Revised: 6/14/17
FACULTY REAPPOINTMENT / CONTINUATION LETTER TEMPLATE
(Date)
(Full Name)
(Address)
(City, State, Zip)
Dear (Dr./Mr./Ms..):
If full-time (full-title), tenure track or non-tenure track or part-time (50% or greater FTE), non-tenure and not coterminous: I am pleased to inform you that you have been reappointed as (faculty title), on the (tenure-track, non-tenure track (insert appropriate track: Teaching Track, Clinical Track [if Clinical Track, state “as a Clinical Educator” or “as a Clinical Scholar”], Research Track, Professional Practice Track) in the (name of department / program) in (Name of School). (Name of School) is a part of Rutgers Biomedical and Health Sciences of Rutgers, the State University of New Jersey (“University”). The appointment is a (part-time, X% FTE, if applicable) 12-month (or 10-month) contract for a (number) year term, beginning (insert date) and ending on (insert date). [units see attachment to ensure accurate appointment term] At the expiration of this term appointment, reappointment may or may not be offered.
If non-tenure track and coterminous add: This appointment is coterminous with and contingent upon continued funding at current (or increased) level from (source of external funding) or any other approved sources of outside funding. If 100% coterminous (unpaid) then add: Your salary and benefits are paid to you directly by (source of external funding).
If part-time (less-than-50% FTE), per diem or volunteer: I am pleased to confirm that your (part-time, X% FTE (less-than-50% FTE) / per diem / volunteer) appointment as (title) in the (Name of School) will continue as of July 1, 20xx. (Name of School) is a part of Rutgers Biomedical and Health Sciences of Rutgers, the State University of New Jersey (“University”) will continue until further notice. This appointment is at-will and may be terminated at any time by either party.
Include if patient services or faculty practice salary component: Salary components are contingent upon satisfactory performance and a variety of other University and School criteria. In addition; clinical salary components are subject to change; however if you are an AAUP bargaining unit member, the AAUP has the right to request negotiation between the parties prior to any change taking effect.
If applicable: You will be expected to cover a significant portion of your time devoted to research from extramural sources.
If clinical faculty: State the School's requirements for NJ licensure / registration / certificate, board certification, enrollment in Medicaid and Medicare Program, affiliate hospital privileges, and/or execution of an Agreement Not to Compete (restrictive covenant).
For all: Provide complete description of duties and responsibilities.
Describe the responsibilities and commitment of the institution.
If applicable: By acceptance of this appointment you assign your right to bill and collect for professional care services to such entity as Rutgers shall designate, along terms as established by Rutgers or such entity as Rutgers shall designate, and you agree to cooperate to effectuate the assignment. [For NJMS only add: Currently, Rutgers has an agreement with University Physicians Associates of New Jersey (“UPA”) which bills and collects for same and distributes the revenues from collections pursuant to the Affiliation Agreement. The faculty practice program at New Jersey Medical School is conducted under the terms of an Affiliation Agreement with University Physician Associates of New Jersey (UPA). The failure to participate in the program may result in disciplinary action by UPA and the University. Requests by full time faculty for exemption from the program may only be granted by the University after considering the recommendations of the Department Chair, and the UPA Board of Directors. By your acceptance of employment, you also agree to authorize UPA to disclose to the Dean of New Jersey Medical School, consistent with the terms of the Affiliation Agreement, all revenues UPA receives from patient care activity, as reflected on the books and records of UPA. Such disclosure will include monthly financial and activity statements currently provided to faculty members by UPA. Patient care services which are not rendered in accordance with the program are not covered by the University Self-Insurance Program of Professional Liability Insurance. By accepting this employment offer, even if you do not sign this letter, you acknowledge that you have received or had made at your disposal copies of the Affiliation Agreement between UMDNJ and UPA, as well as the Bylaws, Rules and Regulations of UPA which are located at www.upanj.org/governingdoc.asp. Additionally, you confirm that you have read these documents and agree to be bound by their terms and conditions.]
If applicable: You agree to take steps to ensure that your services are provided in accordance with requirements of the Medicare and Medicaid Programs and third-party payors.
If clinical, part-time paid faculty: Add liability claims statement "A". (See attached.)
If clinical volunteer (unpaid) faculty: Add liability claims statement "B". (See attached.)
All faculty are required to comply with the Bylaws, policies and procedures of the University and the School, including the University’s compliance program. The School’s bylaws are located at (provide website link). University policies of frequent interest to faculty include, but are not limited to:
· Compliance Program
https://ethics.rbhs.rutgers.edu
· Patents
http://policies.rutgers.edu/sites/policies/files/50.3.14%20-%20current_0.pdf
· Copyrights
http://policies.rutgers.edu/sites/policies/files/50.3.7-current.pdf
· Investigator Conflict of Interest
https://orra.rutgers.edu/conflict-interest
· Code of Ethics: General Conduct
http://rbhs.rutgers.edu/complweb/code/conduct.pdf
· OIG / GSA Exclusion
http://policies.rutgers.edu/sites/policies/files/100.2.2%20-%20current.pdf
· Guidelines for Conduct of Research and Scholarly Activities
http://policies.rutgers.edu/sites/policies/files/90.2.2%20-%20current_0.pdf
· Liability Insurance
http://riskmanagement.rutgers.edu/sites/riskmanagement/files/RBHS%20Professional%20Liability%20Program%20of%20Self%20Insurance%20060115.pdf
The Rutgers Biomedical and Health Sciences Policies and Guidelines Governing Appointments, Promotions, and Professional Activities of the Faculty are available online (http://rbhs.rutgers.edu/facultyaffairs/resources/documents/RBHSPromotionGuidelines_FINAL_000.pdf ).
If applicable: As part of your employment, you are represented by the Rutgers Council of AAUP Chapters, AAUP-BHSNJ for the purposes of collective negotiations. To access the current collective agreement, please refer to http://academiclaborrelations.rutgers.edu/sites/academiclaborrelations/files/TAs%20for%20website.pdf.
OR
In addition to your faculty appointment, you hold an administrative appointment as a Program Director of XXX. In this administrative capacity, you serve at the will of the Chair/Dean. Program Directors at SPH are represented by the Academic Supervisors Association/NJEA bargaining unit. To access the current collective agreement, please refer to
http://academiclaborrelations.rutgers.edu/sites/academiclaborrelations/files/NJEAASACBAFinal-2013.pdf.
OR
In addition to your faculty appointment, you hold an administrative appointment as XXXX. In this administrative capacity, you serve at the will of the Chair/Dean. As a faculty administrator you are not eligible for membership in a bargaining unit.
If you have any questions or concerns about the terms of this letter, please get in touch with (name, phone number) immediately. Kindly indicate your acceptance of this appointment and its terms and conditions by signing this letter and returning it to (Insert a specific individual in the department) on or before (insert date). We look forward to continuing to work with you.
Sincerely,
Dean or Chair (insert name)
I accept the terms and conditions of this appointment: ______
Signature Date
A: LIABILITY CLAIMS STATEMENT (Part-time Paid Clinical Faculty)
The University Program of Self Insurance is governed by the terms and provisions of the State of N.J. Tort Claims Act, N.J.S.A. 59:1-1, et seq. It covers only your activities performed within the scope of your University part-time employment. “Scope of University Employment” is defined as all activities performed by a faculty or staff member on behalf of, assigned and authorized by, and under the direction of the University. This shall include activities performed pursuant to a Faculty Practice Plan approved by the University, provided such work is billed and collected according to the terms of the Plan. Given the importance of professional liability coverage, you are urged to read the entire University Policy about Liability Insurance, http://policies.rutgers.edu/4031-currentpdf If you have questions regarding this Policy, please contact Mr. Ron De Vos, the Director of Risk Management at 973-972-6277 or at .
If you practice at University owned and operated facilities, and you also practice elsewhere, you must maintain commercial liability insurance with limits of not less than $1,000,000 per occurrence and $3,000,000 in the aggregate in order to protect your legal interests. Under N.J. law, any commercial professional liability insurance which covers your activities concurrently will be deemed primary coverage. You are required to obtain and attach a copy of your certificate of insurance, naming Rutgers, the State University of New Jersey as certificate holder, to this letter after you have signed it, and return both to this department. The certificate of insurance can be obtained from your insurance company and/or insurance broker.
B: LIABILITY CLAIMS STATEMENT (Volunteer (Unpaid) Clinical Faculty)
The University Program of Self Insurance is governed by the terms and provisions of the State of N.J. Tort Claims Act, N.J.S.A. 59:1-1, et seq. It covers only your activities performed within the scope of your assigned volunteer activities and for which you are not remunerated or eligible for remuneration from any source other than for activities billed under the terms of a Faculty Practice Plan approved by the University.
If you practice at University owned and operated facilities, and you also practice elsewhere, you must maintain commercial liability insurance with limits of not less than $1,000,000 per occurrence and $3,000,000 in the aggregate in order to protect your legal interests. Under N.J. law, any commercial professional liability insurance which covers your activities concurrently will be deemed primary coverage. You are required to obtain a copy of your certificate of insurance, naming Rutgers, The State University of New Jersey as certificate holder, to this letter after you have signed it, and return both to this department. The certificate of insurance can be obtained from your insurance company and/or insurance broker.
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