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TELANGANA STATE POLLUTION CONTROL BOARD

“Paryavarana Bhavan” A-3, Industrial Estate, Sanathnagar, Hyderabad –18
Tender notice for supply of Clay Ganesh Idols
Sealed tenders are invited from reputed manufacturers of clay Ganesh Idols for supply of clay Ganesh idols with natural colours. The details may be download from our website Last date of submission is 16-08-2016 by 3.00pm and the tenders will be opened on same day at 3.30PM.
There shall be Pre- Bid meeting on 12.08.2016 at 4:00 PM, at the above address.
Sd/-
MEMBER SECRETARY, TSPCB
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TELANGANA STATE POLLUTION CONTROL BOARD

“Paryavarana Bhavan” A-3, Industrial Estate, Sanathnagar, Hyderabad –18
Phone No.040-23887500

TENDER NOTICE for procurement of Clay Ganesh Idols with natural colours

TELANGANA STATE POLLUTION CONTROL BOARD in order to promote awareness on usage of eco friendly Ganesh Idols in the interest of the environment desires to procure clay Ganesh Idols with natural colours.

1.The interested manufacturers of Clay Ganesh Idol with experience of atleast two years in manufacturing of clay ganesh Idols are requested to submit their SEALED tenders in prescribed format (Annexure-I) to the Member Secretary, Telangana State Pollution Control Board as per the requirement given below:

S.No.

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Clay Ganesh Idols of Size

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Number of Idols to be supplied

1

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5 feet

/

50

2.

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4 feet

/

60

3.

/

2 feet

/

2025

4

/

18 inches

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1125

5

/

1 foot

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1350

6

/

8 inches

/

30000

* The natural colour shall be provided by PCB through Prof. Jayshankar Telangana StateAgricultural University (PJTSAU). However, details of quantities of natural colour required shall be mentioned.

  1. Bidders may submit tenders for any or for all the above sizes of Idols.
  1. The specifications for manufacturer of clay Ganesh idols are as follows:

S.No. / Description / Specifications
1. / Clay / Natural clay without any artificial additives and with bio-degradable material have to be used for idol making
2. / Colours / The natural colours will be supplied by TSPCB throughProf. Jayshankar Telangana StateAgricultural University(PJTSAU). The required quantities of colours have to be specified by the manufacturer while submitting the tender.
3. / Idol / Photos of 3 to 5 varieties of models of Ganesh idols for each size have to be submitted
4. / Time schedule for supply of Ganesh Idols / 10 days from the date of issue of work order.

3.Bid Price

  1. Each bidder shall submit only one sealed tender.
  2. The form placed as Annex I may be used for providing the unit rate and total amount for each item. The grand total in figures and words should be provided.
  3. Corrections, if any, shall be made by crossing out, initialing, dating and re-writing.
  4. The price shall be inclusive of all taxes.
  5. The rates quoted by the bidder shall be valid for 30 days and shall not subject to any variation.
  6. The Prices shall be quoted in Indian Rupees only.
  7. There shall be no negotiations at any level. The rate quoted by the renderer shall be final.
  8. There shall be a Pre-Bid meeting on 12.08.2016 at 4:00 PM at TSPCB, Sanathnagaroffice.

4.Earnest Money Deposit (EMD):

  1. The tender shall be accompanied with an EMD of Rs. 25,000/- (Rupees Twenty Five Thousand only) in form of Demand Draft in favour of the Member Secretary, TSPCB.
  2. The EMD of the successful bidder will be released after supply of the goodsin satisfactory condition and along with the release of final payment.
  3. The EMD of the un-successful bidders will be returned within 7 days after the award of contract to the successful bidder.
  4. The successful bidder has to execute performance security of 1.5 % of bid amount through Bank Guarantee for a period of bid validity.

5.Validity ofbids

The bid shall remain valid for a period not less than 30 days after the deadline date specified for submission.

6.Evaluation of Tenders

TSPCB will evaluate and compare the quotations determined to be substantially responsive i.e. which

  1. are properly signed ; and
  2. Confirm to the specifications, terms and conditions.
  3. Accompanied with the EMD

7.Award of contract

Contract will be awarded to the bidder whose tender has been determined to be substantially responsive and who has offered the lowest evaluated quotation price.

7.1Notwithstanding the above, the Purchaser reserves the right to accept or reject any tenders and to cancel the bidding process and reject all tenders at any time prior to the award of contract.

7.2The bidder whose bid is accepted will be notified of the award of contract by the Purchaser prior to expiration of the tender validity period. The terms of the accepted offer shall be incorporated in the supply order (sample form attached).

7.3The quantities mentioned are liable to change and the billing will be as per the actual requirement.

7.4 The Idols have to be delivered at the following designated place as per the quantities mentioned in the purchase order:

  1. Hyderabad
  2. R.C.Puram, Medak District
  3. Sangareddy, Medak District
  4. Nizamabad
  5. Ramagundam, Karimnagar District
  6. Hanumakonda, Warangal District
  7. Nalgonda
  8. Kothagudem, Khammam District

7.5 The bidder shall also supply additional requirement upto 100% at same rate if required.

8.Release of Payment:

  1. 100% Payment will be released within 21 days of satisfactory supply of the goods in good condition by way of cheque as per the details submitted along with the tender. The goods that are found to be defective will have to be replaced.
  2. The Request for mobilization advance of 10% will be considered for the succussesfull bidder subject to submission of Bank guarantee equivalent to 10% of the quoted price

9.You are requested to provide your offer in sealed tenders latest by 16.08.2016upto3.00 pm duly super-scribing “offer for supply of Clay Ganesh Idols with natural colours, not to open before 3.30 PM of 16.08.2016”.

Sd/-

MEMBER SECRETARY

Annexure –I

Format of Tender:

  1. Name, address of the bidder and contact details:
  1. Description of the Items:

S.No.

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Clay Ganesh Idols of Size

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Quantity (Nos)

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Quoted unit rate in rupees

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Cost for painting natural colour and other incidental charges per unit

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Total Amount

(3) X (4) + (3) X (5)

(1)

/ (2) / (3) / (4) / (5) / (6a) / (6b)

(in Figures)

/

(in words)

1

/

5 feet

/

50

2.

/

4 feet

/

60

3.

/

2 feet

/

2025

4

/

18 inches

/

1125

5

/

1 foot

/

1350

6

/

8 inches

/

30000

Total

Taxes

Grand total

  1. We agree to supply the above idols in accordance with the specification within the specified period.
  1. We hereby certify that we have taken steps to ensure no person acting for us or on our behalf will engage in bribery or collusive agreement with competitors.

Signature of bidder