Tender Formfor Supply of Stationery/General Items

COST RS.500/-

F.No.1-94/ADMN/NVS(HR)/2018-19

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नल्लगंडलारोड, गोपनपल्ली, रंगारेड्डीजिला
WæûSUÉoÉÉS ÌmÉlÉ -500 107 (तेलंगाणा) / / Ph: 040-29700551
Fax: 040-29700561
Website: navodayahyd.gov.in
E-mail :
NAVODAYA VIDYALAYA SAMITI
(HYDERABAD REGION)
An Autonomous Organization under Ministry of HRD
(Dept. of School Education & Literacy, Govt. of India)
Gopanapally, Nallagandla Road
Ranga Reddy (Dist)
Hyderabad- 500 107

TENDER FORMFOR SUPPLY OF STATIONERY/GENERAL ITEMS

Sealed Tenders for supply of stationery/general items are invited by the Deputy Commissioner on behalf of the Navodaya Vidyalaya Samiti, Ministry of Human Resource Development, Department of Education, Government of India. The last date for submission of completed tenders in person/BY POST is 24.07.2018upto 02:00 P.M.at the above address.

Tenders should be submitted under sealed cover and superscribed as “Tender for Supply of Stationery/ General items for the year 2018-19 “on the top of the cover. The tenders will be opened in the office of the Deputy Commissioner by the PAC constituted for this purpose on 24.07.2018at 3:30pm.

TERMS & CONDITIONS :

01.The reputed registered stationery firms (who deals in particular class of goods) are eligible to participate.

02.The tenders shall be submitted according to the terms and conditions appended herewith. Unless specified otherwise in the tender, it shall be construed that the terms and conditions stipulated hereunder have been agreed to.

03.The rate quoted should include all forms of taxes / charges and the rate should be quoted in the prescribed format attached herewith as Annexure – I in original.

04.The duly filled tender forms should be accompanied by non-interest bearing refundable Earnest Money Deposit of Rs.1,000/- in the form of a Demand Draft / Pay Order in favour of Navodaya Vidyalaya Samiti, Hyderabad drawn on any Nationalized Bank. The E.M.D. in the form of cheque / cash, is not acceptable. The successful bidder shall pay Rs.6000/- as Security Deposit and the EMD amount will be adjusted against Security Deposit in respect of lowest bidder. There is no exemption for non-submission of EMD on any reasons/ grounds.

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05.There should not be any over-writings or corrections in the tender. If a figure is to be amended, it should be neatly scored out the revised figure as corrected must be attested with full signature and date. In the absence of the attested signature and date the tender is liable to be rejected.

06. The Deputy Commissioner, Navodaya Vidyalaya Samiti, Hyderabad Region reserves the right to accept or reject the tender in whole or in part. No further correspondence will be entertained in this regard.

07.The tender form shall not be accepted if it is found incomplete without the required Earnest Money Deposit, copy of valid registration certificate and latest income tax as well as Sales Tax/VAT clearance certificate etc. The incomplete tender will be rejected without any consideration. No further request or correspondence will be entertained in this regard.

08.On acceptance of the tender the lowest tenderer shall have to execute the agreement as per specimen (enclosed) on value of Rs.100/- stamp paper which shall be borne by the firm.

09.The rate quoted shall be valid upto 30.06.2019

10.Supply order of the items will be placed as and when required but as far as possible quarterly basis. Materials should be delivered to the office premises within 10 days of issue of supply order (F.O.R N.V.S. Regional Office Hyderabad.)

11.Only such parties who are in a position to supply the items in all respects within 10 days from the date of issue of order need to participate in the tender.

12.The successful tenderer may claim the payment only on completion of delivery of all items against the order and the payment will be made after verification of materials by the authorized members within 15 days.

13.The sample of the item is to be produced and got approved before supply to this office.

14.The Stationery & General items which are not available in GEM (Govt. E-marketing) will be purchased.

15.The award of order is subject to entering an agreement between Deputy Commissioner, NVS RO Hyderabad and the tenderer.

16.A copy of valid Income Tax, Sales Tax Clearance Certificate and valid Registration Certificate are to be attached with the tender.

17.Tenderer should sign in all the pages & seal of the party is to be affixed.

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A G R E E M E N T

This agreement made on this ______day of______2018 between the Deputy Commissioner, Navodaya Vidyalaya Samiti, Regional Office, Hyderabad hereinafter referred as the Party of the First Part of the contract (which expression shall, unless excluded by or repugnant to the context be deemed to include its successors, in office or assignee on one part

A N D

M/s. ______a Company / Firm, Registered under ______Act with Registration No. ______having its registered office at ______through Shri ______its Director/Partner/Owner______(Which express shall unless excluded by or repugnant to the context be deemed to include its successor and permitted assignee) on the other part and therein after refer to as party of the Second Part to the Contract.

WHEREAS tender No. dated

tendered by the Contractor has been accepted on terms and conditions

(stated in tender No.______dated______.

Hereinafter referred to as the said order, which expression shall include any amendment thereof or additions or modifications thereto which has been issued in favour of the contractors setting forth in detail the specifications, quantities, prices, delivery terms and special conditions governing the supply :

The agreement witnesses as follows :

1. The contractors hereby agree to supply the material strictly in accordance with the specifications and as per the approved samples and all other terms and conditions stipulated in the supply order as well as tender schedule.

1. The contractors hereby further agree that the said order, together with the Schedule, Instructions and all specifications, terms & conditions, shall be deemed to form part of this agreement as though separately set out herein and are included in the expression contract wherever used in connection with the said order.

1. The contractors agree that in all matters of dispute as regards the condition of supplies, after arrival at destinations, the decision of the consignee shall be final and binding on the parties hereto.

1. The delivery period stipulated in the said order shall be deemed to be of the essence of the contract and the contractor hereby agrees that the delivery period/date, as mentioned in the said order, is guaranteed failing which the Contractor agrees to pay the Samiti damages at the rate mentioned here below:

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1. It is hereby further agreed between the parties here up to that failure on the part of the Contractor to make supply, whether of a portion of the material or the entire quantity as per the terms of the said order, or non-performance or non-supply in time or supplying material which does not confirm to specifications/quality prescribed, or the sample(s) approved, or which is found defective in any other way for breach of any of the conditions stipulated either in the said or in this agreement, shall entail enforcement of one or more of the following-

1. Cancellation of the said order in part or in whole.
2. Forfeiture or adjustment of Security Deposit.
3. Recovery of extra cost, if any, incurred by the Samiti getting the material from other agencies.

1. On the fulfilment of the terms & conditions of this agreement by the Contractors, the amount of Security Deposit will be refunded after the expiry of the stipulated period i.e 30.06.2019.
2. Payment will be made to the Contractors within a reasonable period of 15 days after inspection and acceptance of the material by the Samiti and upon submission of bill in triplicate with prescribed certificates.
3. The Contractor hereby further agrees that no suit in regard to any matter whatsoever arising under or by virtue of this agreement shall be instituted in any court save the court of the competent authority under the jurisdiction of the High Court of Judicature of Andhra Pradesh & Telengana..

IN WITNESS WHERE OF the parties here to have set their hands and seals on this contract on ______day of ______year.

FIRST PARTYSECOND PARTY

WITNESS :

1.

2.

Name of the firm :- M/s.______ANNEXURE – I

[FOR THE USE OF TENDERER FOR QUOTING THE RATES]

TENDER NO. ______Dated: . .2018

To

The Deputy Commissioner,

Navodaya Vidyalaya Samiti

Regional Office, Nallagandla Road

Gopanpally, HYDERABAD- 500107

Sir,

With reference to your tender advertisement published in the daily Newspaper “Deccan Chronicle/Hindi Milap” dated ______we quote our competitive rate on being accepting all terms and conditions stipulated in the Tender Schedule.

Sl
No / Name of the item / Unit / Rate quoted for each pkt/ream/ mtr/box
01 / Pencil Eraser (Nataraj)(Box of 20)612-Plasto Erasers / Box
02 / Pencil (Apsara) (Box of 10) Triangular / Box
03 / Office File(18.1kg Sirpur board) with printing, as per sample / Each
04 / Box file (big size) good quality (as per sample) / Each
05 / Ball point refill (Cello gripper) (S) blue, black & red / Per-10
07 / Ball point refill (Reynolds) 045 / Per-10
09 / Short hand note book (140 pages) Kapil make / Each
10 / Xerox paper (Hammer Mill A4 Size 75 gsm) white / Ream
11 / Xerox paper (Hammer Mill FS size 75 gsm) white / Ream
12 / Xerox paper (Copy Power A4 Size 75 gsm) white / Ream
13 / Xerox paper (Copy Power FS size 75 gsm) white / Ream
14 / Xerox paper (JK Copier A4 Size 75 gsm) white / Ream
15 / Xerox paper (JK Copier FS size 75 gsm) white / Ream
16 / Register 6Q (Marble Delux) (Ruled Ledger Paper, F.S Size) / Each
17 / Register 4Q (Marble Delux) (Ruled Ledger Paper, F.S Size) / Each
18 / Register 3Q (Marble Delux) (Ruled Ledger Paper, F.S Size) / Each
19 / Register 2Q (Marble Delux) (Ruled Ledger Paper, F.S Size) / Each
20 / Register 1Q (Marble Delux) (Ruled Ledger Paper, F.S Size) / Each
22 / Noting sheet pad(10.4 Sirpur ledger paper,F.S size 70gsm) (As per sample) (Pad of 100 sheets) / Per pad
23 / Gem clip (26MM- Luxury clip-100-Trangular shape / Per box
24 / All pin( Bell make) net weight 70 grms (26 mm)
Nickel plated steel pins / Per box
25 / Paste (Camel –700ml) / Each
26 / Paste (Camel –50 ml) / Each
27 / Scribbling pad Ruled ( No.5 ) Kapil / Ajay / Each
28 / Scribbling pad Ruled ( No.6 ) Kapil / Ajay / Each
29 / Scribbling pad Ruled ( No.7 ) Kapil / Ajay / Each
30 / Correction Pen (Kores/camlin) / Each
31 / Stapler pin (Max-staples no.10, Box of 20pkts) / Box
32 / Brown tape 1”( wonder-555) good quality / Each
33 / Brown tape 2”( wonder-555) good quality / Each
34 / Cello tape 1” 65 M ( miracle) or (wonder-555) / Each
35 / Cello tape 2” 65 M (miracle) or (wonder-555) / Each
36 / Tags Size 12” (salem ) (bundle of 10) / Bundle
37 / Tags Size 10” (salem ) (bundle of 10) / Bundle
38 / Tags Size 8” (salem ) (bundle of 10) / Bundle

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Sl
No / Name of the item / Unit / Rate quoted for each pkt/ream/ mtr/box
39 / Add gel pen PG-500 / Each
40 / Refill add gel pen PG-500 / Each
41 / Pilot Pen–05 –Tech point (LUXUR) / Each
42 / Envelopes with printing size 10x4
(Brown colour 100 GSM ‘A’ Grade) as per sample / Per-1000
43 / Envelopes with printing size 11x5
(Brown colour 100 GSM ‘A’ Grade) as per sample / Per 1000
44 / Window covers size 10x4 (as per sample) / 100 Nos.
45 / Stapler (kangaroo) No.10 / Each
46 / Stapler Big (kangaroo) No. HP-45 / Each
47 / Pin container (omega pin O clip round) / Each
48 / Plastic scale-12” camel / Each
49 / Single punch- kangaroo 1-hole-0.4 5 mm / each
50 / Double punch Good quality (as per sample) / each
51 / File pads with 2 pound board (as per sample) / Each
52 / C.D-R (Frontech -700MB –80 min) with cover / Each
53 / C.D- R.W (Frontech-700MB –80 min) with cover / each
54 / DVD (Frontech 4.7 GB) with cover® / each
55 / Reynolds Ball Pen (045) / Each
56 / Ledger Cloth based covers, superior quality size 16x12”
(as per sample) / Per -100
57 / Ledger Cloth based covers, superior quality size 14x10”
(as per sample) / Per -100
58 / Ledger Cloth based covers, superior quality size 10x8”
(as per sample) / Per –100
59 / Ledger Cloth based covers, superior quality size 12x10”
(as per sample) / Per –100
60 / Stamp pad ink –100Ml –violet –Ashoka / Each
61 / Paper weight (rubber type round) / Each
62 / Pencil cell Red eveready / Each
63 / Desktop Computer cover / Set
64 / Sketch pens Luxor product No.920) / Set
65 / Packing cloth (Cora) (as per sample) / Mtr
66 / Rubber Band 5” size 1 kg pkt / Pkt
67 / Plastic thread , Good quality (as per sample) / Roll
68 / Metallic Scale 12” / Each
69 / Writing pad (leather covered) (as per sample) / Each
70 / Pencil sharpener (Natraj) / Each
71 / Poker sharp needle (as per sample) / Each
72 / Sealing wax (Ashoka) 10 sticks, net wt. 400 gms. / Box
73 / Duster cloth ,Glass cloth (52x 50 cm) (white) as per sample / Each
74 / Duster cloth (Yellow) as per sample (size 52 x 50 cm) / Each
75 / Stamp pad (Camel)long life self inking Size-70mmx111mm) / Each
76 / Stamp pad (Size 160mm x 97mm) Camel / Each
77 / Stamp pad (Size 157 x 96 MM) Camel / Each
78 / Post it pad 3K (size 76mm x 256mm x 3) contains 50 sheets
(3 colours) / Each
79 / Plastic stick Folder good quality (FS size )(20 paper capacity) / Each
80 / Plastic stick Folder good quality (A4 size) –do- (as per sample) / Each
81 / Computer Mouse Pad / Each
82 / Altop Dampers round plastic / Each

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Sl
No / Name of the item / Unit / Rate quoted for each pkt/ream/ mtr/box
83 / Ledger paper (as per sample) / Pkt.
84 / CD Marker pen (as per sample) / Each
85 / White Board marker (Reynolds) / Each
86 / Highlight marker / Each
87 / White Board duster / Each
88 / Fevi Stick Gum (Kores glue stick – 8 gms net) / Each
89 / Dak pad (as per sample) / Each
90 / Calling Bells, good quality (as per sample) / Each
91 / Scissors (medium size) / Each
92 / Post it pad 5m / Each
93 / Stapler pin (Max-staples no.24/6-1M) / Each
94 / Use and throw pens (1 pkt. Contains 20 Nos.) (good quality) / Each
95 / Renolds Pen 045 (Blue/Black/Red) / Each
96 / Cello Techno Tip (pack of 10 pens) (Blue/Black/Red) / Pkt.
97 / Cello Butter flow (pack of 10 pens) (Blue/Black/Red) / Pkt.
98 / Cello Pointec gel (0.5) (Blue/Black/Green/Red) / Pkt.
99 / Uniball Pen (Blue/ Black/ Red) / Each
100 / Rorito gel pen (Blue/ Black/ Red) (pack of 10 pens) / Pkt.
101 / Renolds liquiflo ball pen (pack of 10 pens) (Blue/ Black/ Red) / Pkt.
102 / CD Mail covers (1 pkt. Contains 10 Nos.) / Pkt.
103 / Permanent markers (Blue/Black/Red) / Each
104 / Wooden Pen stand (afinito) dark brown / Each
GENERAL ITEMS
105 / Soap Powder (Wheel-1KG) / PKT
106 / Hand wash soap (mini lux/ santoor) / Each
107 / Phenyl 450 ml (Bengal lamp brand) / Each
108 / Phenyl (5 ltrs.) herbal phenyl / Each
109 / Acid bottle (ordinary- local) 1 ltr. / Each
110 / Vim Bar (300 grms) / Each
111 / Fluorescent tubular lamp 40 watts.(Philips make) / Each
112 / Waste paper basket –Plastic (medium size) / Each
113 / Glass tumbler ( yera ) / Each
114 / Plastic bucket (18 ltrs) brite / Each
115 / Plastic mug (medium size) Brite / Each
116 / All out Mosquito liquid refill (45 ml) / Each
117 / Hard broom (coconut) / Each
118 / Soft broom (Good quality) / Each
119 / Mop Refil (as per sample) / Each
120 / Harpic (500 ml) / Each
121 / Easy of Bang (400 ml) / Each
122 / Cleaning Brush (Bath room) / Each
123 / Room freshener (Air freshener 125g/ 234 ml) / Each
124 / Disposable Gloves (polythin covers) / Pkt.
125 / Floor Cleaning Rod (as per sample) / Each
126 / Cups & Saucers (bone china) medium size / Half dozen
127 / Door mats, good quality (as per sample) / Each
128 / Bagon liquid (500 ml) / Each

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Sl
No / Name of the item / Unit / Rate quoted for each pkt/ream/ mtr/box
129 / CFL bulb (15 watts) Surya Ecosmart / Each
130 / Colin spray (500 ml) / Each
131 / Dettol Hand Wash liquid bottle (250 ml) / Each
132 / Dettol hand wash liquid 1 ltr. Packet / Each
133 / Mortein Spray Flying Insect Killer 150 ml / Each
134 / Naphthalene Balls (1 Kg ) / Pkt.
135 / Large plastic Dustbin / Each

Note:

1. Rate is quoted inclusive of all taxes (GST).

2. The rate quoted above is valid upto 30.06.2019.

3. The sample items available in NVS,Hyderabad Region are inspected before quoting the rate.

4. Copy of the latest Sale Tax/In come tax clearance certificate are attached

herewith.

5. Sample of the items marked as “as per sample” are submitted alongwith the

tender.

6. Draft No. / Banker’s Cheque No.______, dt.______for Rs.______is enclosed towards EMD.

7. GST No.______

8. Tender schedule duly signed is enclosed.

Certified that the rate quoted above is as per terms & conditions given in the above tender schedule and the rates quoted are inclusive of all taxes (GST)/other charges and same will be valid upto 30.06.2019.

Signature of the Tenderer

with full address & seal