sold after 11.30 hours on 02.03.2016.

12.Execution of Contract Documents:- The successful tenderer(s) shall be required toexecute an agreement with the President of India acting through the Deputy Chief Engineer/Const. NW Railway, Hanumangarhfor carrying out the work according to General conditions of Contract, Special conditions of Contract annexed to the tender and Indian Railways Unified Standard Specifications (Work and Materials)Vol-I & II – 2010, USSOR-2010 of NWR as amended/corrected up-to-date.

The tenderer whose tender is accepted shall be required to appear in person at the office of the General Manager/ Chief Administrative Officer (Construction), or Dy Chief Engineer, as the case may be, or if a firm or corporation, a duly authorized representative shall so appear and execute the contract documents within 7 days after issue of notice by Railway that the contract documents are ready. Failure to do so shall constitute a breach of the agreement affected by the acceptance of the tender in which case the full value of the earnest money accompanying the tender shall stand forfeited without prejudice to any other rights or remedies.

If any tenderer whose tender is accepted, shall refuse to execute the contractdocument as here-in-before provided, the Railway may determine that such tenderer has abandoned the contract and thereupon his tender and acceptance thereof shall be treated as cancelled and the Railway shall be entitled to forfeit the full amount of the Earnest Money and to recover the damages for such default.

13.Partnership deeds, Power of Attorney etc: - The tenderer shall clearly specify whether the tender is submitted on his own or on behalf of a partnership concern. If the tender is submitted on behalf of a partnership concern, he should submit the certified copy of partnership deed along with the tender and authorization to sign the tender documents on behalf of partnership firm. If these documents are not enclosed along with tender documents, the tender will be treated as having been submitted by individual signing the tender documents. The Railway will not be bound by any power of attorney granted by the tenderer or by changes in the composition of the firm made subsequent to the execution of the contract. It may, however recognize such power of attorney and changes after obtaining proper legal advice, the cost of which will be chargeable to the contractor.

14.(a) For participating in tendering process :- Power of Attorney, duly stamped and authenticated by a Notary Public from all partners of the firm in favour of one or more partners(s) or any other persons(s) as listed in Para 24 of this section.

(b) On award of work to successful tenderer :- One or more partners of the firm or any other persons(s) shall be designated as the authorized person(s) on behalf of the firm, who will be authorized by all the partners to act on behalf of the firm through a “Power of Attorney”, specifically authorizing him/them to sign the agreement, receive payment, witness measurements, sign measurement books, make correspondences, compromise, settle, relinquish any claim(s) preferred by the firm, sign “No Claim Certificate”, refer all or any dispute to arbitration and to take similar such action in respect of the said tender/contract. Such “Power of Attorney” should be notarized/registered and submitted as listed in Para 23.2.2(b) of this section.

15. Employment/Partnership, etc., of Retired Railway Employees:-

(a) Should a tenderer be a retired engineer of the Gazetted rank or any other Gazetted officer working before his retirement, whether in the executive or administrative capacity, or whether holding a pensionable post or not, in the Engineering or any other department of any of the railways owned and administered by the President of India for the time being, or should a tenderer being partnership firm have as one of its partners a retired engineer or retired Gazetted Officer as aforesaid, or should a tenderer being an incorporated company have any such retired engineer or retired officer as one of its Directors, or should a tenderer have in his employment any retired Engineer or retired Gazetted Officer as aforesaid, the full information as to the date of retirement of such Engineer or Gazetted Officer from the said service and in case where such Engineer or Officer had not retired from Government service at leastone year prior to the date of submission of the tender, whether permission for taking such contract, or if the contractor be a partnership firm or an incorporated company, to become a partner or Director as the case may be, or to take the employment under the contractor, has been obtained by the tenderer or the Engineer or Officer, as the case may be from the President of India or any officer, duly authorized by him in this behalf, shall be clearlystated in writing at the time of submitting the tender. Tenders without the information referred above or a statement to the effect that no such retired Engineer or retired Gazetted Officer is so associated with the tenderer, as the case may be, shall be rejected.